## **Trustees’ Annual Report for the period** **From April 2024 Period start date To March 2025 Period end date** ## **Charity name: Little Chalfont Community Library** ## **Charity registration number: 1154802** ## **Objectives and Activities** ||SORP reference||| |---|---|---|---| |Summary of the purposes of|Para 1.17||**To advance the education of the Public**| |the charity as set out in its|||**by the provision of a Lending Library**| |governing document|||**Service for the benefit of the local**| ||||**residents.**| |Summary of the main
activities in relation to those|Para 1.17 and
1.19||**Book lending, jigsaw lending, printing**
**and photocopying, Public PC access,**| |purposes for the public|||**film nights, scrabble club, duplo club,**| |benefit, in particular, the|||**Knit & Knatter, Book clubs**| |activities, projects or|||| |services identified in the|||| |accounts.|||| |Statement confirming|Para 1.18||**Confirmed.**| |whether the trustees have|||| |had regard to the guidance|||| |issued by the Charity|||| |Commission on public|||| |benefit|||| |**Additional information (optional)**|||| |You may choose to include further statements where relevant about:|||| ||SORP reference||| ||||**The Library is funded by a combination**| ||Para 1.38||**of Grants, donations and fund raising**| |Policy on grant making|||**activities. Grants are requested from**| ||||**Buckinghamshire Council and Little**| ||||**Chalfont Parish Council. Further Grants**| ||||**are requested from various bodies.**| ||||**The Library does not itself provide**| ||||**Grants.**| ||||**N/A**| ||Para 1.38||| |Policy on social investment|||| |including program related|||| |investment|||| ||||**The Library is run by Volunteers,**| ||Para 1.38||**without whom the Library would not be**| |Contribution made by|||**able to function. The majority of the**| |volunteers|||**Trustees are also Volunteers and the**| ||||**Library shifts are all filled by Volunteers.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**For a local population of 6,500 the**
**Library has an annual footfall**
**approaching 20,000. The Library**
**provides a ‘Warm Space’ and**
**encourages reading.**
**54% of the books loaned are taken out**
**by children and new books are bought**
**every month for the children’s section,**
**fiction, non-fiction and large print**
**books.**
**The Library also runs a weekly**
**Community Café for those who are**
**lonely, new to the area or who would**
**just like tea/coffee, cake and a chat.**
**A lovely Library which is much loved by**
**the local Community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**The Library achievement can be**
**measured by its footfall. Post Covid**
**footfall figures have increased year on**
**year and annual footfall for 2025 again**
**saw an increase in footfall.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising is required to ensure**
**income is greater than expenditure. Old**
**or unwanted books are sold through a**
**third party, other books are sold in the**
**Library, we have book sales, jigsaw**
**sales and various other sales to raise**
**money as well as the annual Library**
**Quiz night.**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Library is in a strong position with**
**Reserves of £50,000 and other monies**
**of just over £50,000. Annual expenditure**
**is approximately £20,000 per annum.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Library has a Reserves Policy and**
**Reserves of £50,000. If the Library was**
**forced to close £40,000 of the Reserves**
**would allow a two year closedown**
**period. A further £10,000 Reserve is held**
**for any unforeseen major expenditure**
**(roof replacement, legislation requiring**
**electrical replacement etc)**| |Amount of reserves held|Para 1.22|**£50,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Grant – Buckinghamshire Council**
**Grant – Little Chalfont Parish Council**
**Fundraising (book & jigsaw sales,**
**Annual Quiz night, various groups such**
**as Knit & Knatter, Scrabble club, duplo**
**club and Film nights)**
**Other Grants as applied for by the**
**Library Trustees**
**Donations**
**Book sales**
**Library charges (printing, photocopying**
**etc.)**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**Principal risk is removal of funding from**
**Buckinghamshire Council or Little**
**Chalfont Parish Council. The Grant**
**Agreement with Buckinghamshire**
**Council is fixed until 31 March 2027**
**whereas the Parish Council grant is**
**determined annually.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO (1154802)**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees can only be appointed by the**
**Chairman and Secretary of the Library.**
**Interviews are held with prospective**
**Trustees prior to nomination. If**
**nominated the prospective Trustees are**
**proposed to the Trustees who vote**
**accordingly.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**All Trustees are provided with the**
**Volunteers Induction Pack which**
**provides an overview of the Library**
**activities. Further induction is**
**determined by any particular speciality**
**they may have (finance,**
**equipment/electrical knowledge etc).**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Library is a stand-alone entity and is**
**governed by Trustees (Chairman,**
**Secretary, Treasurer and other**
**Trustees).**
**The Trustees are responsible for income**
**and expenditure, projects and liaison**
**with various bodies.**
**The Library is managed on a day by day**
**basis by a three person management**
**team who organise rotas, displays etc**
**and can purchase items up to £100 in**
**value without requiring Trustee**
**approval.**
**No staff are employed.**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||| ## **Reference and Administrative details** |Charity name|Little Chalfont Community Library| |---|---| |Other name the charity uses|| |Registered charity number|1154802| |Charity’s principal address|Little Chalfont Community Library
Cokes Lane
