SHINFIELD PLAYERS THEATRE
TRUSTEES REPORT 2020 – 2021
Welcome to the 2021 annual general meeting for Shinfield Players Theatre. This time last year we held our meeting on zoom owing to the COVID-19 restrictions that were in place at that time. It is so pleasing that we are able to hold this year’s meeting in person and hope this is the sign of things to come where we can open up our theatre to performances.
It has certainly been a frustrating last 12 months. We have managed to perform a social distanced youth group show last October before the November Lockdown came into being. We also managed to perform this year’s youth group shows, albeit virtually. But we have not been able to produce any adult shows.
On a positive note, over the last year we have managed to meet up, via Zoom, with a number of murder mystery evenings, theatreokies, a quiz and play readings. I would like to thank everyone involved in organising these events that were very well received and popular.
We have also managed to keep the theatre in good shape and I would like to thank those who have made the effort in keeping the theatre running (and feeding the theatre cat)! I would like to thank my fellow trustees who continue to work hard with their usual enthusiasm and dedication during those difficult months.
Finally, I would like to look forward. We have show’s cast and all being well, they will go on stage in September and October. Pantomime read throughs start next week. And we have a full season mapped out ahead of us. There is a lot to be positive about. With your support and efforts, we will once again be performing shows on a regular basis and be able to meet up with our fellow theatre friends.
Accounts
Profit on 2020/21 shows was £1,892 (2019/20 £11,297). Most shows were cancelled due to COVID19 however we did manage to run the youth group shows, an online quiz night and numerous online murder mysteries.
All of the licenses for the years shows were postponed to this coming season and the accounts include all the licenses for 2021/22 season and licenses for Betty Blue Eyes and Inspector Drake for the 2022/23 season.
As expected, income is significantly down this year due to the lack of shows and events due to the COVID-19 lockdowns.
Membership:20 paid adutt members, and all youth group members paid in full
Hires: £150 from Gregory Film (production of a music video), £550 WBC election, rest were band hires
This year we had some significant expenditure which falls outside the normal expenses of the theatre. These are classified as ‘Special Items at the end of the expense section:
-
The additional cost of the refurbishment of the auditorium came to £2,550 which added onto last years expenditure of £7,961 totalled £10,511
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We received a grant from WBC of £20,000 which will be used for the next refurbishment project, the toilets in the foyer, of which £2,980 has been included in this financial report. The
rest will be included in the next financial year. Additional spending for this project will be funded from the building fund and is estimated to be approx..£20,000.
Normal expenses before the ‘Special Items’ at £16,075 were obviously lower than prior years due to the impact of COVID-19 however the theatre still needed to be maintained throughout the close down period.
Major expenses were:
Building Maintenance: £2,853 (2019/20 £5,159). This includes £468 for air conditioning maintenance, £118 for fire extinguisher service, £350 for a new water boiler and £1,136 on skips for cleaning out the theatre during the COVID-19 close.
Electricity: £3,608 (£4,224), Insurance: £3,494 (£3,318),
Donations: £565 (£755) - £413 paid to last year’s (2019/20) charity of the year, RNIB and £152 in bar stock given to the reading foodbank .
The deficit for the year before the special items was £8,761 down on last year’s surplus of £1,903 and the surplus after the special items is £5,709 (after the £20,000 grant). It is proposed that we transfer £6,970 from the building fund leaving £6,258 in the General funds after net transfers from the charity fund of £405.
Balance Sheet:
Assets less liabilities at 31[st ] July were £87,372 (£81,663) - £5,402 (£6,258) in the General Fund and £81,970 in the Building Fund which is all in the current account and none on deposit due to lack of interest at this time. There is no charity fund to be paid this year.
Assets includes £2,744 prepayments on future shows which is mostly license fees but includes expenses on shows postponed because of covid-19.
Creditors still include a £2,200 provision for solicitor’s fees for the new lease that Jon made five years ago in anticipation of the lease being signed shortly. The lease still hasn’t been signed and the fees still haven’t been paid.
Membership fees will remain the same for 2021/22 as will ticket prices and bar prices.
