Trustees' Annual Report for the period
Period start date Period end date 1st February 2022 31[st] January 2023 From To
Section A Reference and administration details
Charity name Friends of Burford School Other names charity is known by (FOB) Registered charity number (if any) 1154863 Charity's principal address Burford School Marlow Bottom Marlow Postcode SL7 3PQ
Names of the charity trustees who manage the charity
| 1 2 3 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| TobyFrancis | Treasurer | FOB committee | ||
| Rebecca Lewis | Chairman | FOB committee | ||
| Carrie Pitt | FOB committee | |||
| Cheryl Nichols | FOB committee | |||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||||
| Name | Dates acted if not for whole year | |||
Names and addresses of advisers (Optional information)
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Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustee selection methods
Elected at AGM
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To advance education of pupils at Burford School by providing facilities for education at the school which are not normally provided by the LEA. To foster extended relationships between parents and staff and other associated with the school in activities that support the school.
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Fundraising with the participation of children, parents, and staff of Burford School.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
During this year, we have brought the fundraising back to pre-covid levels, organising some brilliant money-raising events such as the winter ball and continuation of the annual scarecrow trail. A major portion of the money raised (£12.5k) was paid over to the school to support the provision of the IT suite, and this year a further £37k has been donated to the school to provide funds for a new playground play area, due to be install during the 22-23 academic year.
Fundraising events have gone well over the past year with majority of the money coming from fundraising events in the community and also from generous donations from local businesses. We held our third annual Scarecrow festival event during October HT, which raised another phenomenal total of around £4.5k through generous donations, plus some of our other normal fundraisers were able to continue, such as the Lottery, Happy School Bag clothing collection, Cake Sales, Uniform sales and Christmas cards.
Section E Financial review
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Brief statement of the
charity’s policy on reserves
Reserves should earn interest. Normally these are kept to a minimum as funds are passed to school when they are required. In 2022/2023, we made pledged donations of £12,500 towards the school’s IT provision, from our 2021/22 fund-raising efforts. Surplus funds brought forward from earlier years were paid over (£37k) to the school to fund new school play area equipment. Surplus funds raised in 2022/23 are carried forward to 2023/24, as a buffer for any shortfall in donations to ensure we meet our £12.5k per year target for IT provisions.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Toby Francis Signature(s) Rebecca Lewis Toby Francis Full name(s) Rebecca Lewis Position (eg Secretary, Chair, Chairman Treasurer etc) Date 27th November 2023
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FRIENDS OF BURFORD SCHOOL Charity commission registered number 1154863
INCOME & EXPENDITURE ACCOUNT For the year ended 31st January 2023
| OPERATING ACTIVITIES TO GENERATE FUND Events organised Bag2School Ball / Auction Bazaar Beer tasting BFL Burford Bolt Cake Sale Camping Carols and Music Evening refreshments Cheese & Wine Cinema Comedy night Donations Received Doughnuts Easter Hunt Golf Ice Cream Kids Discos Lottery Parents evenings - Gov, Summer concert & Prod'n Photo Shoot Quiz/Curry Road Safety Scarecrow Festival Sports Day Summer Concert Summer Fayre Sundry Theatre Uniform Sales Walkie Talkie Wine tasting Xmas Cards Xmas Fayre Xmas Party Other (Santa Sleigh, Oth donations, Easy2Name) Net income - Events ending 31/1/23 Net income - All Events INVESTMENT INCOME RECEIPTS Bank Interest CHARITABLE ACTIVITIES - PAYMENTS TO AND ON BEHALF OF THE SCHOOL School Equipment and Facilities MANAGEMENT AND ADMIN COSTS PTA membership PTA gifts - Teacher coffee/cake, Xmas chocs 20 Misc Purchases Stock Adjustments TOTAL INCOME / (EXPENDITURE) |
Income Spend Net Inc S 808.20 0.00 808.20 8,777.02 -8,858.92 -81.90 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 753.78 -15.71 738.07 2,414.20 -1,129.73 1,284.47 0.00 0.00 0.00 0.00 0.00 0.00 1,549.15 -97.34 1,451.81 0.00 0.00 0.00 7,660.50 7,660.50 390.40 -72.10 318.30 915.52 0.00 915.52 402.00 0.00 402.00 310.74 -27.30 283.44 2,403.63 -597.36 1,806.27 1,329.30 0.00 1,329.30 1,282.14 -488.05 794.09 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -104.07 -104.07 4,690.33 -78.27 4,612.06 1,525.21 -1,041.13 484.08 1,079.78 -413.66 666.12 746.66 -1,034.90 -288.24 0.00 -1,137.89 -1,137.89 2,204.00 -1,651.00 553.00 517.24 0.00 517.24 0.00 0.00 0.00 961.50 0.00 961.50 607.13 -718.68 -111.55 443.14 -187.85 255.29 344.65 0.00 344.65 2022/23 |
