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2022-01-31-accounts

Page
Trustees Annua
I Report
Independent
Examiners		 Report
Statement of Financial Activities
Balance Sheet
Notes to the Accounts 10

Objecti v es and Acti viti es
SORP reference
Summary ofthe purposes of Para 1.17 Our charity's
purposes as set out in the
the charity as set out in its charity's
articles are: "to promote for the
governing document benefit ofthe inhabitants
of Hornsea
and the
surrounding
area the provision
offacilities for
recreation
or other leisure time occupation
................. in the interests
ofsocial welfare
and with the object of improving
the
condition of life ofthe said inhabitants".
The aims of our charity are to provide a fully
functioning
community
hall and cafe for use
for the benefit ofthe communit
.
Summary
activities		 ofthe main
in relation to those		 Para 1.17and
'1.19		 Our main activity is the provision offacilities,
so this comprises
oftwo parts a)the
purposes for the public maintenance
of our Hall for other
benefit,
in particular,		 the organisations
to use for the benefit ofthe
activities, projects or services community,
and b)the use ofour Hall by
identified in the accounts. ourselves
to the benefit ofthe community.		 In
the accounts the income shows the use
made ofthe Hall by ourselves
and others,
and the costs show our expenditure
in
maintainin
the Hall.
Statement confirming Para 1.18 The trustees have had due regard to the
whether
the trustees		 have commission's
public benefit guidance
when
had regard to the guidance exercising
and powers or duties to which the
issued
by		 the Charity guidance
is relevant
Commission on public
benefit
Additional information (optional)
You ma choose to include further statements where relevant about:
SORP reference
The charity has 36 registered
volunteers.
Para 1.38 These are organised
into teams		 of
Contribution made by gardeners,
administrators,
maintenance,
volunteers cinema, and general
help. The		 time devoted
by a volunteer will vary between 1 hour and
25 hours per week. In total this contributes
hu
ely to the		 well-being
ofthe charit .

SORP reference
As our community
opened
up from the
Summary ofthe main closures ofthe pandemic
we have been able
achievements ofthe charity, to gradually
return to the types ofevents that
identifying
the difference
charity's
work has made		 the
to		 Para 1.20 we put on prior to the pandemic.
We have
received grants from local government
to
the circumstances
of		 its assist our recovery.
During this financial year
beneficiaries and any wider our customers
were initially
reluctant to
benefits to society as a engage
with their community,
but that did
whole. slowly change.
Financial Review
Review ofthe charity's Para 1.21 This financial year was one ofa slow
financial position at the end recovery. This was greatly assisted
by the
ofthe period grants from local government
and also we
were fortunate
to receive f77,125as a
payment
on our insurance
claim for loss of
profits. The net effect ofthis is that the Net
Income for the year exceeded Expenditure
by 290,350.
We begin the next financial year with funds
in hand ofF484,129 2021 - f393,779 .
Statement explaining the Para 1.22 All funds
held by the charity are unrestricted
policy for holding reserves and are used
in accordance
with the
stating why they are held charitable
objectives at the discretion
ofthe
trustees. When we took over the Floral Hall
from East Riding ofYorkshire
Council
in
2013they acknowledged
that the regular
maintenance
and upkeep ofthe Hall is an
expensive
and ongoing task, and granted		 us
f180,000 of capital fund for this purpose.
Although
we have spent this money on the
upkeep,
we have managed
to replace
it from
our own fund-raising
activities. The directors
now have a policy of retaining f200,000
within our funds specifically to make sure
that sufficient money is on hand to cover
both regular maintenance
and unforeseen
repair bills.
Amount of reserves held Para 1.22 General fund 2284,129
Property maintenance
fund F200,000
These funds are unrestricted.
Additional information (optional)
You ma choose to include further statements where relevant about
The risks to the charity are threefold,
the
property,
the volunteers
and the public
A description ofthe principal Para 1.46 support.
It is important
that the property
is
risks facing the charity maintained
to a high standard.
We are very
dependent
on the high level ofvolunteer
support we receive, and also that we receive
support from the public continuing
to attend
and en'o the facilities that we offer.

