I CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From To 1st AUG 2023 31st JULY 2024 Period start date Period end dats Charity name: BROADHEMPSTON VILLAGE HALL & PLAYING FIELD TRUST CIO Charity registration number: 1154919 Objectives and Activities SORP referen Summary ofthe purposes of the charity as set out in its goveming document Para 1.17 1) The object of the chaiity is. in the interests of social welfare, to improve the conditions of lrfe of the inhabitants of the area of benefit without distinction of polttical, religious or other opinions by the provision and Maintenan of: (a) A village hall for use by the inhabitants, including use for. (i) Meetings, lectures and classes. and (li) Other fonns of recreation and leisur&time occupation" and {b) A playing field with pavilion for use by the inhabitants. 2) The organising and running of community events to bring together the people of the parish in order to raise money for local community groups plus a chanty to be nominated each year. Summary of the main activities in relation to those purposes for the public benefrt, in particular, the activities, projects or services identified in the accounts. Para 1.17and 1.19 The Trust provides a Village Hall facility for the benefft of the local communty. Users include various organisations, all from within the parish: the Parish Council, PCC and church, the Archive Group, Youth Club, Baby and Toddler Group, The PTFA and the Short Mat Bowls Group. There is an annual skittle match between the various groups. In addition, various fftness and crafts tutor-led activities make regular use of the hall. These include yoga, pilates, zumba, hula hoop, walking football, circuit training, cane weaving and art. The hall is also used for badminton, children's and adults, parties, functions and fund-raising events.
Broadhempston Primary School is a significant user throughoLrt the year. As well as using the sports hall for active lessons and physical education, they also use the hall and kitchen facilities on a daily basis to provide hot lunches. The Trust also maintains the Headlands playing field to provide facilrties for football, tennis and various community outdoor creational activities, induding a mini 8kate- board ramp. The school uses the field for regular PE sessions and for inter-school sports festivals. There is also an annual Village Fete on the playing field organised by the CIO'S Fete Commrttee. This also raises money used to distribute small grants at the request of organisations in the vicinity. Due to an eXtme shortage of members this year, the Fete Committee was unable to organise the usual Annual Fete. normally held on the Headlands Playing Field. Instead, the primary school's PTFA stepped in and a sucSsful event was still held, with the cash surplus used to provide necessary equipment for the school. The CIO'S Fete Committee distn'buted grants in this financial year from money raised in the Fete which was held in June 2023- that being in the last financial year. When planning adivities for the year, the Trustees have considered the Commission's guidan on public benefit arKI have tried to the extent possible to encourage all members of our communtty. young and old, regardless of background, to make use of the various organisations using the faalrties provided by the hall and playing field. Events and public meetings are advertised by posters displayed around the village and in the village shop, the Village Hall websrte, The Village Hall's Facebook page, the Shout Out Broadhempston Facebook Group. notices in the local Parish News, and leaflets delivered to households when deemed necessary. Statement confinning whether the trustees have had regard to the guhdance issued by the Charity Commission on public benefit Pata 1.18 The activities above demonstrate that the Trustees have complied with their duty where feasible and have had due regard to the Commission's guidance on public benefft.
Additional inforniation (optional) You ma choose to indude further statements where relevant about: SORP teferen Para 1.38 Policy on grant making Para 1.38 Policy on social investsnent including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Perfonnance SORP referen This year has seen a gradual retum to normality after the disruptions suffered because of Covid-19 in previous years. Village Hall users are still encouraged to follow some of the Covid-19 best-practices, such as keeping rooms well-ventilated and using hand-sanrtiser when entering the building. The hall continues to provide spacious, attractive modem multi-purpose facilrties for the residents on Broadhempston. All regular activities at the Village Hall have restarted. The was alpoo successful a jazz evening organised by some of the Trustees during the year. This offered an enjoyable night out at an affordable price for residents and those from fvrther afield. The playing field has been well-maintained and is well-used by residents, including dog- walkers. The tennis court has proven very popular, with the number of users increasing significantly after the Covid lockdowns. The local football tearn also uses the field for home matches and for these past 3 years another local junior football team has also used the field for its home matches. Summary of the main achievements of the charity, identifying the differen the charity's work has made to the circumStanS of its beneficiaries and any wider benefits to society as a whole. The Trustees have acted to maintain the Village Hall to a high standard to ensure the facilities offer something for the widest audien. The hall is kept clean and tidy. and maintenance issues are addressed as they arise. The grounds of the hall are attractively landscaped, with some of the care undertaken by a team of local volunteers. Para 1.20 A project to improve the facilities at the Headlands playing fields continues, a Devon bank has been built between the car park and the playing field for safety and security reasons, this has been planted with a hedge and a copse of trees has also been planted in one comer of the field. A sub-committee is now looking at options to resurface and refurbish the tennis court.
