CHARITY COMMISSION FOR ENGLANO AND WALES Trustees, Annual Report for the period From To 1st AUG 2024 31•t JULY 2025 Period start date Period end date Charity name: BROADHEMPSTON VILLAGE HALL & PLAYING FIELD TRUST CIO Charity regIstraOn number. 1154919 Objectives and Activities Summary of the purposes of the charity as set out in its governing document Par41.17 1) The objec* of the charity is, in the interests of social welfare. to improve the condttions of lrfe of the inhabitants of the area of benefit thout distinction of political, religious or other opinions by the provision and rna1ntenan of: (a) A village hall for use by the inhabitants, including use for. (i) Meetings, ledures and dasses. and (li) Other fomis of recreation and kISutime occupation.. and {b) A playing field with pavilion for use by the inhabitants. 2) The organising and running of community events to bn.ng together the people of the parish in order to raise money for local communty groups plus a charity to be rKJminated each year. Summary ofthe main activrties in relation to those purposes for the public benefit, in particular, the activities, projects or seNiceg identified in the accounts. Para 1.17 aTr1 The Trust provides a Village Hall facilty for the benefft of the IoGal communty. Users include various organisations. all from within the parish.. the Parish Council, PCC and church, the Archive Group, Youth Club, Baby and Toddler Group, The PTFA and the Short Mat Bowls Group. There is an annual skittle match between ttE vanous groups. In addttion. various fiiness and crafts tutor-led activrties make regular use of the hall. These indude yoga, pilates, meditation. zumba, hula hoop, walking football, circurt training, cane weaving and art. There is also a monthly Book Exchange which brsngs the various gerrationS together for refreshments and a good chat. Any proffts go to charity. The hall is also used for badminton, children's and adults, parties, functions and fund-raisin events.
Broadhempston Prrmary School is a snGant user throughout the year. As well as using the sports hall for acttve lessons and physical education, they also use the hall and krtchen fa¢ilrties on a daily ba51S to provide hot lunches. The Trust also maintains the Headlands playing field to provide facilities for football, tennis and various communty outdoor reatIonal adivities, including a mini skate- board ramp. The school uses the field for regular PE sessions. games and for inter- school sports festNals. There is also an annual Village Fete on the playing fi8ld organised by the CIO'S Fete Committee. This also rais88 money usèd to distribute small grants at the request of organisab'ons in the vicinity. Due to an extreme shortage of members thi8 year. the Fete Commtttee was unable to organise the usual Annual Fete, normally held on the Headlands Playing Field. Instead, a temF)orary committee was created, a successful èvent was still h8kl and a ca8h surplus raised of £7745. Thi818 to be used to wovide new and improv8d play facilities for the village, grants to village groups arKI the primary 8th001. When planning activities for the y8ar, Ihe Truste8s have considered the Commission'8 guidance on public benefft and have tried to the extent possible to encourage all members of our communty, young and old, regardless of background, to make u8e of the various organisations using the facilities provided by the hall and playing field. Evènts and public meetings are advertised by posters displayed around the village and in the village shop, the Willage Hall website, The Village Hall's Facebook page, the Shout Out Broadhempston Facebook Group, notices in the local Parish News, and leaflet$ delNered to households when deemed necessary. statement confiming whether the trustees have had regard to the guidan issued by the Charity Commission on public benefrt Pw• 1.18 The activtiies above demonstrate that the Trustees have complied wrth their duty where feasible and have had due regard to Commission's guidance on public ber*fft.
Additional Infomiation (optional) You ma choose to include further statements where relevant about Para 1.38 Policy on grant making Parj 1.38 Policy on social investment including pro3ram related investment Contribution made by volunteers Oth8r
Achievements and Performance This year has seen a gradual return to nonnality after the disruptions suffered because of Covid-19 in pr8vious years. Village Hall users are still encouraged to follow some of the Covid-19 best-practices, such as keeping rooms vRII-ventilated and using harvj-sanrtiser when entering the building. The hall continues to provide spacious, attractive modem mu1-pUrpose facilities for the residents on BroadheMton. All regular activitie6 at the Village Hall have restarted. There yre also successful jazz evenings organised by some of th8 Trustees during the year. The Trust underwrote these events and all did better than break evèn. These offered an enjoyable nights out at an affordable price for residents and those from further afiekl. The playing fiekl has been well-maintained and is well-used by residents, including dog- walkers. The tennis urt has woven very popular, with the number of us8r8 increasing 8bgnificantly after Covid lockdowns. The local football team also u8e$ the field for home matches and for these past 4 years another local junior football team has a180 used the fiekl for its home matches. Summary ofth8 main achievements of the charty. identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefit8 to 80ciety as whole. The Trustees have acted to maintain the Village Hall to a high standard to ensure the facilities offer something for the widest audience. The grounds of the hall are also attractively landscaped, with some of the ¢are undertaken by a team of l¢xal volunteer8. P•r• 120 A prqect to imwove tr£ facilities at the Headlands playing fields continues. A sub-committee has looked at options to resurface and totally refurbish the tenni8 court. induding new perimeter fencing. As is mentioned elsewhere, the Trust has been made a beneficiary of the eatate of Michael Bond, with £25.0(J) being made available this financial year. The Trustees have therefore decided that the whole of this amount should be contributed to the tennis court refurtmshment.
