Trustees’ Annual Report for the period
From April 2023 Period start date To March 2024 Period end date
Charity name: Little Chalfont Community Library
Charity registration number: 1154802
Objectives and Activities
| SORP reference | |||
|---|---|---|---|
| Summary of the purposes of | Para 1.17 | To advance the education of the Public | |
| the charity as set out in its | by the provision of a Lending Library | ||
| governing document | Service for the benefit of the local | ||
| residents. | |||
| Summary of the main activities in relation to those |
Para 1.17 and 1.19 |
Book lending, jigsaw lending, printing and photocopying, Public PC access, |
|
| purposes for the public | film nights, scrabble club, duplo club, | ||
| benefit, in particular, the | Knit & Knatter, Book clubs | ||
| activities, projects or | |||
| services identified in the | |||
| accounts. | |||
| Statement confirming | Para 1.18 | Confirmed. | |
| whether the trustees have | |||
| had regard to the guidance | |||
| issued by the Charity | |||
| Commission on public | |||
| benefit | |||
| Additional information (optional) | |||
| You may choose to include further statements where relevant about: | |||
| SORP reference | |||
| The Library is funded by a combination | |||
| Para 1.38 | of Grants, donations and fund raising | ||
| Policy on grant making | activities. Grants are requested from | ||
| Buckinghamshire Council and Little | |||
| Chalfont Parish Council. Further Grants | |||
| are requested from various bodies. | |||
| The Library does not itself provide | |||
| Grants. | |||
| N/A | |||
| Para 1.38 | |||
| Policy on social investment | |||
| including program related | |||
| investment | |||
| The Library is run by Volunteers, | |||
| Para 1.38 | without whom the Library would not be | ||
| Contribution made by | able to function. The Trustees are | ||
| volunteers | Volunteers and the Library shifts are all | ||
| filled by Volunteers. |
Additional information (optional) You may choose to include further statements where relevant about:
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | For a local population of 6,500 the Library has an annual footfall approaching 20,000. The Library provides a ‘Warm Space’ and encourages reading. 54% of the books loaned are taken out by children and new books are bought every month for the children’s section, fiction, non-fiction and large print books. The Library also runs a weekly Community Café for those who are lonely, new to the area or who would just like tea/coffee, cake and a chat. A lovely Library which is much loved by the local Community. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The Library achievement can be measured by its footfall. Post Covid footfall figures have increased year on year and annual footfall is now approaching 20,000 visitors per annum. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising is required to ensure income is greater than expenditure. Old or unwanted books are sold through a third party, other books are sold in the Library, we have book sales, jigsaw sales and various other sales to raise money as well as the annual Library Quiz night. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Library is in a strong position with Reserves of £50,000 and other monies of just over £50,000. Annual expenditure is approximately £20,000 per annum. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Library has a Reserves Policy and Reserves of £50,000. If the Library was forced to close £40,000 of the Reserves would allow a two year closedown period. A further £10,000 Reserve is held for any unforeseen major expenditure (roof replacement, legislation requiring electrical replacement etc) |
| Amount of reserves held | Para 1.22 | £50,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Grant – Buckinghamshire Council Grant – Little Chalfont Parish Council Fundraising (book & jigsaw sales, Annual Quiz night, various groups such as Knit & Knatter, Scrabble club, duplo club and Film nights) Other Grants as applied for by the Library Trustees Donations |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Principal risk is removal of funding from Buckinghamshire Council or Little Chalfont Parish Council. The Grant Agreement with Buckinghamshire Council has been agreed until 31 March 2027 whereas the Parish Council grant is determined annually. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO (1154802) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees can only be appointed by the Chairman and Secretary of the Library. Interviews are held with prospective Trustees prior to nomination. If nominated the prospective Trustees are proposed to the Trustees who vote accordingly. