## **Trustees’ Annual Report for the period**
**From April 2023 Period start date To March 2024 Period end date**
## **Charity name: Little Chalfont Community Library**
## **Charity registration number: 1154802**
## **Objectives and Activities**
||SORP reference|||
|---|---|---|---|
|Summary of the purposes of|Para 1.17||**To advance the education of the Public**|
|the charity as set out in its|||**by the provision of a Lending Library**|
|governing document|||**Service for the benefit of the local**|
||||**residents.**|
|Summary of the main
activities in relation to those|Para 1.17 and
1.19||**Book lending, jigsaw lending, printing**
**and photocopying, Public PC access,**|
|purposes for the public|||**film nights, scrabble club, duplo club,**|
|benefit, in particular, the|||**Knit & Knatter, Book clubs**|
|activities, projects or||||
|services identified in the||||
|accounts.||||
|Statement confirming|Para 1.18||**Confirmed.**|
|whether the trustees have||||
|had regard to the guidance||||
|issued by the Charity||||
|Commission on public||||
|benefit||||
|**Additional information (optional)**||||
|You may choose to include further statements where relevant about:||||
||SORP reference|||
||||**The Library is funded by a combination**|
||Para 1.38||**of Grants, donations and fund raising**|
|Policy on grant making|||**activities. Grants are requested from**|
||||**Buckinghamshire Council and Little**|
||||**Chalfont Parish Council. Further Grants**|
||||**are requested from various bodies.**|
||||**The Library does not itself provide**|
||||**Grants.**|
||||**N/A**|
||Para 1.38|||
|Policy on social investment||||
|including program related||||
|investment||||
||||**The Library is run by Volunteers,**|
||Para 1.38||**without whom the Library would not be**|
|Contribution made by|||**able to function. The Trustees are**|
|volunteers|||**Volunteers and the Library shifts are all**|
||||**filled by Volunteers.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**For a local population of 6,500 the**
**Library has an annual footfall**
**approaching 20,000. The Library**
**provides a ‘Warm Space’ and**
**encourages reading.**
**54% of the books loaned are taken out**
**by children and new books are bought**
**every month for the children’s section,**
**fiction, non-fiction and large print**
**books.**
**The Library also runs a weekly**
**Community Café for those who are**
**lonely, new to the area or who would**
**just like tea/coffee, cake and a chat.**
**A lovely Library which is much loved by**
**the local Community.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**The Library achievement can be**
**measured by its footfall. Post Covid**
**footfall figures have increased year on**
**year and annual footfall is now**
**approaching 20,000 visitors per annum.**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising is required to ensure**
**income is greater than expenditure. Old**
**or unwanted books are sold through a**
**third party, other books are sold in the**
**Library, we have book sales, jigsaw**
**sales and various other sales to raise**
**money as well as the annual Library**
**Quiz night.**|
|Investment performance
against objectives|Para 1.41|**N/A**|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Library is in a strong position with**
**Reserves of £50,000 and other monies**
**of just over £50,000. Annual expenditure**
**is approximately £20,000 per annum.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Library has a Reserves Policy and**
**Reserves of £50,000. If the Library was**
**forced to close £40,000 of the Reserves**
**would allow a two year closedown**
**period. A further £10,000 Reserve is held**
**for any unforeseen major expenditure**
**(roof replacement, legislation requiring**
**electrical replacement etc)**|
|Amount of reserves held|Para 1.22|**£50,000**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Grant – Buckinghamshire Council**
**Grant – Little Chalfont Parish Council**
**Fundraising (book & jigsaw sales,**
**Annual Quiz night, various groups such**
**as Knit & Knatter, Scrabble club, duplo**
**club and Film nights)**
**Other Grants as applied for by the**
**Library Trustees**
**Donations**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|**Principal risk is removal of funding from**
**Buckinghamshire Council or Little**
**Chalfont Parish Council. The Grant**
**Agreement with Buckinghamshire**
**Council has been agreed until 31 March**
**2027 whereas the Parish Council grant**
**is determined annually.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO (1154802)**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees can only be appointed by the**
**Chairman and Secretary of the Library.