2025-04-05-accounts - Little Chalfont Community Library

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Trustees’ Annual Report for the period

From April 2024 Period start date To March 2025 Period end date

Charity name: Little Chalfont Community Library

Charity registration number: 1154802

Objectives and Activities

	SORP reference
Summary of the purposes of	Para 1.17	To advance the education of the Public
the charity as set out in its		by the provision of a Lending Library
governing document		Service for the benefit of the local
		residents.
Summary of the main activities in relation to those	Para 1.17 and 1.19	Book lending, jigsaw lending, printing and photocopying, Public PC access,
purposes for the public		film nights, scrabble club, duplo club,
benefit, in particular, the		Knit & Knatter, Book clubs
activities, projects or
services identified in the
accounts.
Statement confirming	Para 1.18	Confirmed.
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Additional information (optional)
You may choose to include further statements where relevant about:
	SORP reference
		The Library is funded by a combination
	Para 1.38	of Grants, donations and fund raising
Policy on grant making		activities. Grants are requested from
		Buckinghamshire Council and Little
		Chalfont Parish Council. Further Grants
		are requested from various bodies.
		The Library does not itself provide
		Grants.
		N/A
	Para 1.38
Policy on social investment
including program related
investment
		The Library is run by Volunteers,
	Para 1.38	without whom the Library would not be
Contribution made by		able to function. The majority of the
volunteers		Trustees are also Volunteers and the
		Library shifts are all filled by Volunteers.

Additional information (optional) You may choose to include further statements where relevant about:

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	For a local population of 6,500 the Library has an annual footfall approaching 20,000. The Library provides a ‘Warm Space’ and encourages reading. 54% of the books loaned are taken out by children and new books are bought every month for the children’s section, fiction, non-fiction and large print books. The Library also runs a weekly Community Café for those who are lonely, new to the area or who would just like tea/coffee, cake and a chat. A lovely Library which is much loved by the local Community.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The Library achievement can be measured by its footfall. Post Covid footfall figures have increased year on year and annual footfall for 2025 again saw an increase in footfall.
Performance of fundraising activities against objectives set	Para 1.41	Fundraising is required to ensure income is greater than expenditure. Old or unwanted books are sold through a third party, other books are sold in the Library, we have book sales, jigsaw sales and various other sales to raise money as well as the annual Library Quiz night.
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Library is in a strong position with Reserves of £50,000 and other monies of just over £50,000. Annual expenditure is approximately £20,000 per annum.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Library has a Reserves Policy and Reserves of £50,000. If the Library was forced to close £40,000 of the Reserves would allow a two year closedown period. A further £10,000 Reserve is held for any unforeseen major expenditure (roof replacement, legislation requiring electrical replacement etc)
Amount of reserves held	Para 1.22	£50,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Grant – Buckinghamshire Council Grant – Little Chalfont Parish Council Fundraising (book & jigsaw sales, Annual Quiz night, various groups such as Knit & Knatter, Scrabble club, duplo club and Film nights) Other Grants as applied for by the Library Trustees Donations Book sales Library charges (printing, photocopying etc.)
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Principal risk is removal of funding from Buckinghamshire Council or Little Chalfont Parish Council. The Grant Agreement with Buckinghamshire Council is fixed until 31 March 2027 whereas the Parish Council grant is determined annually.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO (1154802)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees can only be appointed by the Chairman and Secretary of the Library. Interviews are held with prospective Trustees prior to nomination. If nominated the prospective Trustees are proposed to the Trustees who vote accordingly.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	All Trustees are provided with the Volunteers Induction Pack which provides an overview of the Library activities. Further induction is determined by any particular speciality they may have (finance, equipment/electrical knowledge etc).
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Library is a stand-alone entity and is governed by Trustees (Chairman, Secretary, Treasurer and other Trustees). The Trustees are responsible for income and expenditure, projects and liaison with various bodies. The Library is managed on a day by day basis by a three person management team who organise rotas, displays etc and can purchase items up to £100 in value without requiring Trustee approval. No staff are employed.
Relationship with any related parties	Para 1.51	N/A
Other

Reference and Administrative details

Charity name	Little Chalfont Community Library
Other name the charity uses
Registered charity number	1154802

Charity’s principal address	Little Chalfont Community Library Cokes Lane Little Chalfont HP7 9QA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Alan Graham Yellowley	Chairman		Alan Graham Yellowley
Jon Fantes	Secretary		Jon Fantes
Julia Hughes- Morgan	Treasurer
Rowland Buck
Rohan Dale
Michael Richardson
David Wolstenholme
Geraldine Newman	LibraryManager	19.12.24 to 5.4.25
Gill Hudgell	LibraryManager	19.12.24 to 5.4.25
WendyYellowley	LibraryManager	19.12.24 to 5.4.25

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) A G YELLOWLEY Full name(s) Alan Graham Yellowley Position (eg Secretary, Chairman Chair, etc) Date 13th January 2026

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl Momrn of Little Chalfont Communty Library On accounts for the year ended 5 April 2025 Charlty no (if any) 1154802 Set out on pages One mhAr tn 5npJiJdA th* Dat nLMrthrs of additional sh•e I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of roport of the accounts in accordance with the requirements of the Charities Act 2011 {'the Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applKth Directions Ven by the Charty Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gNes me cause to believe that in, any material respecL accounting records were not kept in accordance with section 130 of the Act or Independent examiner's statement I have no conc8ms and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understandmw of the accounts to be reached. ' Ple&88 delete the words in the br8ckets rf they do not apply. Slgned: Dats: Name: H R Thomas Relevant professional qualification($) or body Irf any): ACA (Retired) Address: Tamlan House Loudhams Wood Lane Chaffont St Giles Bucks HP8 4AR IER OCtor 2018

Section B Disclosure Only complete rf the examiner rdS to highlight matters of concem (see CC32, Independent exarnination of charity accounts: directions and guidance for examiners). Gave here brief detsils of any items that the examiner wlshes to disclose. IER Octobar 2018

Receipts and payments accounts CC16a For th• lod To Hw.25 Section A Receipts arid payineiits Unrmtricted fund• Endo¥vment nd• Ral¢l•d lund• Tot¥1 fund• AI RK•lpts £2,652.00 £1.285. £10.100.00 £5,gJO.OQ £2.941.48 Q.520. £1,305.CQ £3.290.07 £5,998.69 10,1 Lts¥ry HW• Tr Sub ft¥YGn)JS MK¥Th trARJ ¥172 38m2 AJ Pm•nI• 471• IT¢))w Subts 21014 •Mt n nv••trn•nt purclwm, t•lM•) Subts 22J•• 22JG• 21014 Net OfrnCdp[p• A8 Tr•n•f•rn b•lwn lun Al C••h lund• l••t YMI •nd 13213 13313 103M1 117m4 117m4 103.181 Section B Statement of assets and liabilities at the end of the period Unr••tsl¢i•d R••trIC fund• Endry4Thnt fund• fund• 81 Ca•h fvnd• 37 117.1

Unr••trkt•d fund• futh Details Details Oetsils B4 Au•ts r•t•lrwd for th• Detsi18 B6 Ll•blllll•• Signaiur• JJt&'A IIQ6rfE&_