Description
of charity's
trusts:
Type ofgoverning
document		 Para 1.25 The charity's governing
document		 is the
(trusi oeed, royal cha,1er} company's memorandum and Articles of
Association.
How is the charity Para 1.25 The charity is an incorporated
limited
constituted? company.
(B.g unincorpor
ted
assoc!a„orl CION
Trustee selection methods Para 1.25 To recruit and appoint
new trustees		 we ask
including
details ofany		 in the local community
for		 applicants. These
constitutional
provisions e.g.		 then undergo an interview following which
election to post or name of the existing trustees
vote		 on their selection.
any person or body entitled At the following AGM their appointment is
to appoint one or more ratified
by the		 members.
trustees

Charit name Hornsea
Floral Hall
Other name the charit uses
Re istered charit number 1154950
Charity's principal address Floral Hall
Esplanade
Hornsea
HU18 1NQ

r ~ e ~ ~
~
~
~
0z
Restricted
Unrestricted income Endowment Prior year
Recommended
categories		 by activity funds funds funds Total funds funds
F F F
income (Note 3) F01 F02 F03 F04 F05
Income and endowments from:
Donations
and legacies		 S01 26,341 26,341 36,110
Charitable
activities		 S02 20,692 20,692 13,660
Other trading
activities		 S03
Investments S04 6,593 6,593 7,003
Separate material
item of income		 S05 77,125 77,125
Other SOB
Total S07 130,751 130,751 56,773
Expenditure
(Notes		 6)
Expenditure
on:
Raising funds S08
Charitable
activities		 S09 30,201 30,201 66,803
Separate material expense Item S10
Other S11 10,200 10,200 10,538
Total S12 40,401 40,401 77,341
Net income/(expenditure) before tax for
the reporting
period		 90,350 90,350 20,568
Tax payable S14
Net income/(expenditure) after tax
before investment gains/(losses) S15 90,350 90,350 20,568
Net gains/(losses)
on
investments S16
Net income/(expenditure) S17 90,350 90,350 20,568
Extraordinary
items		 S18
Transfers
between		 funds S19
Other recognised gains/(losses):
Gains and losses on revaluation offixed assets for the
charity's
own use		 S20
Other gains/(losses) S21
Net movementin funds S22 90,350 90,350 20,568
Reconciliation of
funds:
Total funds brought forward S23 393,779 393,779 414,347
Total funds carried forward 484,129 484,129 393,779