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All Trustees are provided with the Volunteers Induction Pack which provides an overview of the Library activities. Further induction is determined by any particular speciality they may have (finance, equipment/electrical knowledge etc). |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Library is a stand-alone entity and is governed by Trustees (Chairman, Secretary, Treasurer and other Trustees). The Trustees are responsible for income and expenditure, projects and liaison with various bodies. The Library is managed on a day by day basis by a three person management team who organise rotas, displays etc and can purchase items up to £100 in value without requiring Trustee approval. No staff are employed. |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other |
Reference and Administrative details
| Charity name | Little Chalfont Community Library |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1154802 |
| Charity’s principal address | Little Chalfont Community Library Cokes Lane Little Chalfont HP7 9QA |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Alan Graham Yellowley |
Chairman | |||
| Jon Fantes | Secretary | |||
| Julia Hughes- Morgan |
Treasurer | |||
| Rowland Buck | ||||
| Rohan Dale | ||||
| Michael Richardson |
||||
| David Wolstenholme |
||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) A G YELLOWLEY Full name(s) Alan Graham Yellowley Position (eg Secretary, Chairman Chair, etc) Date 2nd December 2024
(HARITY , i (OPthISYON , Llttle Chalfont Communlty Library Receipts and payments accounts CC16a For the period from To 61412023 51412024 Section A Recei ts and ments Unrestricted funds to the noarost £ Endowment funds to the nearest £ Restricted funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ A1 Recei ts Re ular Donations One off Donations Council Grants Other Grants Fund Raisin Film Ni hts Libra Hire Counter Takin Interest l Gift Aid £2,351.00 £741.00 £10,707.80 £5,000.00 £1,896.41 £2,387.00 £365.00 £4,099.42 £1,821.93 2,351 741 10,708 5,000 1,896 2,387 365 4,099 1,822 2,126 174 6,459 1,810 1,880 618 3,268 2,288 P- Sub total(Gross income forAR) A2 Asset and investment sales, see table . 29,370 29,370 18,623 Sub total 29,370 29,370 18,623 A3Pa Utilities Books etc Maintenance Insurance Intemal Pro"ects Photoco ier deanin statione IT char es Fund raisin Bank cha ments 9306 3472 797 40 9070 3091 780 3472 797 etc 2313 70 952 2313 70 952 96 250 1236 78 costs Sub total 21814 21814 21379 A4 Asset and Investment Sub totsl Total.payments 21 21814 21379 Net of receipts/(payments) A5 Transfers between funds ,A6 Cash funds last year end Cash funds thls year end 7556 96 325 6325 99 081 103 81 3881 96 325 Section B Statement of assets and liabilities at the end of the period Unrestrlcted Restricted funds , funds_ to nearest £ Endowment - funds to nearest £ to nearest £ , B1 Cash funds Treasurers Account 9,708 Business money manager 15,072 Bond 79,064 Pety cash 37 Total cash funds ' 103,881
(agree balances with receipts and payments 8(Lount(s)), Unrestricted funds to nearest £ Restricted funds , Endowment funds to nearest £ ails to nearest £ B2 Other monetary assets Fund to whlch asset belon Current value tlonal Details Cost (optlonal) Fund to whlch asset , belon Current value ti nal Details Cost (optlonal) B4 Assets retained for the charity's own use Fund to which Amount due When due , Details B5 Liabilities Signed by one or two trustees on behalf LatlJheJnJAtsBS Signature Print Name Date of approval
oi CHARITY COMMISSION FOR ENGLAND AND WALES
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
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Report to the trustees/ | ©)2"'y Name oo
members of| Little Chalfont Community Library
On accounts for the year | 5 April 2024 Charity no | 1154802
ended (if any)
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended .
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Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
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| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or
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e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
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Name: | H R Thomas
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Relevant professional |ACA (Retired) qualification(s) or body (if any):
Loudhams Wood Lane
Chalfont St Giles Bucks HP8 4AR
IER
1
October 2018
Section B
Disclosure
|
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
October 2018