Addltional infornmtlon (optlonal) You ma choose to include further statements where relevant about.. Achievements against Actrvty levels for the hall exceeded both the objectives set sports and fftness attendance targets agreed with Sport England and the 3- year Business Plan targets agreed with The Nats'onal Lottery. Both grant gving bodies have expressed satisfaction that intended outcomes have b8en met and no longer wish to monitor the P•r• 1.41 Perfomiance of fundraising activtties against objectives set Investment performance again8t objectlves Par• 1.41 Other
Financial Review Review of the Charity's financial position at end of the period Para 1.21 Our financial position remains healthy, despite an overall loss at the end of the accounting period - refer to Statement of Financial Activities (attached). Statement explaining the policy for holding reserves stating why they are held Pwa 1.22 Our aim is to maintain reseNes between £30.000 and £50,000 to cover cost of future repair5 and renewals of the buildings and their equipment. A minimum reserves threshold of £10,0 may not be breached without reement of all trustees. Afler allowing for the value of the property and equipment induded in total funds, the Trust has workin reserves of £56361. NIA Amount of reserves held r•1.22 Rèasons for holding zero reserv88 Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going Concern Pw* 1.22 Para 1.24 NIA Pw• 1.23 NIA Addltlonal Inforniatlon lopJonal) You ma ¢h008e to include fijrther statements wh8re relevant about: The charty's prindpal Sources of funds (induding any fundraising) Pw• 1.47 Investrnent policy and objectives induding any social invostm8nt policy adopted. Pml.46 A description of the principal risks facing the charty. rn 1.46 Other
structure, Governance and Management Description of charty's trusts.. Type of governing document P4ra 1.25 Conststuiion How is the charity constituted? P•rn 1.25 cio Trustee selection methods including detsils of any constitutional provisions e.g. election to post or name of any person or body ented to appoint one or more Trustees. P•rn 1.25 Appointed by a resolution passed at a properfy convened meeting of the charrty Trustees. The Trust888 have documented the process to be followed in the selection and appointment of new Tru6taes. Addltlonal Infomiatlon Ioptional) You ma choos8 to include further statements where relevant about: Policies and procedures adopted for the induction and tralning of TnMtee8 Pw• l.S1 The ¢harity'$ organisational 8truclure and any wider network wrth which th8 charity works The Trustees have continued with the arrangement mad8 last year to use the Clerk to the Parish Council in the Treasurer role on a Contractual basis. Pw• 1.61 Relationship with any related parties Other
Reference and Administrative details Charity name BROADHEMPSTON VILLAGE HALL & PLAYING FIELD TRUST CIO Other name the cha istered chari number Charty's principal address 1154919 Treasurerfs home address: Moorstone Woodlands Dousland Yelverton Devon PL20 6NB Names of the charity trustees who manage the charlty Trustso name Name of person lor body) entitled to appoint trustee ifan Offl¢• rrf any) Dat•s a¢ipd if not forvthole year Peter Sheridan Joe Wegrzyn Andrea Dobson Jeremy Lawrence Mark Moorley Jennifer Logan Annabel WhFte Tereza May Goddard Chair BvH&P CIO BVH&PFT CIO BVH&PFr cio BVH&PFT CIO BVH&PFT CIO FalItIeS Manager To 27.06.2025 BVH&PFT CIO BVH&PFT CIO BVH&PFr cio orate trustees- names of the directors at the date the Diro¢tor name wasa Name of trustees holding title to Fyoperty belonging to the charity Tru$toe namg