Little Chalfont
HP7 9QA| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Alan Graham
Yellowley|Chairman||Alan Graham Yellowley| ||Jon Fantes|Secretary||Jon Fantes| ||Julia Hughes-
Morgan|Treasurer||| ||Rowland Buck|||| ||Rohan Dale|||| ||Michael
Richardson|||| ||David
Wolstenholme|||| ||Geraldine Newman|LibraryManager|19.12.24 to 5.4.25|| ||Gill Hudgell|LibraryManager|19.12.24 to 5.4.25|| ||WendyYellowley|LibraryManager|19.12.24 to 5.4.25|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** A G YELLOWLEY **Full name(s)** Alan Graham Yellowley **Position (eg Secretary,** Chairman **Chair, etc) Date** 13th January 2026 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl Mom￿rn of Little Chalfont Communty Library On accounts for the year ended 5 April 2025 Charlty no (if any) 1154802 Set out on pages One mhAr tn 5npJiJdA th* Dat￿ nLMrthrs of additional sh•e I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of roport of the accounts in accordance with the requirements of the Charities Act 2011 {'the Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applKth Directions ￿Ven by the Charty Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gNes me cause to believe that in, any material respecL accounting records were not kept in accordance with section 130 of the Act or Independent examiner's statement I have no conc8ms and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understandmw of the accounts to be reached. ' Ple&88 delete the words in the br8ckets rf they do not apply. Slgned: Dats: Name: H R Thomas Relevant professional qualification($) or body Irf any): ACA (Retired) Address: Tamlan House Loudhams Wood Lane Chaffont St Giles Bucks HP8 4AR IER OCto￿r 2018 Section B Disclosure Only complete rf the examiner r￿dS to highlight matters of concem (see CC32, Independent exarnination of charity accounts: directions and guidance for examiners). Gave here brief detsils of any items that the examiner wlshes to disclose. IER Octobar 2018 Receipts and payments accounts CC16a For th• ￿lod To Hw.25 Section A Receipts arid payineiits Unrmtricted fund• Endo¥vment nd• Ra￿l¢l•d lund• Tot¥1 fund• AI RK•lpts £2,652.00 £1.285. £10.100.00 £5,gJO.OQ £2.941.48 Q.520. £1,305.CQ £3.290.07 £5,998.69 10,1 Lts¥ry HW• T￿r Sub ft¥*YGn)JS MK¥Th trARJ ¥172 38m2 AJ P￿m•nI• 471• IT¢))w Subts 21014 •Mt *n nv••trn•nt purclwm, t•lM•) Subts 22J•• 22JG• 21014 Net OfrnCdp￿[p•￿￿￿ A8 Tr•n•f•rn b•lwn lun Al C••h lund• l••t YMI •nd 13213 13313 103M1 117m4 117m4 103.181 Section B Statement of assets and liabilities at the end of the period Unr••tsl¢i•d R••trIC￿ fund• Endry4Thnt fund• fund• 81 Ca•h fvnd• 37 117.1 Unr••trkt•d fund• futh Details Details Oetsils B4 Au•ts r•t•lrwd for th• Detsi18 B6 Ll•blllll•• Signaiur• JJt&'A IIQ6rfE&_ CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl Mom￿rn of Little Chalfont Communty Library On accounts for the year ended 5 April 2025 Charlty no (if any) 1154802 Set out on pages One mhAr tn 5npJiJdA th* Dat￿ nLMrthrs of additional sh•e I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of roport of the accounts in accordance with the requirements of the Charities Act 2011 {'the Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applKth Directions ￿Ven by the Charty Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gNes me cause to believe that in, any material respecL accounting records were not kept in accordance with section 130 of the Act or Independent examiner's statement I have no conc8ms and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understandmw of the accounts to be reached. ' Ple&88 delete the words in the br8ckets rf they do not apply. Slgned: Dats: Name: H R Thomas Relevant professional qualification($) or body Irf any): ACA (Retired) Address: Tamlan House Loudhams Wood Lane Chaffont St Giles Bucks HP8 4AR IER OCto￿r 2018 Section B Disclosure Only complete rf the examiner r￿dS to highlight matters of concem (see CC32, Independent exarnination of charity accounts: directions and guidance for examiners). Gave here brief detsils of any items that the examiner wlshes to disclose. IER Octobar 2018 Receipts and payments accounts CC16a For th• ￿lod To Hw.25 Section A Receipts arid payineiits Unrmtricted fund• Endo¥vment nd• Ra￿l¢l•d lund• Tot¥1 fund• AI RK•lpts £2,652.00 £1.285. £10.100.00 £5,gJO.OQ £2.941.48 Q.520. £1,305.CQ £3.290.07 £5,998.69 10,1 Lts¥ry HW• T￿r Sub ft¥*YGn)JS MK¥Th trARJ ¥172 38m2 AJ P￿m•nI• 471• IT¢))w Subts 21014 •Mt *n nv••trn•nt purclwm, t•lM•) Subts 22J•• 22JG• 21014 Net OfrnCdp￿[p•￿￿￿ A8 Tr•n•f•rn b•lwn lun Al C••h lund• l••t YMI •nd 13213 13313 103M1 117m4 117m4 103.181 Section B Statement of assets and liabilities at the end of the period Unr••tsl¢i•d R••trIC￿ fund• Endry4Thnt fund• fund• 81 Ca•h fvnd• 37 117.1 Unr••trkt•d fund• futh Details Details Oetsils B4 Au•ts r•t•lrwd for th• Detsi18 B6 Ll•blllll•• Signaiur• JJt&'A IIQ6rfE&_