Additional informalion {optional) You ma choose to include further statements where relevant about: Achievements against Activty levels for the hall exceeded both the objectives set sports and frtness attendan targets agreed with Sport England and the 3- year Business Plan tsrgets agreed with The National Lottery. Both grant giving bodies have expressed satisfaction that intended outcomes have been met and no longer wish to monitor the ect. Para 1.41 Perfomiance of fvndraising activities against objectives set Para 1.41 Investment perfomiance against objectives Para 1_41 Other
Financial Review Review of the charity's financial position at the end of the period Para 1.21 Our financial positi'on remains healthy. despite an overall loss at the end of the accounting period - refer to Statement of Financial Activities {attached). Statement explaining the policy for holding reseples stating why they are held Para 1.22 Our aim is to maintain reserves between £30,000 and £50,000 to cover the cost of future repairs and renewals of the buildings and their equipment. A minimum reserves threshold of £10,000 may nol be breached without a reement of all trustees. After alloKllng for the value of the property and equipment included in total funds, the Trust has workin resen4es of £47,969. NIA Amount of reseNes held Para 1.22 Reasons for lding zero reserves Details of fund materially in deficrt Explanation of any UnrtaIntieS about the charity continuing as a going concem Pafa 1.22 Par8 1.24 NIA Para 1.23 NIA Additional information (optional) You ma choose to indude further statements where relevant about: The charity's principal sources of funds (induding any fundraisirg} Para 1.47 Investment policy and objeth'ves including any social investment policy adopted. Para 1.46 A description of the principal risks facing the charity. Para 1.46 Other
Structu, Governance and Management Description of charitls trusts: Type of goveming document Para 1.25 Constitution How is the charity constituted? Para 1.25 cio Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more Trustees. Para 125 Appointed by a resolution passed at properly convened meeting of the charity Trustees. The Trustees have documented the process to be followed in the selection and appointment of new Trustees Additional infonnation (optional) You ma choose to indude fvrther statements where relevant about: Policies and procedures i adopted for the induction and training of Trustees Para 1.51 The Trustees found it difficult to find a voluntary rep1arnent for David Howard, who was due to step down as Treasurer. Discussions were held with Broadhempston Parish Council and an arrangement has been made to use the Clerk to the Parish Council in the Treasurer role on a contractual basis. The charity's organisational structure and any wider netWOTk wlth which the charity works Para 1.51 Relationship th any related parties Para 1.51 Other
Reference and Administrative details Chanty name BROADHEMPSTON VILLAGE HALL & PLAYING FIELD TRUST CIO Other name the chari uses istered chari number Charity's pnncipal address 1154919 23, Hutton Road PAIGNTON Devon TQ31BN Names of the charity trustees who manage thè charity Name of person lor body) entitled to appolnt trustee ifan Trustse name Office (If any) Dates acted If not for whole year Peter Sheridan Chair BVH&PFr cio David Howard Treasurer Facilities Manager To 31.12.2023 BVH&PFr cio Joe Wegwn Andrea Dobson BVH&PFT CIO BVH&PFr cio Jeremy Lawren Mark Moorley Jennifer Logan Annabel Whrte BVH&PFr cio BVH&PFr cio BvH&P CIO BVH&PFT CIO Tereza May Goddard From 07.05.2024 BVH&PFT CIO Cor orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holding title to property belonging to the charity Trustso nam• Datss aclad ff not for whola ear