Funds held as custodian trustees on behalf of others Description of the assets held in this capacty Name and objects of the Charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the chanty's own assets Additional infomiation (optional) Names and addr6s88s of advisers (Optional infornmtion) Type of Name Address adviser Name of chiof oxacutive or names of Senior staff members (Optional Infonnation} Exemptions from disclosure Reason for nonrflisdosure of ke nel details Other o tional information
Declarations The trnstoes declare that they have approved the trustees. report above. Slgned on bohalf of thg charity's trustees Slgnature(s) Full name(s) Positlon le.g. Secretary, Chatr, etc) Peter Robert SfrEridan Jozef Stanislaw Wegyn Faalities Manager Chair io
Broadbempston Village Hall & Playing Fleld Trust Charitable incorporated organisation awllryNo. 1154919 Statement of Ilnaneial 2Ctivities for the year ended 31 July 2025 Unrestricted Restricted r¥nds Totsl funds 2024 [n£01Thg re80urees Incomc from Donations aftd legaci¢s Charitable a¢tivitie$ Other trading acÉiviti¢6 Investments Tot41 incoming re50Mrces 70 15639 7150 535 33394 29898 2564 11039 29968 28203 18189 535 76895 1721 23779 5792 538 31830 43501 Resourees expellded Expenditure on". Raising funds Charitable attivities Chdritablc donatiolls Toial 9¥r(¢S 2905 32439 3?93 51729 6198 84168 81? 51573 4193 56578 35344 55022 90366 Net deflclt for the yeAr 1950 11521 (13471 24748 Funds transferred fron) Fetr Lommitt¢c Lyet movement funds RecfjncilialioK offvnd5 To(al,. fidS brought forward Tot&llurtd$ curriedforword (1950) (11521) 113471) (24748) 43501 41fj51 617055 660556 685104 605534 6470x5 660556
Broadhempston Vfllage Hall & PlaTrg Field TTUSt Charitable incorporated organisation ChariryNo. 1154919 Balgnce Sheet as at 31 July 2025 21125 2024 Notes Ftsed assets Tanwble asseLg 590724 612587 Current axstts Debtors Cash at bank atld in l]and" 2234 56268 58502 3312 46803 50115 CreditOT5: f*llillg due witlJiTJ one year Net cyrrent assets 2141 2146 56361 47969 Net 1155ets 647085 660556 Fullds of the Charity io Restricted Unrestricted fvnds 605534 41551 647085 617055 43501 660556 Th¢ faClaE statements were approved by the trnstees on 18th May 2026 and sigDrd on its behatf by Ms C Auberknn Mr P ShNidan
B Yoadhempston Village Hall & Playing Field Trust Charitable incorporated organisation CharityNty 1154919 Notes to the financial 5tstetDent5 for the year ended 31 July 2025 I. AceoDmtlng poli¢ies The princEpal atcounting policÈes are sthat1srd below. The accountingpolicies have be¢n applied consislently throu8bout the perioLL 1.1 Basls of *ccounting Th¢ finacial slatetnents are prqyared ulldeE the historical cost convcnuon attd in accotdance with the Statement of R01mended Pracuce"AccoTJnting and Reporting by CharÈties" applicable ts) charities preydring theit accounts in accordance with the Firjancial Reporting Standard {FRS102) appliizble in the UK and the Rqwbh"c of Irelalld attd published on 16ih July 2014. 1.2 Ret(wiition of income All incolne is included ill the Ststemt of financial activities when the charity is elltitled to th¢ incomc and the 8moun( can be qUant1ft with r¢asonabl¢ ur. The following specific pollcies are applied to paty'cular catcgorics of Èncome". Voluntsry income is received by way of graDts, donations altd gtfts attd is irtcluded in the statement ol finan¢ial activiti&s when rcceivable. Grants. wh¢rc ¢ntitlcmcnt is not Conditional on the delivery of a specific perforniallc¢ by Ihe chaTity, are recOJ5td when ihe charity becornes wi¢onditiona]ly entitted to the granL Donated servitts and factlities ar¢ incTud¢d at the value to the chartty this can be quantificd. The va]ue of services provided by volwEtecrs has nor bccn included. Grants, includiug grdllts for the purcha%e of fixed ets. are recogllxscd iti fall in the statement of financial activitiGS in the year in which ihry art r¢ccivable. InC0e from investments is Includ in the year iti vthich it is receivable. 