2022-03-31-accounts - Bassetlaw Food Bank

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Bassetlaw Food Bank (Registered charity, number 1154703) Financial statements for the year ended 31 March 2022

Page	Contents
2 - 4	Trustees’ annual report
5	Independent examiner’s report
6	Receipts & payments account
7	Statement of assets & liabilities
8 - 9	Notes to the accounts

Bassetlaw Food Bank Trustees’ annual report for the year ended 31 March 2022

Full name Bassetlaw Food Bank

Registered charity number 1154703

Principal address Community Way, Shrewsbury Road, Worksop, S80 2TU

Trustees

Cllr. Kevin Dukes, Chair Karen Whitlam, Vice Chair Rev. David Bean Kathy Cowbrough Robert Lamb Andrea Brown, Treasurer, from 29/07/2021 Louise Gladwin, from 29/07/2021 Dr. Andrew Crossland, until 31/03/2022

Independent examiner

John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL

Governance and management

The charity is operated under the rules of its constitution adopted 23[rd] April 2013 and most recently amended 17[th] June 2015.

Recruitment of new trustees is advertised via website, social media platforms and BCVS network. Applicants complete an application form. Applicant has an interview with the Chair of Trustees. Applicant attends next board meeting to meet and answer questions from other trustees. Board vote on accepting the trustee. They can be coopted in line with constitution prior to next AGM and be appointed with full voting rights or appointed with no voting rights until next AGM when the proposal is then voted on at AGM.

Objectives and activities

The Charity's objectives are to promote any charitable purpose for the benefit of the community in Bassetlaw and in the surrounding areas ("the area of benefit") by the advancement of education, the protection and preservation of health and the relief of poverty, sickness and distress.

Public benefit statement

The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.

Bassetlaw Food Bank

Summary of the main activities undertaken for the public benefit

Providing 7-day emergency food parcels via a delivery model throughout Bassetlaw, subsidised fruit and veg box scheme and a social lunch club.

We provide emergency relief to those in Bassetlaw affected by food insecurity and or crisis, this is achieved by working in conjunction with other supporting agencies and charities in the Bassetlaw district. We also promote affordable health eating through our subsidised fruit and veg box scheme which supports 50 families on a rolling 6- month membership basis with bi-weekly fruit and veg boxes delivered to their home address. We also access to social contact with others to promote well-being and support at our weekly lunch club.

Summary of the main achievements during the period

We have provided emergency food parcels to 4,870 people. Each of these parcels have provided 7 days’ food with a mixture on long life and fresh products. We have provided advice and guidance to 2,825 households via our triage process to help people resolve the issues that have caused them to experience food insecurity. We have worked closely with Bassetlaw District council and many other agencies in our district to make this effective.

We have (within Covid guidelines) run a social eating lunch club at the Crossing in Worksop providing a 2 course hot meal for £3.

We have expanded the subsidies fruit and veg box scheme and now support 50 families with this scheme providing a £15 in value box of seasonal fruit and veg delivered to the client’s home address for £3.

During the last 12 months we have continued to develop the layout and operation of our centralised warehouse to support the delivery model the trustees have approved. The warehouse is now fit for purpose and allows us to respond to requests for help on the same day anywhere in Bassetlaw which is a much improved service level. The charity has also now secured a permanent home at the new larger site we moved into as a temp home during the Pandemic. The CSL CIC approached us early in the summer of 2021 about us taking over the lease for the site and building on the community work we do. Following the due process with both Nottinghamshire and Bassetlaw Councils we now hold the head lease for the site which gives us security to develop our work and projects going forward. This has been further supported by the charity securing National Lottery Community funding to cover the running costs of the building for the next 3 years.

Financial review

This year has seen us with a surplus in funds of 71.8k, some of this revenue is ring fenced for ongoing projects and the rest will be added to the reserves of the charity to cover operational costs in coming years.

The charity’s policy on reserves

The charity has a reserve policy, where we retain 6 months operating costs as ring fenced funding in a saving account. This is reviewed annually by the Finance sub committee.

Bassetlaw Food Bank The trustees have started the process of reviewing the the set up and use of sub committees within the constituion to improve the decasion making and working praCtIs of the Board. The charity has also stsrted exploring the mechanics and posslbillty of working with the diarity 'Fuel Bank. so we can develop a melhod of helping those in crisis with fuel and havlng to thoose belween heat and eat. Signed on behall of the char - .ts.'s trustees: Signe Cllr. Kevin Dukes, Date 30

Independent examiner’s report to the trustees of Bassetlaw Food Bank for the year ended 31 March 2022

I report to the trustees on my examination of the accounts of Bassetlaw Food Bank (the charity) for the year ended 31 March 2022.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed ____ Date _______ 10/06/2022 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus

