## **Trustees' Annual Report for the period** 

Period start date Period end date 1st February 2022 31[st] January 2023 **From To** 

## Section A                        Reference and administration details 

**Charity name** Friends of Burford School **Other names charity is known by** (FOB) **Registered charity number (if any)** 1154863 **Charity's principal address** Burford School Marlow Bottom Marlow **Postcode SL7 3PQ** 

**Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||TobyFrancis|Treasurer||FOB committee|
||Rebecca Lewis|Chairman||FOB committee|
||Carrie Pitt|||FOB committee|
||Cheryl Nichols|||FOB committee|
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
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## **Names and addresses of advisers (Optional information)** 

**TAR** 

March **2012** 

1 

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**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

Constitution 

- (eg. trust deed, constitution) 

How the charity is constituted 

CIO 

- (eg. trust, association, company) 

Trustee selection methods 

Elected at AGM 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

To advance education of pupils at Burford School by providing facilities for education at the school which are not normally provided by the LEA. To foster extended relationships between parents and staff and other associated with the school in activities that support the school. 

**TAR** 

March **2012** 

2 Public 



Fundraising with the participation of children, parents, and staff of Burford School. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

**Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

**TAR** 

March **2012** 

3 Public 



## Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

During this year, we have brought the fundraising back to pre-covid levels, organising some brilliant money-raising events such as the winter ball and continuation of the annual scarecrow trail.  A major portion of the money raised (£12.5k) was paid over to the school to support the provision of the IT suite, and this year a further £37k has been donated to the school to provide funds for a new playground play area, due to be install during the 22-23 academic year. 

Fundraising events have gone well over the past year with majority of the money coming from fundraising events in the community and also from generous donations from local businesses. We held our third annual Scarecrow festival event during October HT, which raised another phenomenal total of around £4.5k through generous donations, plus some of our other normal fundraisers were able to continue, such as the Lottery, Happy School Bag clothing collection, Cake Sales, Uniform sales and Christmas cards. 

## **Section E                    Financial review** 

**TAR** 

March **2012** 

4 

Public 



## **Brief statement of the** 

## **charity’s policy on reserves** 

Reserves should earn interest.  Normally these are kept to a minimum as funds are passed to school when they are required.  In 2022/2023, we made pledged donations of £12,500 towards the school’s IT provision, from our 2021/22 fund-raising efforts.  Surplus funds brought forward from earlier years were paid over (£37k) to the school to fund new school play area equipment. Surplus funds raised in 2022/23 are carried forward to 2023/24, as a buffer for any shortfall in donations to ensure we meet our £12.5k per year target for IT provisions. 

**Details of any funds materially in deficit** 

None 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

Toby Francis **Signature(s)** Rebecca Lewis Toby Francis **Full name(s)** Rebecca Lewis **Position (eg Secretary, Chair,** Chairman Treasurer **etc) Date** 27th November 2023 