Funds held as custodian trustses on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the Gustodian charity's obj'ects Details of arrangements for safe custody and seggatIOn of such assets from the chaiity's own assets Addltional information (optional) Names and addresses of advisers (Optional infomiation) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) Exemptions from disclosure ersonnel detsils Reason for non-disclosure of ke Other o tional inforniation
Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature{s) Full name13) Posltlon (e.g. Secretsry, Chair, etc) Peter Robert Sheridan Jozef Stanis aw Wegrzyn Facilities Manager Chair Dats 30th May 2025 io
Broadhempstvll Village Hall & Playitig Field Trust CharitAble illLvrporated organisation Clmrilv No. I1.54YIY Stateent of financial gdLtivities for tbL ycar cnd¢d 31 Juty 2024 UnrA¢t nd4 Rcstrikled funds Total 2023 Notes n¢Dming resourtts IEJL()Ine from Donations le8acies lhtable aciivities Othci trading activiticJ InVeSlentS Total incommR resources 53 21686 4633 538 26910 1668 20CJ3 11.59 1721 1497 5792 538 318in 49?0 34496 Resourcts ewnded xpeiiditure on: Raisine fiinds charlble actlvitics Charitabl- dot)ntion> Tollll rp.tourcÉs e4pended 812 25431 812 5033 47651 26142 4193 4193 56578 26243 52684 Nct d¢fKit for tbe year 667 {25415 24748) 1¥188) Funds transferred from Fete Commilie¢ Net n)ov¢ment in fundN 667 (25415) (24748) (18188) ToTrl. fvnds brouuhi fijiwdrd TIA4lfvnd& ¢arriedlonvaTd 42234 4i501 64247fl fiR51()4 703492 617055 600556 68)304
B Th)*dhempston Village Hall & Playin% Fi¥ld Trnst Cbaritable incorporated organisatloD Ckn1tyN 1154910 Balance Sheet as at.11 .Tuly 2024 2024 2023 Notes FRied assets Tangible assets 612587 634945 Current a¥¥ets Dcbtors Cash (it bank and in hand 3312 468nl 50115 1698 512153 52981 Creditors: amounts falling dllc wlthin one year Net current assets 2146 2622 47969 50359 F4¢t as3¢ts 660556 685304 Funds of the ChArlty io Rc5triLrted tilndg I InICted fimds 617055 43501 66L)5SA 642470 42834 685104 The financial swements were apprvv¢d by the t on 29th May 2025 and signed on its behalf by M5 C AubGnin Mr P ShtrTid2n
Brv#dbemTrqton Village Hall & Playiox Fi¢ld Trnst Charitable incorporatcd organisatiOII CharityTr&). l154919 Not¢ io the financial statemcnts fvr Ihe y¢r eaded 31 July 202d l. Ac¢ouDtlng policles The principal aLcountiD¥ wlicies Are 8thnmariscd bek)w. 'Ih¢ accountiiig pollcle5 tLuve IKe xpplied consist¢ntly thrfiuLhow the perlo(L l. l Bx¥is of secounting The financial staiL'inentS are prepared undcr the his1ical cost convention und in accordanc¢ with the btatement of Recommended Pruknli 'Acwunting and Reporting by Charities" pplicable to LIritieS prcpariD¥ their accounts in accurdanee the Financial KeportinE Standard (FRS102) applieable. in the UK and the K¢public of Ireland an(I published un 16thJuLy 2014. I.2 RLLogllitAoD of Incomc All incomc itie.liided in the siatemcnt ot fmanLllal activities en thL' ¥twitN' is entitled lo thc income and thc 8mUUTII cwi k quantified with reasonable accuracy. The followiDg speLific Folicics are upplied to particular categorieg of income: Voluntary income i¥ reccived by way olgrants. donations and bryJl¥ and is includ¢d in thc statemcnt of fmancRal a¢livAlies when r¢c¢ivable. CJTanLs, wl)cr¢ entitlement j5 not condirional on the dclivcry of a specific perfomiance by the charitv. are reco}sed wthen the charity beLomes uneonditinnilly entitled lo th¢ xranL Df)iial¢d scrYicG3 and faklItIeS in¢1¢d at thc v91ue. tr) the charity ere this can be qu¥ntitied. "I'he value ufservices proi+ided by volunteers has not bcL"n iiiLlude Grants. incRuding srants t.or the purchasc ol'red asqets, recognised in full in thc statement of financial activities in the year in which they are receivablr. Incomc from investments is included in the ye3r in which it is receivabl¢. 