## **SHINFIELD PLAYERS THEATRE** ## **TRUSTEES REPORT 2020 – 2021** Welcome to the 2021 annual general meeting for Shinfield Players Theatre. This time last year we held our meeting on zoom owing to the COVID-19 restrictions that were in place at that time. It is so pleasing that we are able to hold this year’s meeting in person and hope this is the sign of things to come where we can open up our theatre to performances. It has certainly been a frustrating last 12 months. We have managed to perform a social distanced youth group show last October before the November Lockdown came into being. We also managed to perform this year’s youth group shows, albeit virtually. But we have not been able to produce any adult shows. On a positive note, over the last year we have managed to meet up, via Zoom, with a number of murder mystery evenings, theatreokies, a quiz and play readings. I would like to thank everyone involved in organising these events that were very well received and popular. We have also managed to keep the theatre in good shape and I would like to thank those who have made the effort in keeping the theatre running (and feeding the theatre cat)! I would like to thank my fellow trustees who continue to work hard with their usual enthusiasm and dedication during those difficult months. Finally, I would like to look forward. We have show’s cast and all being well, they will go on stage in September and October. Pantomime read throughs start next week. And we have a full season mapped out ahead of us. There is a lot to be positive about. With your support and efforts, we will once again be performing shows on a regular basis and be able to meet up with our fellow theatre friends. ## **Accounts** Profit on 2020/21 shows was £1,892 (2019/20 £11,297). Most shows were cancelled due to COVID19 however we did manage to run the youth group shows, an online quiz night and numerous online murder mysteries. All of the licenses for the years shows were postponed to this coming season and the accounts include all the licenses for 2021/22 season and licenses for Betty Blue Eyes and Inspector Drake for the 2022/23 season. As expected, income is significantly down this year due to the lack of shows and events due to the COVID-19 lockdowns. Membership:20 paid adutt members, and all youth group members paid in full Hires: £150 from Gregory Film (production of a music video), £550 WBC election, rest were band hires This year we had some significant expenditure which falls outside the normal expenses of the theatre. These are classified as ‘Special Items at the end of the expense section: 1. The additional cost of the refurbishment of the auditorium came to £2,550 which added onto last years expenditure of £7,961 totalled £10,511 2. We received a grant from WBC of £20,000 which will be used for the next refurbishment project, the toilets in the foyer, of which £2,980 has been included in this financial report. The rest will be included in the next financial year. Additional spending for this project will be funded from the building fund and is estimated to be approx..£20,000. Normal expenses before the ‘Special Items’ at £16,075 were obviously lower than prior years due to the impact of COVID-19 however the theatre still needed to be maintained throughout the close down period. Major expenses were: Building Maintenance: £2,853 (2019/20 £5,159). This includes £468 for air conditioning maintenance, £118 for fire extinguisher service, £350 for a new water boiler and £1,136 on skips for cleaning out the theatre during the COVID-19 close. Electricity: £3,608 (£4,224), Insurance: £3,494 (£3,318), Donations: £565 (£755) - £413 paid to last year’s (2019/20) charity of the year, RNIB and £152 in bar stock given to the reading foodbank **.** The deficit for the year before the special items was £8,761 down on last year’s surplus of £1,903 and the surplus after the special items is £5,709 (after the £20,000 grant). It is proposed that we transfer £6,970 from the building fund leaving £6,258 in the General funds after net transfers from the charity fund of £405. ## Balance Sheet: Assets less liabilities at 31[st ] July were £87,372 (£81,663) - £5,402 (£6,258) in the General Fund and £81,970 in the Building Fund which is all in the current account and none on deposit due to lack of interest at this time. There is no charity fund to be paid this year. Assets includes £2,744 prepayments on future shows which is mostly license fees but includes expenses on shows postponed because of covid-19. Creditors still include a £2,200 provision for solicitor’s fees for the new lease that Jon made five years ago in anticipation of the lease being signed shortly. The lease still hasn’t been signed and the fees still haven’t been paid. Membership fees will remain the same for 2021/22 as will ticket prices and bar prices. ## **SHINFIELD PLAYERS THEATRE INCOME AND EXPENDITURE ACCOUNT YEAR TO 31st JULY 2021** |**YEAR TO 31st JULY 2021**||| |---|---|---| |**INCOME**
Proft on Shows
