## **Bassetlaw Food Bank** (Registered charity, number 1154703) **Financial statements for the year ended 31 March 2022**
|**Page**|**Contents**|
|---|---|
|2 - 4|Trustees’ annual report|
|5|Independent examiner’s report|
|6|Receipts & payments account|
|7|Statement of assets & liabilities|
|8 - 9|Notes to the accounts|
## **Bassetlaw Food Bank Trustees’ annual report for the year ended 31 March 2022**
**Full name** Bassetlaw Food Bank
## **Registered charity number** 1154703
**Principal address** Community Way, Shrewsbury Road, Worksop, S80 2TU
## **Trustees**
Cllr. Kevin Dukes, Chair Karen Whitlam, Vice Chair Rev. David Bean Kathy Cowbrough Robert Lamb Andrea Brown, Treasurer, from 29/07/2021 Louise Gladwin, from 29/07/2021 Dr. Andrew Crossland, until 31/03/2022
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its constitution adopted 23[rd] April 2013 and most recently amended 17[th] June 2015.
Recruitment of new trustees is advertised via website, social media platforms and BCVS network. Applicants complete an application form. Applicant has an interview with the Chair of Trustees. Applicant attends next board meeting to meet and answer questions from other trustees. Board vote on accepting the trustee. They can be coopted in line with constitution prior to next AGM and be appointed with full voting rights or appointed with no voting rights until next AGM when the proposal is then voted on at AGM.
## **Objectives and activities**
The Charity's objectives are to promote any charitable purpose for the benefit of the community in Bassetlaw and in the surrounding areas ("the area of benefit") by the advancement of education, the protection and preservation of health and the relief of poverty, sickness and distress.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
2
## **Bassetlaw Food Bank**
## **Summary of the main activities undertaken for the public benefit**
Providing 7-day emergency food parcels via a delivery model throughout Bassetlaw, subsidised fruit and veg box scheme and a social lunch club.
We provide emergency relief to those in Bassetlaw affected by food insecurity and or crisis, this is achieved by working in conjunction with other supporting agencies and charities in the Bassetlaw district. We also promote affordable health eating through our subsidised fruit and veg box scheme which supports 50 families on a rolling 6- month membership basis with bi-weekly fruit and veg boxes delivered to their home address. We also access to social contact with others to promote well-being and support at our weekly lunch club.
## **Summary of the main achievements during the period**
We have provided emergency food parcels to 4,870 people. Each of these parcels have provided 7 days’ food with a mixture on long life and fresh products. We have provided advice and guidance to 2,825 households via our triage process to help people resolve the issues that have caused them to experience food insecurity. We have worked closely with Bassetlaw District council and many other agencies in our district to make this effective.
We have (within Covid guidelines) run a social eating lunch club at the Crossing in Worksop providing a 2 course hot meal for £3.
We have expanded the subsidies fruit and veg box scheme and now support 50 families with this scheme providing a £15 in value box of seasonal fruit and veg delivered to the client’s home address for £3.
During the last 12 months we have continued to develop the layout and operation of our centralised warehouse to support the delivery model the trustees have approved. The warehouse is now fit for purpose and allows us to respond to requests for help on the same day anywhere in Bassetlaw which is a much improved service level. The charity has also now secured a permanent home at the new larger site we moved into as a temp home during the Pandemic. The CSL CIC approached us early in the summer of 2021 about us taking over the lease for the site and building on the community work we do. Following the due process with both Nottinghamshire and Bassetlaw Councils we now hold the head lease for the site which gives us security to develop our work and projects going forward. This has been further supported by the charity securing National Lottery Community funding to cover the running costs of the building for the next 3 years.
## **Financial review**
This year has seen us with a surplus in funds of 71.8k, some of this revenue is ring fenced for ongoing projects and the rest will be added to the reserves of the charity to cover operational costs in coming years.
## **The charity’s policy on reserves**
The charity has a reserve policy, where we retain 6 months operating costs as ring fenced funding in a saving account. This is reviewed annually by the Finance sub committee.
3
Bassetlaw Food Bank
The trustees have started the process of reviewing the the set up and use of sub
committees within the constituion to improve the decasion making and working
praCtIs of the Board.
The charity has also stsrted exploring the mechanics and posslbillty of working with
the diarity 'Fuel Bank. so we can develop a melhod of helping those in crisis with
fuel and havlng to thoose belween heat and eat.
