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2022-07-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 August 2021 31 July 2022 From To

Section A Reference and administration details

Charity name

The European Doctors Orchestra

Other names charity is known by

Registered charity number (if any) 1154799

Charity's principal address 2 Timbercroft Epsom Postcode KT19 0TD

Names of the charity trustees who manage the charity

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17		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Diana Cassell Chair
Su Kingsley Secretary
Andrew Hoy Treasurer
Julian Elias Retired 4:4:22
Stephen Brearley Retired 4:4:22
Steve Casson
Dave Tomson
Dominic Mueller
Frances Flinter
Heather Evans
Dorothee Engers
Alastair Watson
Ruth Ayling Appointed 4:4:22
Arne Aarflot Appointed 4:4:22

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

1

May 2023

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Accountant Indrani Keeley 139 Westbury Road, Westbury on Trym, BS9 3AN
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

CIO - FOUNDATION

How the charity is constituted

CHARITABLE INCORPORATED ORGANISATION

Trustee selection methods

APPOINTED BY EXISTING TRUSTEES

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

All Trustees give their time voluntarily and receive no remuneration for their activity.

The orchestra has clear guidelines regarding the conduct of meetings, selection of officers, managing the accounts and the procedures for recruiting players and planning charity concerts. These guidelines, agreed by the trustees and regularly reviewed, are included in the induction of all new trustees.

The trustees have a policy of maintaining a reserve fund to mitigate any financial risks. The risks policy is under periodic review so that there are appropriate mitigation plans in place.

TAR

2

May 2023

Section C Objectives and activities

  1. To promote, improve, develop and maintain public education in the performance and appreciation of the art and science of music, by the presentation of public concerts and recitals. Summary of the objects of the 2. To further the work of other charitable organisations involved either in charity set out in its the relief, care, wellbeing and rehabilitation of children or in the provision governing document generally of medical facilities, medical treatment or medical research by promoting the work of these organizations through the presentation of public concerts and recitals and by making grants to these organisations for stipulated purposes. In planning our activities, the trustees kept in mind the Charity Commissions guidance on public benefit at our meetings. The focus of our activities is to promote the art and science of music through participation in and presentation of public charity concert performances. Donations by the European Doctors Orchestra are made from concert proceeds to a specific charity who participates in the planning and organisation of that concert.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

TAR

3

May 2023

Additional details of objectives and activities (Optional information)

The Orchestra could not function without the enthusiastic support of the players who participate in our weekends of music, practise and perform in the charity concerts.

The European Doctors Orchestra registered as a foundation CIO in November 2013. The Trustees intend to organise two charity concerts each year, usually in November and May/June inviting players from across Europe to participate.

We were planning concerts in Olomouc, Czech Republic and Glasgow in 2019-2020. However, these concerts had to be cancelled because of the Covid-19 pandemic. The Olomouc concert subsequently took place in June 2022.

The Orchestra was invited to participate in the Nantes La Folle Journée festival in January 2022, however, as in the previous year the Covid pandemic forced the EDO to cancel its participation again. The trustees took the view that assembling an orchestra of doctor players from several different countries was impractical and ill-advised. Recruitment had started for the orchestra for Nantes, therefore after cancellation, those registration fees that had already been paid required refunding.

A full programme of three concerts was planned for the 2022/23 year in the UK, France and Germany.

You may choose to include further statements, where relevant, about:

TAR

May 2023

4

Section D Achievements and performance

TAR

May 2023

5

Section D Achievements and performance

Summary of the main Despite cancellation of concert activities, the trustees organised three achievements of the charity online seminars given by professional musicians. Attendees made during the year voluntary donations to the charity Help Musicians. Such donations did not go through EDO accounts, although the professional musicians who gave the seminars were paid from EDO funds. EDO was able to give a successful concert in Olomouc, Czech Republic during the year. A donation was made from ticket sales of £3,517.01 to health care charity in the Czech Republic.

TAR

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May 2023

Section E Financial review

The charity has reviewed its reserves policy and now intends to maintain Brief statement of the a reserve of up to £40,000. This is in the light of the necessary concert charity’s policy on reserves cancellations due to the Covid-19 pandemic. The reserves are required in any case to enable the Orchestra to fund advance deposits for venue hire etc. before funds for a particular event are received. It has also proved essential to mitigate losses should a concert weekend fail to take place due to factors outside our control. The charity held bank funds of £37,450 on 31[st] July 2021.

Details of any funds materially in deficit

Further financial review details (Optional information)

The receipts and payments accounts for the year show net receipts of £17,492 and cash funds at this year-end of £30,421.

You may choose to include additional information, where relevant about:

During this financial period, 2021 to 2022, payments of £7,727.70 were made for the next concert planned for London in October 2022.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Andrew Hoy Full name(s) Diana Cassell Position (eg Secretary, Chair, Chair Treasurer etc) Date 28/05/23

TAR

May 2023

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Charity Name No (in any) European Doctors Orchestra 1154799 Receipts and payments accounts CC16a For the period Period start Period end date To from 01/08/2021 31/07/2022

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
80
-
17,356
56
-
-
-
-
17,492
-
-
-
17,492
540
145
414
3,517
7,424
2,940
180
302
1,177
1,607
2,566
3,353
212
144
24,521		 Restricted
funds
to the nearest
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowmen
t funds
to the nearest
£		 Total funds
to the nearest £		 Last year
to the nearest £
Donations received 80 -
-
-
-
-
-
-
-
-		 80
-
17,356
56
-
-
-
-
17,492
Interest income - -
Registration fee income 17,356 721
Other revenue 56 56
Ticket andprogramme sales - 6,821
- -
- -
- -
Sub total(Gross income for
AR)		 17,492 7,598
A2 Asset and investment sales,
(see table).
- -
-
-		 -
-
-
- -
Sub total - -
Total receipts
A3 Payments
- 17,492 7,598
-
-
-
-
-
-
-
-
-		 540
145
414
3,517
7,424
2,940
180
302
1,177
1,607
2,566
3,353
212
144
Accouncyfees 540 1,200
Bank fees 145 67
Catering 414
Charitable Donations 3,517 -
Concert Hall 7,424 4,680
Conductors 2,940 2,200
Instrument hire 180 -
IT software and consumables 302 483
Miscellaneous 1,177
Music hire 1,607 65
Rehearsal venue 2,566
Socialprogramme 3,353 1,000
Sundry 212 216
Telephone and internet 144 -
Section tutors
**Sub total **		 620
24,521 - 24,521 10,531
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 24,521 - - 24,521 10,531
Net of receipts/(payments) - 7,029 - - - 7,029 - 2,933
A5 Transfers between funds - - - - -
A6 Cash funds last year end 37,450 - - 37,450 37,450
Cash funds this year end 30,421 - - 30,421 34,517

CCXX R1 accounts (SS)

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Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricte
d funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
30,421
-
OK
OK
Unrestricte
d funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
Print Name
Andrew Hoy
Diana Cassell		 Endowment
funds
to nearest £
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
When due
(optional)
Date of
approval
Andrew Hoy 29:5:2023
Diana Cassell 29:5:2023

CCXX R2 accounts (SS)

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