**TAR** 

March **2012** 

5 Public 



## **FRIENDS OF BURFORD SCHOOL Charity commission registered number 1154863** 

## **INCOME & EXPENDITURE ACCOUNT For the year ended 31st January 2023** 


|**OPERATING ACTIVITIES TO GENERATE FUND**<br>**Events organised**<br>Bag2School<br>Ball / Auction<br>Bazaar<br>Beer tasting<br>BFL<br>Burford Bolt<br>Cake Sale<br>Camping<br>Carols and Music Evening refreshments<br>Cheese & Wine<br>Cinema<br>Comedy night<br>Donations Received<br>Doughnuts<br>Easter Hunt<br>Golf<br>Ice Cream<br>Kids Discos<br>Lottery<br>Parents evenings - Gov, Summer concert & Prod'n<br>Photo Shoot<br>Quiz/Curry<br>Road Safety<br>Scarecrow Festival<br>Sports Day<br>Summer Concert<br>Summer Fayre<br>Sundry<br>Theatre<br>Uniform Sales<br>Walkie Talkie<br>Wine tasting<br>Xmas Cards<br>Xmas Fayre<br>Xmas Party<br>Other (Santa Sleigh, Oth donations, Easy2Name)<br>**Net income - Events ending 31/1/23**<br>**Net income - All Events**<br>**INVESTMENT INCOME RECEIPTS**<br>Bank Interest<br>CHARITABLE ACTIVITIES - PAYMENTS<br>TO AND ON BEHALF OF THE SCHOOL<br>School Equipment and Facilities<br>MANAGEMENT AND ADMIN COSTS<br>PTA membership<br>PTA gifts - Teacher coffee/cake, Xmas chocs 20<br>Misc Purchases<br>Stock Adjustments<br>TOTAL INCOME / (EXPENDITURE)|**Income**<br>**Spend**<br>**Net Inc**<br>**S**<br>808.20<br>0.00<br>808.20<br>8,777.02<br>-8,858.92<br>-81.90<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>753.78<br>-15.71<br>738.07<br>2,414.20<br>-1,129.73<br>1,284.47<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>1,549.15<br>-97.34<br>1,451.81<br>0.00<br>0.00<br>0.00<br>7,660.50<br>7,660.50<br>390.40<br>-72.10<br>318.30<br>915.52<br>0.00<br>915.52<br>402.00<br>0.00<br>402.00<br>310.74<br>-27.30<br>283.44<br>2,403.63<br>-597.36<br>1,806.27<br>1,329.30<br>0.00<br>1,329.30<br>1,282.14<br>-488.05<br>794.09<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>-104.07<br>-104.07<br>4,690.33<br>-78.27<br>4,612.06<br>1,525.21<br>-1,041.13<br>484.08<br>1,079.78<br>-413.66<br>666.12<br>746.66<br>-1,034.90<br>-288.24<br>0.00<br>-1,137.89<br>-1,137.89<br>2,204.00<br>-1,651.00<br>553.00<br>517.24<br>0.00<br>517.24<br>0.00<br>0.00<br>0.00<br>961.50<br>0.00<br>961.50<br>607.13<br>-718.68<br>-111.55<br>443.14<br>-187.85<br>255.29<br>344.65<br>0.00<br>344.65<br>**2022/23**|**Income**<br>**Spend**<br>**Net Inc**<br>**S**<br>808.20<br>0.00<br>808.20<br>8,777.02<br>-8,858.92<br>-81.90<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>753.78<br>-15.71<br>738.07<br>2,414.20<br>-1,129.73<br>1,284.47<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>1,549.15<br>-97.34<br>1,451.81<br>0.00<br>0.00<br>0.00<br>7,660.50<br>7,660.50<br>390.40<br>-72.10<br>318.30<br>915.52<br>0.00<br>915.52<br>402.00<br>0.00<br>402.00<br>310.74<br>-27.30<br>283.44<br>2,403.63<br>-597.36<br>1,806.27<br>1,329.30<br>0.00<br>1,329.30<br>1,282.14<br>-488.05<br>794.09<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>-104.07<br>-104.07<br>4,690.33<br>-78.27<br>4,612.06<br>1,525.21<br>-1,041.13<br>484.08<br>1,079.78<br>-413.66<br>666.12<br>746.66<br>-1,034.90<br>-288.24<br>0.00<br>-1,137.89<br>-1,137.89<br>2,204.00<br>-1,651.00<br>553.00<br>517.24<br>0.00<br>517.24<br>0.00<br>0.00<br>0.00<br>961.50<br>0.00<br>961.50<br>607.13<br>-718.68<br>-111.55<br>443.14<br>-187.85<br>255.29<br>344.65<br>0.00<br>344.65<br>**2022/23**|**Income**<br>**Spend**<br>**Net Inc**<br>**S**<br>808.20<br>0.00<br>808.20<br>8,777.02<br>-8,858.92<br>-81.90<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>753.78<br>-15.71<br>738.07<br>2,414.20<br>-1,129.73<br>1,284.47<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>1,549.15<br>-97.34<br>1,451.81<br>0.00<br>0.00<br>0.00<br>7,660.50<br>7,660.50<br>390.40<br>-72.10<br>318.30<br>915.52<br>0.00<br>915.52<br>402.00<br>0.00<br>402.00<br>310.74<br>-27.30<br>283.44<br>2,403.63<br>-597.36<br>1,806.27<br>1,329.30<br>0.00<br>1,329.30<br>1,282.14<br>-488.05<br>794.09<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>-104.07<br>-104.07<br>4,690.33<br>-78.27<br>4,612.06<br>1,525.21<br>-1,041.13<br>484.08<br>1,079.78<br>-413.66<br>666.12<br>746.66<br>-1,034.90<br>-288.24<br>0.00<br>-1,137.89<br>-1,137.89<br>2,204.00<br>-1,651.00<br>553.00<br>517.24<br>0.00<br>517.24<br>0.00<br>0.00<br>0.00<br>961.50<br>0.00<br>961.50<br>607.13<br>-718.68<br>-111.55<br>443.14<br>-187.85<br>255.29<br>344.65<br>0.00<br>344.65<br>**2022/23**||**Income**<br>**Spend**<br>**Net Inc**<br>1,741.50<br>0.00<br>1,741.50<br>7,453.61<br>-380.00<br>7,073.61<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>531.03<br>-531.03<br>0.00<br>641.24<br>-80.00<br>561.24<br>0.00<br>0.00<br>0.00<br>559.86<br>-82.62<br>477.24<br>0.00<br>0.00<br>0.00<br>895.38<br>-127.19<br>768.19<br>0.00<br>0.00<br>0.00<br>8,533.44<br>8,533.44<br>0.00<br>0.00<br>0.00<br>1,060.23<br>-657.69<br>402.54<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>1,747.28<br>-225.00<br>1,522.28<br>1,383.20<br>0.00<br>1,383.20<br>373.41<br>-221.35<br>152.06<br>0.00<br>0.00<br>0.00<br>2,939.82<br>-1,250.00<br>1,689.82<br>0.00<br>-64.66<br>-64.66<br>7,115.57<br>-434.72<br>6,680.85<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>-528.00<br>-528.00<br>1,942.00<br>-1,417.50<br>524.50<br>550.64<br>0.00<br>550.64<br>0.00<br>0.00<br>0.00<br>5,861.41<br>-2,428.91<br>3,432.50<br>0.00<br>0.00<br>0.00<br>1,049.70<br>-575.00<br>474.70 <br>0.00<br>0.00<br>0.00<br>**2021/22**||**2022/23**<br>**vs 2020/21**<br>(933.30)<br>(7,155.51)<br>0.00<br>0.00<br>0.00<br>0.00<br>176.83<br>1,284.47<br>(477.24)<br>0.00<br>683.62<br>0.00<br>(872.94)<br>318.30<br>512.98<br>402.00<br>283.44<br>283.99<br>(53.90)<br>642.03<br>0.00<br>(1,689.82)<br>(39.41)<br>(2,068.79)<br>484.08<br>666.12<br>(288.24)<br>(609.89)<br>28.50<br>(33.40)<br>0.00<br>(2,471.00)<br>(111.55)<br>(219.41)<br>344.65<br>0.00<br>(10,913.39)|
|---|---|---|---|---|---|---|---|
||42,116.22<br>-17,653.96<br>24,462.26||||44,379.32<br>-9,003.67<br>35,375.65|||
||42,116.22|-17,653.96|24,462.26||44,379.32<br>-9,003.67<br>35,375.65||(10,913.39)|
||**Income**<br>**Spend**<br>**Net Inc**<br>0.00<br>**-49,115.35**-49,115.35<br>**2022/23**||||**Income**<br>**Spend**<br>**Net Inc**<br>0.00<br>**-18,806.40**-18,806.40<br>**2021/22**|||
||0.00<br>-49,115.35 -49,115.35<br>-140.00<br>-140.00<br>0.00<br>0.00<br>0.00||||0.00<br>-18,806.40 -18,806.40<br>-128.00<br>-128.00<br>-658.69<br>-658.69<br>-104.93<br>-104.93<br>-354.06<br>-354.06|||
||0.00<br>-140.00<br>-140.00||||-354.06<br>-891.62<br>-1,245.68|||
||42,116.22<br>-66,909.31 -24,793.09||||44,025.26<br>-28,701.69<br>15,323.57|||