**
**Interviews are held with prospective**
**Trustees prior to nomination. If**
**nominated the prospective Trustees are**
**proposed to the Trustees who vote**
**accordingly.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**All Trustees are provided with the**
**Volunteers Induction Pack which**
**provides an overview of the Library**
**activities. Further induction is**
**determined by any particular speciality**
**they may have (finance,**
**equipment/electrical knowledge etc).**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Library is a stand-alone entity and is**
**governed by Trustees (Chairman,**
**Secretary, Treasurer and other**
**Trustees).**
**The Trustees are responsible for income**
**and expenditure, projects and liaison**
**with various bodies.**
**The Library is managed on a day by day**
**basis by a three person management**
**team who organise rotas, displays etc**
**and can purchase items up to £100 in**
**value without requiring Trustee**
**approval.**
**No staff are employed.**|
|Relationship with any
related parties|Para 1.51|**N/A**|
|Other|||
## **Reference and Administrative details**
|Charity name|Little Chalfont Community Library|
|---|---|
|Other name the charity uses||
|Registered charity number|1154802|
|Charity’s principal address|Little Chalfont Community Library
Cokes Lane
Little Chalfont
HP7 9QA|
|---|---|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Alan Graham
Yellowley|Chairman|||
||Jon Fantes|Secretary|||
||Julia Hughes-
Morgan|Treasurer|||
||Rowland Buck||||
||Rohan Dale||||
||Michael
Richardson||||
||David
Wolstenholme||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** A G YELLOWLEY **Full name(s)** Alan Graham Yellowley **Position (eg Secretary,** Chairman **Chair, etc) Date** 2nd December 2024
(HARITY
, i (OPthISYON ,
Llttle Chalfont Communlty Library
Receipts and payments accounts
CC16a
For the period
from
To
61412023
51412024
Section A Recei
ts and
ments
Unrestricted
funds
to the noarost £
Endowment
funds
to the nearest £
Restricted funds
Total funds
Last year
to the nearest £
to the nearest £
to the nearest £
A1 Recei
ts
Re
ular Donations
One off Donations
Council Grants
Other Grants
Fund Raisin
Film Ni
hts
Libra
Hire
Counter Takin
Interest l Gift Aid
£2,351.00
£741.00
£10,707.80
£5,000.00
£1,896.41
£2,387.00
£365.00
£4,099.42
£1,821.93
2,351
741
10,708
5,000
1,896
2,387
365
4,099
1,822
2,126
174
6,459
1,810
1,880
618
3,268
2,288
P- Sub total(Gross income forAR)
A2 Asset and investment sales,
see table .
29,370
29,370
18,623
Sub total
29,370
29,370
18,623
A3Pa
Utilities
Books etc
Maintenance
Insurance
Intemal Pro"ects
Photoco
ier
deanin
statione
IT char
es
Fund raisin
Bank cha
ments
9306
3472
797
40
9070
3091
780
3472
797
etc
2313
70
952
2313
70
952
96
250
1236
78
costs
Sub total
21814
21814
21379
A4 Asset and Investment
Sub totsl
Total.payments
21
21814
21379
Net of receipts/(payments)
A5 Transfers between funds
,A6 Cash funds last year end
Cash funds thls year end
7556
96 325
6325
99 081
103
81
3881
96 325
Section B Statement of assets and liabilities at the end of the period
Unrestrlcted
Restricted funds ,
funds_
to nearest £
Endowment
- funds
to nearest £
to nearest £
, B1 Cash funds
Treasurers Account
9,708
Business money manager
15,072
Bond
79,064
Pety cash
37
Total cash funds '
103,881
(agree balances with receipts and payments
8(Lount(s)),
Unrestricted
funds
to nearest £
Restricted funds ,
Endowment
funds
to nearest £
ails
to nearest £
B2 Other monetary assets
Fund to whlch asset
belon
Current value
tlonal
Details
Cost (optlonal)
Fund to whlch asset ,
belon
Current value
ti
nal
Details
Cost (optlonal)
B4 Assets retained for the
charity's own use
Fund to which
Amount due
When due
, Details
B5 Liabilities
Signed by one or two trustees on behalf
LatlJheJnJAtsBS
Signature
Print Name
Date of approval
# oi CHARITY COMMISSION FOR ENGLAND AND WALES
## Independent examiner's report on the accounts
## Section A Independent Examiner’s Report
**----- Start of picture text -----**
Report to the trustees/ | ©)2"'y Name oo
members of| Little Chalfont Community Library
On accounts for the year | 5 April 2024 Charity no | 1154802
ended (if any)
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended .
**----- End of picture text -----**
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
- | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or
- e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* Please delete the words in the brackets if they do not apply.
**----- Start of picture text -----**
Name: | H R Thomas
**----- End of picture text -----**
Relevant professional |ACA (Retired) qualification(s) or body (if any):
Loudhams Wood Lane
Chalfont St Giles Bucks HP8 4AR
IER
1
October 2018
Section B
Disclosure
|
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
October 2018