SHINFIELD PLAYERS THEATRE INCOME AND EXPENDITURE ACCOUNT YEAR TO 31st JULY 2021
| YEAR TO 31st JULY 2021 | ||
|---|---|---|
| INCOME Proft on Shows Bar Profts Front of House Membership subscriptions Fund raising Theatre Hire Donations Interest Wardrobe and Prop Hire Gift Aid Recoveries Charity receipts EXPENDITURE Publicity and advertising Building maintenance Stage and Lighting Electricity Waste collection Rates and water charges Insurances Licences NODA subscription and expenses Youth Group expenses Stationery and postage Ink Software Telephone and communications Cleaning/Consumables Furniture and equipment Training Donations and Flowers Costume and Props Stock Security Worldpay Fees Rehearsal Refreshments Grand Draw Sundry SURPLUS (DEFICIT) BEFORE SPECIAL ITEMS Special items Toilet Grant Auditorium refurbishment Toilet Refurbishment Foyer refurbishment New Fence Surveyor SURPLUS (DEFICIT) for the year General Fund B/F 1st August Transfer from (to) Building Fund Transfer from (to) Charity Fund General Fund C/F 31st July |
2020/21 2019/20 £ £ 1,891.68 11,297.87 293.99 2,895.62 (307.33) 1,355.63 3,360.00 4,937.50 823.00 0.00 858.76 802.00 212.63 5,322.33 124.92 697.79 50.00 120.00 0.00 365.13 7.41 405.21 7,315.05 28,199.08 512.40 765.20 2,853.30 5,158.51 199.72 2,632.21 3,608.52 4,224.35 1,744.95 1,812.59 609.11 978.03 3,494.24 3,318.11 180.00 255.00 137.00 200.00 31.58 708.00 0.00 48.48 0.00 368.62 0.00 243.25 1,157.93 916.60 134.49 471.05 536.08 2,764.78 0.00 0.00 564.77 754.87 60.00 73.28 0.00 457.49 19.14 98.58 0.00 0.00 0.00 0.00 232.62 47.20 16,075.85 26,296.20 (8,760.79) 1,902.88 20,000.00 2,550.18 7,961.30 2,980.00 0.00 0.00 2,162.19 0.00 6,412.80 0.00 2,700.00 5,530.18 19,236.29 5,709.03 (17,333.41) 6,257.62 8,408.28 (6,970.00) 15,000.00 405.21 182.75 5,401.86 6,257.62 |
2019/20 £ 11,297.87 2,895.62 1,355.63 4,937.50 0.00 802.00 5,322.33 697.79 120.00 365.13 405.21 |
| (17,333.41) 8,408.28 15,000.00 182.75 |
||
| 6,257.62 |
SHINFIELD PLAYERS THEATRE BALANCE SHEET AT 31st JULY 2021
| ASSETS Cash at Bank-Current Account Cash at Bank-Deposit Account Time Deposit 16/11/20 (1.05%) Time Deposit 12/02/21 (1.05%) Bar Float Bar Stock Front of House Float Box Ofce Float Debtors Payments made for next season Insurance prepayment Accrued Interest Filmbank Deposit LIABILITIES Creditors REPRESENTED BY General Fund Charity Fund Building Fund |
2021 1,473.30 82,500.00 0.00 0.00 336.50 645.06 50.00 60.00 0.00 2,744.28 2,177.37 0.00 150.00 -2,764.65 87,371.86 5,401.86 0.00 81,970.00 87,371.86 |
2020 6,872.24 40,000.00 20,000.00 10,000.00 310.00 996.24 50.00 60.00 73.28 3,481.09 2,246.00 198.61 150.00 (2,774.63) |
|---|---|---|
| 81,662.83 | ||
| 6,257.62 405.21 75,000.00 |
||
| 81,662.83 |
SHINFIELD PLAYERS THEATRE
SHOW INCOME and EXPENSE 2020/21
| Ticket Sales Show Levy Programme Sales Show specifc fund raising Total Receipts Expenses Ticketsource fees STRIPE fees Licence fees Performing rights Pianist Other musician costs Hire of equipment Set costs Costume expenses Props Postage, stationery and photos Programmes Scripts and scores (net) Publicity, Posters and fyers Sundry Expenses Videos Total Expenses Proft on show |
Blood Bros murder quiz Alice Blue TOTAL Girls Like mystery night n Wonderlan Stockings That 1,236.00 745.06 709.87 202.00 647.21 3,540.14 0.00 0.00 0.00 |
|---|---|
| 1,236.00 745.06 709.87 202.00 647.21 3,540.14 38.29 66.92 16.81 51.01 173.03 55.86 4.08 1.56 0.34 1.32 63.16 327.00 132.00 432.00 891.00 0.00 0.00 0.00 0.00 0.00 0.00 15.20 15.20 0.00 0.00 224.50 129.87 151.70 506.07 . 0.00 0.00 0.00 |
|
| 607.36 42.37 68.48 279.02 651.23 1,648.46 |
|
| 628.64 702.69 641.39 (77.02) (4.02) 1,891.68 |
Transfer to Charity Account
Profit on shows
1,891.68
SHINFIELD PLAYERS THEATRE BAR ACCOUNT
| Bar receipts Closing Cash in Hand 31/7/2021 Opening Cash in Hand 1/8/20 Bar Creditors 31/7/21 Bar Creditors 1/8/20 Bar Purchases Opening Stock 01/08/20 Closing Stock 31/07/21 BAR PROFIT |
07/31/2021 245.90 336.50 310.00 26.50 151.65 211.63 59.98 332.38 -312.79 996.24 645.06 351.18 38.39 293.99 |
07/31/2021 245.90 336.50 310.00 26.50 151.65 211.63 59.98 332.38 -312.79 996.24 645.06 351.18 38.39 293.99 |
07/31/2020 5,196.42 310 310 0.00 211.63 196.48 -15.15 5,181.27 2,621.95 659.94 996.24 -336.30 2,285.65 2,895.62 |
07/31/2020 5,196.42 310 310 0.00 211.63 196.48 -15.15 5,181.27 2,621.95 659.94 996.24 -336.30 2,285.65 2,895.62 |
07/31/2020 5,196.42 310 310 0.00 211.63 196.48 -15.15 5,181.27 2,621.95 659.94 996.24 -336.30 2,285.65 2,895.62 |
|---|---|---|---|---|---|
| 2,895.62 |
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