1.3 Expendithre and Ilabllltfies ExpendiDJTe is recognised on an accTual b&gis as a liability is incurred Expenditure includes any VAT which cannot be fully recovc¥cd. and is r¢portcd as part of the expenth.nire to whith it relates. Liabilities are r¢CoglSed where it is more than Eikely that there is a legal OT COU5tructive obligation committinq thc clwity to pay out resiurces and the amount of the obligation cats be IllUred with reasonabl¢ ceriainty. Costs of seneratlng fijnds comprise the costs asuKiated with attracting voluntary incorne and th¢ costs of tradTng for fundraising Pu0. Charitsble expenditure compTiSes those costs incurrEd by the ¢h8rity in tbE delivery of its activittes alld services for its benefjciaries. It includes both costs thal can be allocatrd direcdy to such activities and those costs of an indirect nawre n¢¢¢&80ry to support thcm. 1.4 Tangible fixed a55ets Tangible tixed assets are stated at cost I5 accumulated depreciation. Dewlatioll is provided at Tate.% calculated to write off the cost le&5 residllal value of eaeh x&set over its expected us¢ful life, Ls follows.. Leasehold property Fixturt8, fitt&ngs and equipn)ent - 2°A strai1 line - I1¥ and 20•A 5tiaight
Broadhempston Village Hall & Playing Field Trnst Charltable IDcorporated organisatioD Cbarity No. 1154919 Notes to the finaDcfi*l ststem¢uts for the year ended 31 July 2025 Note 2 Analysis tsf Inconke DonatioD5 and legacies Utsrestrieted Dd5 Restrltt¢d 2025 fullds Totsl 2024 Ttst#l Donations Tax reclaimed from HMRC GTanLs receivable 70 25071 25141 221 4827 29898 4827 29968 1500 1721 70 Charltable a¢tivld Playing field and tennis courts Village hall hire Other incomc 2564 2)64 25639 2Q93 21686 25639 25639 2564 28203 23779 Other trading a¢vItIeS Fund raising events Feed itt Wiff 2936 4?14 7150 11039 13975 4214 18189 1895 3897 5792 11039 Other Bauk Itttest received 535 535 538 TOTAL INCOME 33394 43501 76895 31830
Broadhemp5ton Village Hall & Playing Fleld Trnst Charitable incorporated organisation No. 1154919 Notes to the financial staieDJents ror the year ended 31 July 2025 Analysls of expendltsre EIp¢nditure oll rAisiug fvnds Ullre5tricied nds Restricted 2025 ds Tot*1 2024 Total Stageiug fundraising events 2905 2905. 3293 3293 6198 6198 812 812 Eiptndilure on chxritable actlvlties Vlllage Ikall runDIDg cw16 - Rat¢$ and water . Insurance Accountancy Light and heat - Repails . Cleaning - Dcprccialion Playfing field ¢0sts - W&t¢r - Lighi and hcat - Cleauitig - Car parL dog bins alld tree rmoval - Tennis Court repairs aDd ref¥Jrbishment - Grass ¢uÉ¢ing and maintcnance Support costs Postsge and ststion¢ry Telephone. broadbamd and website Subsoriptions Bookn'ng athninistratio Treasurer 764 2491 360 1880 12862 5791 764 2491 360 1880 12862 5791 21863 566 2343 345 2752 7077 5355 22358 21863 22 455 233 492 27868 590 55 341 455 233 492 27868 590 475 1624 1600 456 606 4929 ?3(Kl 32439 456 606 4929 2300 S4168 590 639 3840 1420 51573 51729 4. Trnstee espellses During the period four trwstces were TEiTnbursed ex[nSeS of £3800 (2024 £Nil) lating to thc g¢n¢ral rnnnÈug cxpetL8es of the charity. Staff costs The tnTSt h3s no ¢mployecs. The Turlg of the Iwst aNd Village Hail and Playing Fields is undertaken by the tWSL¢¢S and volullteets for no remunernion except the treasurer receives an hoDaTarium of £231K).