Bassetlaw Food Bank Receipts & payments account for the year ended 31 March 2022

2021 Total Unrestricted Funds Funds £ Note £ Receipts 146083 Grants & donations 2 100259 - Fundraising 1251 - Ebay shop sales 10994 - Bank interest 3 146083 Total receipts 112507 Payments 69 Bank charges 244 - Cleaning & waste 482 1388 Communications 514 1188 Computer & consumables 2135 - Ebay shop costs 407 653 Equipment 6433 8246 Food shopping costs 27 300 Independent examination fee 420 904 Insurance 3153 - Just Giving costs 382 288 Maintenance 1305 437 Office expenses 1247 1333 Professional fees 602 3500 Room hire - 17423 Salaries, NI & pension 54035 - Staff training & expenses 624 334 Staff travel 570 - Sundry payments 472 964 Utilities 661 - Van costs 90 4208 Volunteer expenses 1055 41235 Total payments 74858 104848 Net receipts/(payments) 37649 46250 Cash funds at start of this period 137071 151098 Cash funds at end of this period 174720	Restricted Funds £ 61517 - - - 61517 - - - - - - 16880 - 1184 - - - - - 2182 46 337 - - 2636 4083 27348 34169 14027 48196	*2022* Total Funds £ 161776 1251 10994 3
		174024
		244 482 514 2135 407 6433 16907 420 4337 382 1305 1247 602 - 56217 670 907 472 661 2726 5138
		102206
		71818 151098
		222916

Bassetlaw Food Bank Statement of assets and liabllltles at 31 March 2022 2021 2022 Cash assets Bar* accourls Cash in haTr 150735 363 151098 222572 344 222916 Oth•r monetary assets Prepant- hswar 37 37 2709 2709 Assets rntsln•d for the charlty's own u$• Fridge. purchased March 2022, cost£1,524. Scal8s, pwchased JLty 2021. cost £690. General eqiipwert ar compLrters. Llabllrths Creditors. 1986 1986 168 3166 These finan(aal statements are accepted on behalf of the dBrity by: Signed A Andrea Brown. Trustee Dated 27105r2022

Bassetlaw Food Bank Notes to the accounts for the year ended 31 March 2022

1. Receipts & payments accounts

Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.

2. Grants & donations

Bassetlaw CVS Bassetlaw Citizens Advice Bassetlaw District Council Bauer Radio Charities Aid Foundation DWP Groundwork UK J. N. Derbyshire Trust Just Giving National Lottery Community Fund Nottinghamshire County Council Postcode Places Trust Sundry grants & donations The Albert Hunt Trust The Arnold Clark Community Fund The Coalfields Regeneration Trust The Rank Foundation	Unrestricted £ 3000 3925 5000 1960 4585 12055 1125 2000 15002 - - 10500 37607 - 1000 2500 - 100259	Restricted Total £ £ 12000 15000 - 3925 - 5000 - 1960 - 4585 - 12055 - 1125 2000 4000 - 15002 10000 10000 15000 15000 - 10500 7404 45011 2000 2000 - 1000 - 2500 13113 13113 61517 161776

3. Creditors

Independent examination fee Salaries, NI & pension (HMRC) Salaries, NI & pension (pension)	£ 420 2508 238
	3166

4. Trustees’ remuneration

Trustees received no expenses, remuneration or benefits in this period.

5. Related party transactions

There were no related party transactions in this period.

Bassetlaw Food Bank

6. Funds analysis

Restricted funds Volunteers & stock replenishment Cash for Kids Co-op NET COVID Appeal Manor Farm NCC Covid (Fruit Boxes) Electric Van Lunch Club Time to Shine Food (BCVS fund) Unrestricted funds General fund	Opening balance £ 289 1750 1294 694 10000 - - - - 14027 137071 137071	Receipts (Payments) £ £ - (289) - (1750) - (1294) - (694) 19404 (11924) 10000 (3819) 7000 (718) 13113 (1686) 12000 (5174) 61517 (27348) 112507 (74858) 112507 (74858)	Closing balance £ - - - - 17480 6181 6282 11427 6826
			48196
			174720
			174720

The specific purposes for which the restricted fund are to be applied are as follows:

Volunteers & stock replenishment – grant from Worksop Charities for volunteer expenses and stock replenishment.

Cash for Kids & Manor Farm – to buy products for emergency food parcels. Co-op NET Covid Appeal – to buy products for emergency food parcels, volunteer expenses and room hire.

NCC Covid (Fruit Boxes) – subsidised fruit & veg boxes.

Electric Van – funding from the National Lottery Community Fund for the van running costs.

Lunch Club & Food (BCVS fund) - for food costs.

Time to Shine – funding for the Fundraising Manager salary.

7. Glossary of terms

Creditors: These are amounts owed by the charity, but not paid during the accounting period.

Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.

Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.