~
~
Note 2 Accounting
policies
2.1 INCOME
Recognition ofincome These are Included
in the Statement of Financial Activities (SoFA)when:
~
the charity becomes entitled to the resources;
~
it is more likely than not that the trustees
will receive the resources;		 Yes' No* N/a*
~
the monetary
value can be measured
with sufficient
reliability.
Offsetting There has been no offsetting ofassets and liabilities, or income and expenses,
unless
required
or permitted
by the FRS 102 SORP or FRS102.		 Yes' No* N/a*
Grants and donations
are only included
in the SoFA when the general income recognition		 Yes* No* N/a*
criteria are met (5.10to5.12FRS102SORP).
In the case of performance
related grants, income must only be recognised
to the extent
that the charity has provided
the specified goods or services as entitlement
to the grant		 Yes* No' N/a*
only occurs when the performance
related conditions are met (5.16FRS102SORP).
Legacies are included
in the SOFA when receipt is probable, that is, when there has
Legacies been grant ofprobate, the executors have established
that there are sufficient assets
in
the estate and any conditions
attached to the legacy are either within the control ofthe		 Yes* No' N/a*
charity or have been met.
Government grants The charity has received government
grants
in the reporting
period		 Yes* No* N/a
Gift Aid receivable is included
in income when there is a valid declaration
from the donor.
Tax reclaims on donations Any Gift Aid amount recovered
on a donation
is considered
to be part ofthat gift and		 is Yes' No* N/a*
and giffs treated as an addition to the same fund as the initial donation
unless the donor or the
terms ofthe appeal have specified otherwise.
performance related This is only included
in the SoFA once the charity has provided
the related goods or
services or met the performance
related conditions.		 Yes" No* N/a*
grants
Yes" No" N/a*
Donated goods Donated goods are measured
at fair value (the amount for which the asset could be
exchanged)
unless impractical
to do so.
The cost ofany stock ofgoods donated
for distribution
to beneficiadies
is deemed to be
the fair value ofthose gifts at the time oftheir receipt and they are recognised
on receipt.		 Yes* No* N/a*
In the reporting
period
in which the stocks are distributed,
they are recognised as an
expense atthe carrying
amount ofthe stocks at distribution.
Donated goods for resale are measured
at fair value on initial recognition,
which is the
expected proceeds from sale less the expected costs ofsale, and recognised
in 'Income
from other trading
activities'
with the corresponding
stock recognised
in the balance		 Yes* No" N/a*
sheet.
On its sale the value ofstock Is charged against 'Income from other trading
activities'
and the proceeds from
sale are also recognised as 'income from other trading
activities'.
Goods donated
for on-going use by the charity are recognised as tangible fixed assets		 Yes* No' N/a*
and included
in the SoFA as incoming
resources when receivable.
Gifts in kind for use by the charity are included
in the SoFA as income from donations		 Yes* No' N/a*
when receivable,
Donated services and Donated services and facilities are included
in the SOFA when received at the value		 of Yes* No" N/a"
facilities the gift to the charity provided
the value ofthe gift can be measured
reliably.
Donated services and facilities that are consumed
immediately
are recognised as income		 Yes* No* N/a*
with an equivalent
amount recognised as an expense under the appropriate
heading		 in
the SOFA.
Supportcosts The charity has incurred
expenditure
on support costs.		 Yes* No* N/a*
Volunteer help The value ofany voluntary
help received
is not included
in the accounts
but is described
in the trustees'
annual
reporL		 Yes* No* N/a*
income from income from interest, This is included
in the accounts when receipt Is probable
and the amount
receivable can		 This is included
in the accounts when receipt Is probable
and the amount
receivable can		 Yes* No" N/a*
royalties
and		 dividends be measured
reliably.
Income from membership Membership
subscriptions
received
in the nature ofa gift are recognised
in Donations		 Yes* No" N/a"
subscriptions and Legacies.
Membership
subscriptions
which gives a member the right to buy services or other		 Yes* No N/a*
benefits are recognised as income earned from the provision
ofgoods and services		 as
income from charitable
activities.
Settlement
claims		 ofinsurance Insurance
claims are only included
in the SoFA when the general income recognition
criteria are met (5.10to5.12FRS102SORP) and are included as an item ofother
income in the SoFA.		 Yes' No* N/a*
Investment
losses		 gains and This includes any realised or unrealised
gains or losses on the sale of investments
any gain or loss resulting
from revaluing
investments
to market value at the end of		 and
the		 Yes' No N/a'
year.
2.2 EXPENDITURE AND LIABILITIES
Liability recognition Liabilities are recognised
where
it is more likely than not that there is a legal or
constructive
obligation
committing
the charity to pay out resources and the amount
obligation can be measured
with reasonable
certainty.		 ofthe Yes' No' N/a*
Governance
costs		 and support Support costs have been allocated between governance
costs and other support.
Governance
costs comprise
all costs involving
public accountability
ofthe charity and its		 Yes' No" N/a*
compliance
with regulation
and good practice.
Support costs include central functions
and have been allocated to activity cost
categories on a basis consistent
with the use ofresources, eg allocating
property costs		 Yes' No* N/a*
byfloor areas, or per capita, staff costs by the time spent and other costs by their usage.
Grants with performance Where the charity gives a grant with conditions
for its payment
being a specific level of
conditions service or output to be provided,
such grants are only recognised
in the SoFA once		 the Yes* No* N/a'
recipient ofthe grant has provided
the specified service or output.
Grants payable without Where there are no conditions
attaching to the grant that enables the donor charity		 to
performance conditions realistically
avoid the commitment,
a liability for the full funding
obligation
must be		 Yes* No' N/a*
recognised.
Redundancy cost The charity made no redundancy
payments
during the reporting
period.		 Yes' No* N/a
Deferred income No matedial
item of deferred
income has been Included
in the accounts.		 Yes' No* N/a*
Creditors The charity has creditors which are measured
at settlement
amounts
less any trade
discounts		 Yes' No* N/a*
Provisions for liabilities A liability is measured
on recognition
at its historical cost and then subsequently
measured
at the best estimate ofthe amount
required
to settle the obligation at the		 Yes' No* N/a*
reporting
date
Basicfinancial
instruments		 The charity accounts for basic financial
instruments
on initial recognition as per
paragraph
10.7FRS102SORP. Subsequent
measurement
isas per paragraphs
11.17
to 11.19,FRS102SORP,		 Yes" No* N/a*
2.3ASSETS
Tangible fixed assets for These are capitalised
ifthey can be used for more than one year, and cost at least
use by charity Yes" . No' N/a*
They are valued at cost.
The depreciation
rates and methods
used are disclosed
in note 14.
Debtors (including
trade debtors and loans receivable) are measured
on initial
Debtors recognition
at settlement
amount after any trade discounts
or amount advanced
by the
charity.
Subsequently,
they are measured
at the cash or other consideration
expected to		 Yes* No' N/a*
be received.
Current asset investments The charity has investments
which
it holds for resale or pending
their sale and cash and
cash equivalents
with a maturity date less than one year. These include cash on deposit
and cash equivalents
with a maturity
ofloss than one year held for investment
purposes		 Yes' No* N/a"
rather than to meet short-term
cash commitments
as they fall due.
Yes No* N/a*
They are valued at fair value except where they qualify as basic financial
instruments.
Note 3 Income Income
Restricted
Analysis of income Unrestricted
funds		 income
funds		 Endowment
funds		 Total funds Prior year
F
Donations Grant from ERYC 23,392 23,392 36,000
and legacies: Donation from Homsea Lions
Other Donations 2,949 2,949 110
Gift Aid from subsidiary company due within
the
ear
Gift Aid from subsidiary company due within 9
months after the ear end
Total 26,341 26,341 36,110
Charitable Rent from Cafe
activities: 4,800 4,800 4,800
Room Hire
9,795 9,795 6,547
Table Rent
1,705 1,705 100
Book Sales
2,657 2,657 661
Art Sale commission
216 216 177
Raffles 411 411 263
Cinema 1,108 1,108 1,112
Total 20,692 20,692 13,660
Income from Interest income 26 368
investments: Car Park Char es 6,567 6,567 6,635
Total 6,593 6,593 7,003
Separate Loss of rofits insurance claim 77,125 77,125
material item
ofincome Total 77,125 77,125
TOTAL INCOME 130,751 130,751 56,773