1.3 Expondituro And lixbilitios Expendrture is recognlsed aLcruai baJii as a liability 1> inourrcd. Expenditure includ&< gny VAT which cannot be lully rccoveT&L aTrl is repor*d as part of the cxpcnditure iu ll¢b it relates. Liabilities are recognised wherc Tt is more than likcly that there is a Icgal nr constructive obligation commillillbi the charity tLI pay out rcsiurcvi and the amount of the obl1on can be mcasu1 with rMsonable cetsinty. LOSTS of generdthg fiffliL% compti5¢ th¢ G05ts associatcd with attractingF voIuDtary ine.om&. And thc costs of trading for fundraising purpose Charitabl¢ cxpenditure cOP[l¢s those costs iticurred by the harIty in the delivery ot'its activittes and scrviccs for its bencfi¢iaTi&q. It includcs. both cogLq that can bc allocated dIlIV to such ¥ctivities and th(e costs of an ]lld lldlurc neLessary to support theTTI. 1.4 Taneiblc fixed assets Tansibl¢ ftxcd a3btrls' &ro %t&ted at cost less 'unn)19tpA depreLidtion. DEpreciatt"on ts provided t rdtes calculatcd to write oftthe cost less residual valuL uf fAL-l1 5¢( vvcr its CXT)CCtcd u50r life, &s folloMS: Leasehnld Property Fixtureq, tittinLS dlld equipEncnt - 20/0 Straight line - i(r/tl ?O/o straibh¢ lin¢
Broadhempston Village Hall & Playing Field Trnst Charitable incorporated organigation Cl}tyNo. 1134919 Note8 to the financial statem¢nl ror thc ytar cndcd 31 July 2024 NotL. 2 AnAly4iq of AThLome Donation¥ legacies liestricted 2024 funds Totat 2n23 Total Don&tioThg Tax reclaimed trom I IMRC (Jrants nC¥iVdbl 53 168 221 497 1500 1668 1000 1497 53 1721 Charitabl¢ aetlvltles Playing field and tennis courts Village hélll hire Other incom¢ 21)9J 21F)3 216%6 2081 19022 21686 21686 2093 23779 1103 uther tradino acttvities rund r&isiyiE ev¢Thts Feed in tariff 736 3897 4633 1159 1895 3897 5792 3839 11702 1159 Oth¢r Rank interest received 53 538 194 TOTAL INCOME 26910 4920 31830 34496
Bn)adhempston Village Hall & Pknying Field Trnst Charltsble ineoryorated organisativn Ch¥ty No. 1154919 NotLs to tbe llnanckal Jt¥tCTnents rtsr the y¢ar ¢ndtd 31 Juty 2024 Note 3 Analysis of expeDdltsre Expenditure on r#i$in% funds Ilnmtrhcted nds RtrIctl 21Y24 funds Tuthl 2023 'rntsl Stageing fvNlr8i4ing events 812 812 812 812 5033 EipelldlLure oll charitablc a¢tiYiti Village hall runnin&v Costs Rates and water Insuranue - Accountanuy - Li¥ht and hcai - R¢pairs Clcanirtg L)epreciation Playin% f*ld rnnnlng costs - Water - Light dnd heat - Clctming - Cur parl dog biftq And iree removal - Pavilion repairs and rellwbishmcnl - Gra55 cutting and mainteoall¢e Support costs Po>tsge and stationery Telephone. broadband and website Subscriptions Booking administration Treasutci 523 2445 360 3147 0044 4680 21924 ?343 345 ?752 7077 2343 2752 7U77 495 21863 22358 55 341 55 341 184 475 1624 16UU 106 222 l88 458 707 744 475 1624 16110 470 319 %74 3840 590 639 3840 .590 639 3840 1420 25431 26142 47651 4. Truyt¢¥ expen$es During the period three truste¢s were reimbur¢£d expenses ot £Nil (2023 £97T) relating to the general eXnSeS of th¢ charity. s. ststr c(k8L8 The 1Tht has no en)ployees.. "Ille rnnning nf the trttqt and Villag¢ IIdll and Plaiing Fields Is undertaken by Ihe trustC&4 and volunteers for no rellDuii¢rntion except thc tre&8urer receives an honuTurium of £1420.