Broadhempston Village Hall & Playlng Field Trnst Charitable incorporated organisation ChaTiryNo. 1154919 Notes to the fmthnti81 statsmellts for the year eDded 31 Juty 21125 6. Tangible fixed a58ets Fixtures, Le15ebold fitIiDg5 & property equipment Total Cost At l August ?024 Additson5 At 31 July 2025 Depretiation At l August 2024 Charg¢ for the p¢riod At 31 Jujy 2025 Net Book Valuts At 31 July 2025 736991 83339 820330 736991 83339 820330 131530 14740 146270 76213 7123 83336 207743 21863 229606 590721 590724 Ai 31 July 2024 605461 7126 6125¥7 7. Debton 2025 2024 A¢¢ounts receivable Prepayments 328 1906 2234 1470 184? 3312 & Crtdltors: Allgts fallkng due within otte year 2025 2024 ACCnlS Deposits 1891 250 2141 796 1350 2146 9. Analysis of net asgets between funds Unrutrfcted fund5 Restrlfted 202S nds Total Fnd balanccs &t 31 July 2025 Tanble rtxed &&8ets CuTrent assets Current liabilitiGs 590722 590724 19029 58502 0 {2141) 39473 (2141) 37334 609751 647085
Broadhempston Village Hall & Plying Keld Trnst Charitable incorporated organisation (JJaTityNo. 1154919 Notes to tbe fillaDcial statements for the ye&r ended 31 Juty 2025 10. Details nf mater£AI fullds held And Dlovements durlng the eurrtnl reportkng period Fund Fund balance balaDte brouzhi tarried forward Income EndIre Transfers Trnsfers fOard Village Hall Fund Playing Field Fund F¢t¢ Committee Fund Headlands Projcct D¢v¢lopTnent fund 43501 3501 3232 2011 608311 660556 33394 32462 11039 (35344) (?91166) (3293) 41551 6097 10978 2011 586448 n 647(h%5 (21863 {90360 76895
Broadhempston Village Hall & Plxying Ffeld Trust Charitable incorporated organisation Clwity No. 1154919 Independent eyaminer's report to the trustee5 on the llnaudited f1£121 stslements of Bro#dhempston VillAge Hall & Pla)iLg Fidd Trst clritable lllcoryora¢ed Organis#tloD I repoff to the charity iwstees OTE Tny examination of the tsf the CIO for the year ended 31 July 2025 Respo51b11ltles and basis of report As the charily trus'teGq of the CIO you are resPOll5iblc for the preparation of the accouttts in accordance with the rcquircm¢nts of the Chan"ries Act ryol I ("the Act"). I report ilk r¢spc¢t of Y exatninatioll of the CIO'S acc(xts Catrxed out under se¢1ion 145 of the Aet. In C8Trying out my examinatson I hay¢ followed all applicable Directiolls givcn by the Charity Commi&8iOD ulldtr sectioD 145(5Mb) of the 2011 Act. Indtpendent eTaminer'$ ststement I have completed my examioation. I CODfllm thai no material mattcrs ]w¢ c4yme to tny attentton in ionnection with the examination gÈving me caus¢ to bets.eve that in amy material respect: li} accouttting records WCTC not kept in T&8Ptct of the TnLSt Trquired by section 130 of th¢ ACL or (li) Ihe aG¢ounts do not accord with those records" (iii) the aecouttts do not comply with the applicable requirements c4)nc¢rning the fom and content of accounts s¢t out in the Chanties (Accounts and ReTX)rts) Regularions 2008 other than any requiremettt that thc accounts give a"tn]e and fair view" whicb is not a matter Lonsidered &s part of an indepenmdent exazDination I have llo concerns and have corne across no other matter5 in COreCtIOn wrth the examinauon to which attention should be drawn in thi5 report in order enable a proper underslanding of ihe accounts be r¢acbed. Dated. 19th May 2026 .Indcpcnd¢Trt F.xaminer Lee Farnthouse Broadhempston Dcvon TQ9 6BZ
Broadhempston Vlllage Hall & Playing Field Trust Charitable incorporated organisation Clwity No. 1154919 Independent exawiDer'$ report tib the trnstees OD the ullalldited financial 5ttements or BroAdhempstoll Village H&ll & PlayiBg Field T&t Charitsble lTr¢orporttd OrgaRisation I report lo the charity trte* on my examination of the a¢eounts of the CTO for the year ended 31 July 2025 RespDnslbilltle5 #nd bAsls of report A5 the charity trustees of the CIO you are respon5Lble for the PFeparalioD of the accowits iti accordance with the qUIremen(S of th¢ Chants'cs Act_ 01 l ("the Act.). I report in respect of my exatnination of the CIO'S accounts carried out under section 145 of the AeL In ¢arryin8 Out my cxarninatson I bave followed all appltcable Direthions given by Lhe Cljarity ComtnisgÈon under 6¢¢tion 145(5Xb) of the 2011 ACL Independent e%arniner's stattmeDt I have complcted my examination. l confll thatno tertaI matters have conje to tlly attention in cole¢t10 with the examÉnation givkng me Gause to believe that in any maietial respect.. li) a¢countiti(w records were not kq)t in respect of the Tnt as requed by section 130 of the Act" (it) the aoUnts do lloi accord with those te¢ords' or (iii) the accounts do not ¢omply with the applicable requirellkettts conceming the forni content of accouuts set out in th¢ Chanties (Accounts aud Repons) Rcgulauons 2008 othei any requirement that the accotsnts give a.trne and fair wi, whicb is not a matier Considered as part of an indepenttxdent eXaEllation I have no concerns aT]d have come a¢r(bSS no other matter5 ID connection with the cxaminaiion to which attention should be drawli in thi5 report in order (o enablc apropei understanding of the accounts to bc reached. ro8 Fpser FCA ..fndependent Examiner Lcc FamthLbuse Broadl)ernpston Devon TQ9 6BZ Date(L 19th May 2026