Seconded staff
Use ofproperty
Other
Please provide details ofthe See accounting policies Note 2,
accounting
policy for		 the recognition
and valuation
ofdonated goods,
facilities and services.
Please provide details ofany None
unfulfilled
conditions		 and other
contingencies
attaching to resources
from donated goods and services not
recognised
in income.
Please give details ofother forms of
other donated goods and services not		 The charity has 36registered
volunteers.
These are
organised
into teams ofgardeners,
administrators,
maintenance,
cinema and general help. The time
recognised
in the accounts, eg		 devoted by a volunteer
will vary between		 1 hour and 25
contribution
of unpaid		 volunteers. hours per week. In total this contributes hugely to the
well-bein ofthe Charit .
Note 6 Expenditure Expenditure Expenditure
Restricted
Analysis of expenditure unrestdicted
funds		 income
funds		 Endowment
funds		 Total funds Prior year
E'
Expenditure on Advertising and publicity 75 165
charitable Sound and entertainment
activities
Cinema
Rights		 985 985 373
Raffle Prizes
Repairs 8,439 8,439 38,256
Fire and intruder alarms 1,788 1,788 509
Depreciation ofequipment 16,474 16,474 24,972
Depreciation offixtures and fittings 2,440 2,440 2,528
Total expenditure
activities		 on charitable 30,201 30,201 66,803
Other Licences 421 421 201
Insurance 4,101 4,101 3,284
Sund
Ex		 enses 1,499 1,499 2,930
Car Park costs 3,953 3,953 3,820
Bank Char es 226 226 303
Total other expenditure 10,200 10,200 10,538
TOTAL EXPENDITURE 40,401 40,401 77,341
Grant
Activity or
programme		 Activities undertaken directly funding
of		 Support
Costs		 Total this
year		 Total
prior year
activities
Activity 1 Community Pro'ects 538 538 5,162
Activi 2 Maintaining the hall for the community 39,863 39,863 72,179
Other
Total 40,401 40,401 77,341