Signed on behall of the char
- .ts.'s trustees:
Signe
Cllr. Kevin Dukes,
Date 30
## **Independent examiner’s report to the trustees of Bassetlaw Food Bank for the year ended 31 March 2022**
I report to the trustees on my examination of the accounts of Bassetlaw Food Bank (the charity) for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ 10/06/2022 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
5
## **Bassetlaw Food Bank Receipts & payments account for the year ended 31 March 2022**
|_2021_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
146083
Grants & donations
**2**
100259
-
Fundraising
1251
-
Ebay shop sales
10994
-
Bank interest
3
146083
**Total receipts**
**112507**
**Payments**
69
Bank charges
244
-
Cleaning & waste
482
1388
Communications
514
1188
Computer & consumables
2135
-
Ebay shop costs
407
653
Equipment
6433
8246
Food shopping costs
27
300
Independent examination fee
420
904
Insurance
3153
-
Just Giving costs
382
288
Maintenance
1305
437
Office expenses
1247
1333
Professional fees
602
3500
Room hire
-
17423
Salaries, NI & pension
54035
-
Staff training & expenses
624
334
Staff travel
570
-
Sundry payments
472
964
Utilities
661
-
Van costs
90
4208
Volunteer expenses
1055
41235
**Total payments**
**74858**
104848
**Net receipts/(payments)**
37649
46250
Cash funds at start of this period
137071
151098
**Cash funds at end of this period**
**174720**|**Restricted**
**Funds**
**£**
61517
-
-
-
**61517**
-
-
-
-
-
-
16880
-
1184
-
-
-
-
-
2182
46
337
-
-
2636
4083
**27348**
34169
14027
**48196**|**_2022_**
**Total**
**Funds**
**£**
161776
1251
10994
3|
|---|---|---|
|||**174024**|
|||244
482
514
2135
407
6433
16907
420
4337
382
1305
1247
602
-
56217
670
907
472
661
2726
5138|
|||**102206**|
|||71818
151098|
|||**222916**|
6
Bassetlaw Food Bank
Statement of assets and liabllltles
at 31 March 2022
2021
2022
Cash assets
Bar* accourls
Cash in haTr
150735
363
151098
222572
344
222916
Oth•r monetary assets
Prepant- hswar
37
37
2709
2709
Assets rntsln•d for the charlty's own u$•
Fridge. purchased March 2022, cost£1,524.
Scal8s, pwchased JLty 2021. cost £690.
General eqiipwert ar compLrters.
Llabllrths
Creditors.
1986
1986
168
3166
These finan(aal statements are accepted on behalf of the dBrity by:
Signed A
Andrea Brown. Trustee
Dated 27105r2022
## **Bassetlaw Food Bank Notes to the accounts for the year ended 31 March 2022**
**1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|Bassetlaw CVS
Bassetlaw Citizens Advice
Bassetlaw District Council
Bauer Radio
Charities Aid Foundation
DWP
Groundwork UK
J. N. Derbyshire Trust
Just Giving
National Lottery Community Fund
Nottinghamshire County Council
Postcode Places Trust
Sundry grants & donations
The Albert Hunt Trust
The Arnold Clark Community Fund
The Coalfields Regeneration Trust
The Rank Foundation|**Unrestricted**
**£**
3000
3925
5000
1960
4585
12055
1125
2000
15002
-
-
10500
37607
-
1000
2500
-
**100259**|**Restricted**
**Total**
**£**
**£**
12000
15000
-
3925
-
5000
-
1960
-
4585
-
12055
-
1125
2000
4000
-
15002
10000
10000
15000
15000
-
10500
7404
45011
2000
2000
-
1000
-
2500
13113
13113
**61517**
**161776**|
|---|---|---|
## **3. Creditors**
|Independent examination fee
Salaries, NI & pension (HMRC)
Salaries, NI & pension (pension)|**£**
420
2508
238|
|---|---|
||**3166**|
## **4. Trustees’ remuneration**
- Trustees received no expenses, remuneration or benefits in this period.
## **5. Related party transactions**
There were no related party transactions in this period.
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## **Bassetlaw Food Bank**
## **6. Funds analysis**
|**Restricted funds**
Volunteers & stock replenishment
Cash for Kids
Co-op NET COVID Appeal
Manor Farm
NCC Covid (Fruit Boxes)
Electric Van
Lunch Club
Time to Shine
Food (BCVS fund)
**Unrestricted funds**
General fund|**Opening**
**balance**
**£**
289
1750
1294
694
10000
-
-
-
-
**14027**
137071
**137071**|**Receipts (Payments)**
**£**
**£**
-
(289)
-
(1750)
-
(1294)
-
(694)
19404
(11924)
10000
(3819)
7000
(718)
13113
(1686)
12000
(5174)
**61517**
**(27348)**
112507
(74858)
**112507**
**(74858)**|**Closing**
**balance**
**£**
-
-
-
-
17480
6181
6282
11427
6826|
|---|---|---|---|
||||**48196**|
||||174720|
||||**174720**|
The specific purposes for which the restricted fund are to be applied are as follows:
Volunteers & stock replenishment – grant from Worksop Charities for volunteer expenses and stock replenishment.
Cash for Kids & Manor Farm – to buy products for emergency food parcels. Co-op NET Covid Appeal – to buy products for emergency food parcels, volunteer expenses and room hire.
NCC Covid (Fruit Boxes) – subsidised fruit & veg boxes.
Electric Van – funding from the National Lottery Community Fund for the van running costs.
Lunch Club & Food (BCVS fund) - for food costs.
Time to Shine – funding for the Fundraising Manager salary.
## **7. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
9