# Public 



|BANK MOVEMENT y/e 31/01/2023<br>Balance b/f 01/02/2022<br>Add:<br>2022/23 net income from events<br>Bank interest<br>Less<br>Stock Adjustments<br>Misc spend e.g. Gifts, Equipment<br>Donations to School<br>Management and Admin costs<br>Balance c/f 31/01/2023|£<br>24,462.26<br>0.00<br>0.00<br>0.00<br>-49,115.35<br>-140.00|£<br>35,305.32<br>24,462.26<br>-49,255.35|
|---|---|---|
|||10,512.23|
||||
|Bank Reconciliation<br>Per statement - 31.01.23<br>Uncleared cheques<br>Per cashbook||£<br>10,512.23<br>0.00<br>10,512.23|



# Public 




## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Friends of Burford School **members of On accounts for the year Charity no ended** 31[st] January 2023 **(if any)** 1154863 **Set out on pages** 1 to 2 (remember  to include the page numbers of additional sheets) 

**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: 

- examine the accounts under section 145 of the Charities Act, 

- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 

- to state whether particular matters have come to my attention. 

**Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

**Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *) 

1. which gives me reasonable cause to believe that in, any material respect, the requirements: 

   - to keep accounting records in accordance with section 130 of the Charities Act; and 

   - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 

   - have not been met; or 

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

- _Please delete the words in the brackets if they do not apply._ 

> **Signed:** Margaret Harris 

**Date:** 30/11/2023 

> **Name:** Margaret Harris 

> **Relevant professional** CGMA - Chartered Global Management Accountant **qualification(s) or body (if any):** 

1 

**IER** 

**March 2012** 



**Address:** 66 Marlow Bottom 

Marlow 

SL7 3NB 

## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight material problems. 

**Give here brief details of any items that the examiner wishes to disclose** . 

2 

**IER** 

**March 2012**