This year Last year
Independent examiner's fees
Assurance services other than independent examination
Tax advisory fees
Other fees (for example: financial advice, consultancy, accountancy services) paid
to the independent examiner

Freehold land Other land & Plant, Fixtures, Total
&buildings buildings machinery and fittings and
motor vehicles equipment
At the beginning of 210,187 210,188
the year
Additions 7,420 7,420
Revaluations
Disposals
Transfers *
At end of the year 217,607 217,608
On 1st August 2013the Charity purchaed the freehold ofthe Floral Hall
from East Riding ofYorkshire Council forE1.
9.2 Depreciation and impairments
Basis SL SL SL Straight
Line ("SL")
or Reducing
Balance
("RB")
**Rate 20%
At beginning ofthe 173,057 173,057
year
Disposals
Depreciation 18,914 18,914
Impairment
Transfers*
At end of the year 191,971 191,971
9.3 Net book value
Net book value at the 37,130 37,131
beginning of the year
Net book value at the 25,636 25,637
end ofthe year

This year Last year
Trade debtors 230 80
Prepayments and accrued income 2,982 1,554
Other debtors 11,130 61,320
Total 14,342 62,954
Trade debtors
Prepayments and accrued income
Other debtors
ed
in		 debtor s abov e)
This year Last year
Total

11.1 Analysis
ofcredito		 rs
Amounts falling due Amounts falling due after
within one year more than one year
This year Last year This year Last year
Accruals for grants payable
Bank loans and overdrafts
Trade creditors 4,858 6,747
Payments
received on		 account for contracts
or performance-related grants
Accruals and deferred income
Taxation and social security
Other creditors 419
Total
Note 12
Cash at bank and		 in hand
This year Last year
K
Short term cash investments (less than 3 months maturity date)
Short term deposits
Cash at bank and on hand 449,428 300,442
Other
Total

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tU		 g
LLI
LL
e		 Ql
o		 tUeCe tU
CLp		 tO
Q~.a
0~		 N
0r
m
tU
S5
r

14.3Tra nsfers
bet		 ween funds
Reason for transfer and where endowment is converted to income, Amount
legal power for its conversion
Between unrestricted and None
restricted funds
Between endowment and None
restricted funds
Between endowment and None
unrestricted
funds
14.4 Oesignated 14.4 Oesignated funds funds
Planned use Purpose of the designation Amount
General Fund For the general
maintentance
ofthe charitable
activities.		 No restrictions 193,779
Property Maintentance Fund Designated specifically to proivide funds for property repairs, 200,000
maintenance and improvements. No restrictions

No trustee expenses have been incurred (True or False) FALSE
Type ofexpenses reimbursed This year Last year
Purchase ofEquipment 3,764 525
Repairs 883
Sundry
Purchase ofstock 59
Stationery 114 87
TOTAL 4,906 612