Income Spend Net Inc S 808.20 0.00 808.20 8,777.02 -8,858.92 -81.90 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 753.78 -15.71 738.07 2,414.20 -1,129.73 1,284.47 0.00 0.00 0.00 0.00 0.00 0.00 1,549.15 -97.34 1,451.81 0.00 0.00 0.00 7,660.50 7,660.50 390.40 -72.10 318.30 915.52 0.00 915.52 402.00 0.00 402.00 310.74 -27.30 283.44 2,403.63 -597.36 1,806.27 1,329.30 0.00 1,329.30 1,282.14 -488.05 794.09 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -104.07 -104.07 4,690.33 -78.27 4,612.06 1,525.21 -1,041.13 484.08 1,079.78 -413.66 666.12 746.66 -1,034.90 -288.24 0.00 -1,137.89 -1,137.89 2,204.00 -1,651.00 553.00 517.24 0.00 517.24 0.00 0.00 0.00 961.50 0.00 961.50 607.13 -718.68 -111.55 443.14 -187.85 255.29 344.65 0.00 344.65 2022/23 |
Income Spend Net Inc S 808.20 0.00 808.20 8,777.02 -8,858.92 -81.90 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 753.78 -15.71 738.07 2,414.20 -1,129.73 1,284.47 0.00 0.00 0.00 0.00 0.00 0.00 1,549.15 -97.34 1,451.81 0.00 0.00 0.00 7,660.50 7,660.50 390.40 -72.10 318.30 915.52 0.00 915.52 402.00 0.00 402.00 310.74 -27.30 283.44 2,403.63 -597.36 1,806.27 1,329.30 0.00 1,329.30 1,282.14 -488.05 794.09 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -104.07 -104.07 4,690.33 -78.27 4,612.06 1,525.21 -1,041.13 484.08 1,079.78 -413.66 666.12 746.66 -1,034.90 -288.24 0.00 -1,137.89 -1,137.89 2,204.00 -1,651.00 553.00 517.24 0.00 517.24 0.00 0.00 0.00 961.50 0.00 961.50 607.13 -718.68 -111.55 443.14 -187.85 255.29 344.65 0.00 344.65 2022/23 |
Income Spend Net Inc 1,741.50 0.00 1,741.50 7,453.61 -380.00 7,073.61 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 531.03 -531.03 0.00 641.24 -80.00 561.24 0.00 0.00 0.00 559.86 -82.62 477.24 0.00 0.00 0.00 895.38 -127.19 768.19 0.00 0.00 0.00 8,533.44 8,533.44 0.00 0.00 0.00 1,060.23 -657.69 402.54 0.00 0.00 0.00 0.00 0.00 0.00 1,747.28 -225.00 1,522.28 1,383.20 0.00 1,383.20 373.41 -221.35 152.06 0.00 0.00 0.00 2,939.82 -1,250.00 1,689.82 0.00 -64.66 -64.66 7,115.57 -434.72 6,680.85 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -528.00 -528.00 1,942.00 -1,417.50 524.50 550.64 0.00 550.64 0.00 0.00 0.00 5,861.41 -2,428.91 3,432.50 0.00 0.00 0.00 1,049.70 -575.00 474.70 0.00 0.00 0.00 2021/22 |
2022/23 vs 2020/21 (933.30) (7,155.51) 0.00 0.00 0.00 0.00 176.83 1,284.47 (477.24) 0.00 683.62 0.00 (872.94) 318.30 512.98 402.00 283.44 283.99 (53.90) 642.03 0.00 (1,689.82) (39.41) (2,068.79) 484.08 666.12 (288.24) (609.89) 28.50 (33.40) 0.00 (2,471.00) (111.55) (219.41) 344.65 0.00 (10,913.39) |
||
|---|---|---|---|---|---|---|---|
| 42,116.22 -17,653.96 24,462.26 |
44,379.32 -9,003.67 35,375.65 |
||||||
| 42,116.22 | -17,653.96 | 24,462.26 | 44,379.32 -9,003.67 35,375.65 |
(10,913.39) | |||
| Income Spend Net Inc 0.00 -49,115.35-49,115.35 2022/23 |
Income Spend Net Inc 0.00 -18,806.40-18,806.40 2021/22 |
||||||
| 0.00 -49,115.35 -49,115.35 -140.00 -140.00 0.00 0.00 0.00 |
0.00 -18,806.40 -18,806.40 -128.00 -128.00 -658.69 -658.69 -104.93 -104.93 -354.06 -354.06 |
||||||
| 0.00 -140.00 -140.00 |
-354.06 -891.62 -1,245.68 |
||||||
| 42,116.22 -66,909.31 -24,793.09 |
44,025.26 -28,701.69 15,323.57 |
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| BANK MOVEMENT y/e 31/01/2023 Balance b/f 01/02/2022 Add: 2022/23 net income from events Bank interest Less Stock Adjustments Misc spend e.g. Gifts, Equipment Donations to School Management and Admin costs Balance c/f 31/01/2023 |
£ 24,462.26 0.00 0.00 0.00 -49,115.35 -140.00 |
£ 35,305.32 24,462.26 -49,255.35 |
|---|---|---|
| 10,512.23 | ||
| Bank Reconciliation Per statement - 31.01.23 Uncleared cheques Per cashbook |
£ 10,512.23 0.00 10,512.23 |
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Friends of Burford School members of On accounts for the year Charity no ended 31[st] January 2023 (if any) 1154863 Set out on pages 1 to 2 (remember to include the page numbers of additional sheets)
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below *)
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
Signed: Margaret Harris
Date: 30/11/2023
Name: Margaret Harris
Relevant professional CGMA - Chartered Global Management Accountant qualification(s) or body (if any):
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March 2012
Address: 66 Marlow Bottom
Marlow
SL7 3NB
Section B Disclosure
Only complete if the examiner needs to highlight material problems.
Give here brief details of any items that the examiner wishes to disclose .
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IER
March 2012