Bar Profts
Front of House
Membership subscriptions
Fund raising
Theatre Hire
Donations
Interest
Wardrobe and Prop Hire
Gift Aid Recoveries
Charity receipts
**EXPENDITURE**
Publicity and advertising
Building maintenance
Stage and Lighting
Electricity
Waste collection
Rates and water charges
Insurances
Licences
NODA subscription and expenses
Youth Group expenses
Stationery and postage
Ink
Software
Telephone and communications
Cleaning/Consumables
Furniture and equipment
Training
Donations and Flowers
Costume and Props Stock
Security
Worldpay Fees
Rehearsal Refreshments
Grand Draw
Sundry
SURPLUS (DEFICIT) BEFORE SPECIAL ITEMS
**Special items**
Toilet Grant
Auditorium refurbishment
Toilet Refurbishment
Foyer refurbishment
New Fence
Surveyor
**SURPLUS (DEFICIT) for the year**
General Fund B/F 1st August
Transfer from (to) Building Fund
Transfer from (to) Charity Fund
General Fund C/F 31st July|**2020/21**
**2019/20**
£
£
1,891.68
11,297.87
293.99
2,895.62
(307.33)
1,355.63
3,360.00
4,937.50
823.00
0.00
858.76
802.00
212.63
5,322.33
124.92
697.79
50.00
120.00
0.00
365.13
7.41
405.21
7,315.05
28,199.08
512.40
765.20
2,853.30
5,158.51
199.72
2,632.21
3,608.52
4,224.35
1,744.95
1,812.59
609.11
978.03
3,494.24
3,318.11
180.00
255.00
137.00
200.00
31.58
708.00
0.00
48.48
0.00
368.62
0.00
243.25
1,157.93
916.60
134.49
471.05
536.08
2,764.78
0.00
0.00
564.77
754.87
60.00
73.28
0.00
457.49
19.14
98.58
0.00
0.00
0.00
0.00
232.62
47.20
16,075.85
26,296.20
(8,760.79)
1,902.88
20,000.00
2,550.18
7,961.30
2,980.00
0.00
0.00
2,162.19
0.00
6,412.80
0.00
2,700.00
5,530.18
19,236.29
5,709.03
(17,333.41)
6,257.62
8,408.28
(6,970.00)
15,000.00
405.21
182.75
5,401.86
6,257.62|**2019/20**
£
11,297.87
2,895.62
1,355.63
4,937.50
0.00
802.00
5,322.33
697.79
120.00
365.13
405.21| |||| |||(17,333.41)
8,408.28
15,000.00
182.75| |||6,257.62| ## **SHINFIELD PLAYERS THEATRE BALANCE SHEET AT 31st JULY 2021** |**ASSETS**
Cash at Bank-Current Account
Cash at Bank-Deposit Account
Time Deposit 16/11/20 (1.05%)
Time Deposit 12/02/21 (1.05%)
Bar Float
Bar Stock
Front of House Float
Box Ofce Float
Debtors
Payments made for next season
Insurance prepayment
Accrued Interest
Filmbank Deposit
**LIABILITIES**
Creditors
**REPRESENTED BY**
General Fund
Charity Fund
Building Fund|**2021**
1,473.30
82,500.00
0.00
0.00
336.50
645.06
50.00
60.00
0.00
2,744.28
2,177.37
0.00
150.00
-2,764.65
87,371.86
5,401.86
0.00
81,970.00
87,371.86|**2020**
6,872.24
40,000.00
20,000.00
10,000.00
310.00
996.24
50.00
60.00
73.28
3,481.09
2,246.00
198.61
150.00
(2,774.63)| |---|---|---| |||81,662.83| |||6,257.62
405.21
75,000.00| |||81,662.83| ## **SHINFIELD PLAYERS THEATRE** ## **SHOW INCOME and EXPENSE 2020/21** |Ticket Sales
Show Levy
Programme Sales
Show specifc fund raising
**Total Receipts**
**Expenses**
Ticketsource fees
STRIPE fees
Licence fees
Performing rights
Pianist
Other musician costs
Hire of equipment
Set costs
Costume expenses
Props
Postage, stationery and photos
Programmes
Scripts and scores (net)
Publicity, Posters and fyers
Sundry Expenses
Videos
**Total Expenses**
**Proft on show**|**Blood Bros**
**murder**
**quiz**
**Alice**
**Blue**
**TOTAL**
**Girls Like**
**mystery**
**night**
**n Wonderlan Stockings**
**That**
1,236.00
745.06
709.87
202.00
647.21
3,540.14
0.00
0.00
0.00| |---|---| ||1,236.00
745.06
709.87
202.00
647.21
3,540.14
38.29
66.92
16.81
51.01
173.03
55.86
4.08
1.56
0.34
1.32
63.16
327.00
132.00
432.00
891.00
0.00
0.00
0.00
0.00
0.00
0.00
15.20
15.20
0.00
0.00
224.50
129.87
151.70
506.07
.
0.00
0.00
0.00| ||607.36
42.37
68.48
279.02
651.23
1,648.46| ||628.64
702.69
641.39
(77.02)
(4.02)
1,891.68| Transfer to Charity Account **Profit on shows** 1,891.68 ## **SHINFIELD PLAYERS THEATRE BAR ACCOUNT** |Bar receipts
Closing Cash in Hand 31/7/2021
Opening Cash in Hand 1/8/20
Bar Creditors 31/7/21
Bar Creditors 1/8/20
Bar Purchases
Opening Stock 01/08/20
Closing Stock 31/07/21
BAR PROFIT|**07/31/2021**
245.90
336.50
310.00
26.50
151.65
211.63
59.98
332.38
-312.79
996.24
645.06
351.18
38.39
293.99|**07/31/2021**
245.90
336.50
310.00
26.50
151.65
211.63
59.98
332.38
-312.79
996.24
645.06
351.18
38.39
293.99|**07/31/2020**
5,196.42
310
310
0.00
211.63
196.48
-15.15
5,181.27
2,621.95
659.94
996.24
-336.30
2,285.65
2,895.62|**07/31/2020**
5,196.42
310
310
0.00
211.63
196.48
-15.15
5,181.27
2,621.95
659.94
996.24
-336.30
2,285.65
2,895.62|**07/31/2020**
5,196.42
310
310
0.00
211.63
196.48
-15.15
5,181.27
2,621.95
659.94
996.24
-336.30
2,285.65
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