2025-07-31-accounts

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Trustees’ Annual Report for the period

From 1[st] August 2024 To 31[st] July 2025

Charity name: Monmouth and District Foodbank

Charity registration number:1154701

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The prevention or relief of poverty in Monmouth and its environs in particular but not exclusively, by providing emergency supplies of food to individuals in need and/or charities, or other organisations, working to prevent or relieve poverty
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Collection of food and other items donated by the public and then distributed to our clients, who have come directly to us, or, via a network of introducing agencies, including the likes of doctors, nurses, housing associations, local government employees, the Citizens Advice Bureau, churches, social workers, debt agencies, etc
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All trustees have worked with the guidance issued by the Charity Commission on public benefit. All our activities are solely for the benefit of the public and only for the relief or prevention of poverty.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	No Grants ever made
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	All staff are volunteers-we have no paid employees

N/A Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In our financial year 1st August 2024 -31st July 2025 we fed, on 443 occasions, a total of 991 individuals, made up of 702 Adults, plus 289 children, which is a reduction of 13% over the same period last financial year. We also gave an additional 50+ families, who were in a desperate financial position, surprise Christmas parcels. These consisted of a week’s supply of ordinary food, plus gift vouchers so that the families could buy themselves Christmas food, and presents, for all the family. We did not choose who got the parcels. The families concerned were selected by our independent agency network who specifically knew each family’s circumstances.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We continue to be in a very strong financial position. We have no need to actively canvas for donations as voluntary donations cover most of our present activities. Any difference between income and expenditure is fully funded out of substantial reserves.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We do not actively seek financial donations, only donations of food which are enough to cover our clients’ immediate needs. Voluntary Financial donations, that we haven’t solicited, allow us to function as a charity and allow us, when needed, to purchase specific food stocks that are running low, plus also to give surprise Christmas food parcels, and presents, to needy families in our area. Due to the kindness of the people of Monmouth, our donations, both financial and of foodstuffs, have continued over the last 12 months however, like many other Food Banks, the amount of food donated has reduced considerably this year compared to last. This has resulted in the need for us to purchase additional food supplies to ensure we have enough stock to fulfil the needs of our clients on a daily basis. Due to our financial position, we have been able to set up a “long-term notice reserves savings account” which holds enough capital to allow us to continue offering our services at the present demand level for at least two years, even if the amount of food donated drops even further than we are experiencing at this present time.
Amount of reserves held	Para 1.22	An amount of £22772.76 is presently held in our 95-day notice reserves savings account, in addition to £8694.23 in our instant access savings account
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal	The charity’s principal		Our principal source of funds are unsolicited financial donations given by members of the public and local,
		Para 1.47

Para 1.47

sources of funds (including any fundraising)		regional, and national businesses. We have not taken any loans. We also rely on food, toiletries, and other such household products, donated by the public and other organisations, to help our clients’ immediate needs.
Investment policy and objectives including any social investment policy adopted	Para 1.46	All monies are held in our 3 current and savings bank accounts.
A description of the principal risks facing the charity	Para 1.46	Donations from the public drying up, but our financial position should cover this risk for the foreseeable future.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by the current Trustees having regard for the skills, knowledge and experience needed for the effective administration of the CIO

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	We are an independent charity but we work with the Trussell Trust, who supply training, computer systems, literature, and compliance management, enabling us to work efficiently within the guidelines of the organisation.
Relationship with any related parties	Para 1.51	We act as a signposting agency to other organisations like the Citizens Advice Bureau, Debt charities and Monmouthshire CC where our clients can get help to ease their financial problems. We do not offer any loans or financial advice to our clients.
Other		Even though we work with vulnerable people we only meet them on the food bank premises where we make them feel welcome and give them a food parcel. There is always more than one volunteer present to help each client.

Reference and Administrative details

Charity name	Monmouth and District Foodbank
Other name the charity uses
Registered charity number	1154701
Charity’s principal address	c/o Monmouth Baptist Church 3 Monk Street Monmouth NP25 3LR

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Michael Brain
	JudyFussell
	Gail Patricia Wright	Treasurer
	Anne Elisabeth Sheppard
	Rev Jonathan Greaves	Chair of Trustees
	Ian James Davis Roberts

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) M Brain Full name(s) Michael Brain

Position (eg Secretary, Trustee Chair, etc)

Date

18[th] December 2025

Charity No: 1154701

Monmouth and District Foodbank

Statement of Account – 1 August 2024 to 31 July 2025

RECEIPTS £ Monthly donatons by Standing Order 2,570.00 Individual donatons 9,658.15 Interest on Savings Account 853.00 TOTAL RECEIPTS 13,081.15 PAYMENTS Materials 1,332.93 Services 3,281.03 Provisions 12,474.16 Others 764.60 TOTAL PAYMENTS 17,852.62 NET SURPLUS - 4,771.47 Statement of Assets and Liabilites 31 July 2025 £ CASH FUNDS Cash at Bank – current account 1,895.39 Cash at Bank – 95 Day Notce 22,772.76 Cash at Bank – Instant savings 8,694.23 Pety Cash - TOTAL CASH FUNDS 33,362.38 Note: All funds are unrestricted

31 July 2024 £ 5,519.86 20,032.35 12,581.64 - 38,133.85