Broadhempston Villdxc Hall & Playln% Field Trust Charitable illeorporated organiJxtiun Cknity No. 1154919 Notes to the fmanclal statemLllls for the ycar ended 31 July 2024 Tan£ihle fixed a55ets Fixlures. 1kachoId fittwRs & property equipment Tntgl C.(L4t At l August 2023 Add3livnb At 31 July 2024 Depreclatloll At l August 2023 C.har8c fi)r the period At31 July 2024 Net Book VAlues At 31 July 2024 736991 83339 736991 83339 2033U %595 7618 76213 185385 22358 207743 14740 131530 605461 7126 612587 At 31 July 2023 620201 14744 634945 7. Debtors 2024 2023 .OUnts receivable PreExq)'n]ents 1470 1842 3312 1698 16Y8 Credktors: Amounls falli due witliln one year 2024 2023 Accruals Deposits 796 1350 2146 2022 C)00 9. Anatysts of net belwffo fu* Unr•stricted rllnds RestrieteAI 2fi24 funds Total l.und balJne&)8 at 31 July 2024 Tangible tixed assets Cuririit asbrLS Lurrent liabilitic¥ 612585 612.5117 8745 50115 U (21451 41370 (2145) 621330 660557
Broadhempston Village Hall & PlayiDX Fi¥ld Trust C.Th2ritablc incorporated organisatton (knityNo. 11541)1)I Nol(¥ to thc fthancifdl statements ror the y¢ar ended 31 July 2024 10. Detsib uf mgteri81 funds hcld and rnovemellts duriiE tl¢ current reporting periud Fund Fund b*lgneÈ balance brou£ht c#rrt¢d forward Incom¢ Exwditur¢ Trnnsfers TrAnsfeni forward Village Hall Fund Pldyiiig fi¢ld Fund Fete Lommirtee. Fiind Headlands ProjecT D¢vclopmcrt fund 42834 2860 7425 2011 630174 685204 16910 4920 (26243) (4279) {41Y3) 4.35UI 2_£n I i232 (21862) {56i77) 608?1? 0 660557 3183U
Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation Charity No. 1154919 Independent examiner's reporl to the trustees on the unaudited financial statements of Broadhempston Village Hall & Playing Field Trust Charitable Incorporated Organisation I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31-Jul-24 Responsibilities and bllsis of report As ihe charity Irustees ot- the CIO you are responsible for the preparation of the accounts in accordance wilh the requirements of the Charities Act 2011 { the Act"). I report in respect of my examination of the CIO'S accounts carried out under section 145 of the Act. In carrying out my examination I have followed all applicable Directions given by the Chariiy Commission under section 145(5){b) of the 201 l Act, Independenl examiner's statement I have compleled my cxamination. I contirni that no material matters have come to my atiention in connection with Ihe examinalion givingTr me cause 10 bL'I iLve that in any material respect.. (i) accountinbT records were not kept in respect of the Trust as required by section 130 of the Act; or (li) the accounts do nol accord with those records; or (iii) Ihe accounts do not comply with the applicable requirements concerning the fomi and content of occounts set out in the Charities (Accounts and Reports) Re8ulations 2008 other than any rvquirement thal the accounts give a true and fair view" which is not a matter onsidered as part oran indepenmdenl examination I have no concerns and have come across no oiher matters in connection with the examination to which atlenlion should be drawn in this report in ordLr lo enable a proper understandingy of the accounts io be re hed. ser FCA Indepe deni Examiner Rupp & Fraser 7 St Paul's Ri)ad Newton Abbol Devon TQ12 2HP Dated. 29th May 2025