## **Trustees’ Annual Report for the period**
**From 1[st] August 2024 To 31[st] July 2025**
## **Charity name: Monmouth and District Foodbank**
## **Charity registration number:1154701**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The prevention or relief of poverty in**
**Monmouth and its environs in particular**
**but not exclusively, by providing**
**emergency supplies of food to**
**individuals in need and/or charities, or**
**other organisations, working to prevent**
**or relieve poverty**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Collection of food and other items**
**donated by the public and then**
**distributed to our clients, who have**
**come directly to us, or, via a network of**
**introducing agencies, including the likes**
**of doctors, nurses, housing**
**associations, local government**
**employees, the Citizens Advice Bureau,**
**churches, social workers, debt**
**agencies, etc**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have worked with the**
**guidance issued by the Charity**
**Commission on public benefit. All our**
**activities are solely for the benefit of the**
**public and only for the relief or**
**prevention of poverty.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**No Grants ever made**|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers|Para 1.38|**All staff are volunteers-we have no paid**
**employees**|
**N/A** Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In our financial year 1st August 2024 -31st**
**July 2025 we fed, on 443 occasions, a**
**total of 991 individuals, made up of 702**
**Adults, plus 289 children, which is a**
**reduction of 13% over the same period**
**last financial year.**
**We also gave an additional 50+ families,**
**who were in a desperate financial**
**position, surprise Christmas parcels.**
**These consisted of a week’s supply of**
**ordinary food, plus gift vouchers so that**
**the families could buy themselves**
**Christmas food, and presents, for all the**
**family.**
**We did not choose who got the parcels.**
**The families concerned were selected**
**by our independent agency network**
**who specifically knew each family’s**
**circumstances.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**We continue to be in a very strong**
**financial position. We have no need to**
**actively canvas for donations as**
**voluntary donations cover most of our**
**present activities. Any difference**
**between income and expenditure is fully**
**funded out of substantial reserves.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We do not actively seek financial**
**donations, only donations of food which**
**are enough to cover our clients’**
**immediate needs.**
**Voluntary Financial donations, that we**
**haven’t solicited, allow us to function as**
**a charity and allow us, when needed, to**
**purchase specific food stocks that are**
**running low, plus also to give surprise**
**Christmas food parcels, and presents,**
**to needy families in our area.**
**Due to the kindness of the people of**
**Monmouth, our donations, both**
**financial and of foodstuffs, have**
**continued over the last 12 months**
**however, like many other Food Banks,**
**the amount of food donated has**
**reduced considerably this year**
**compared to last. This has resulted in**
**the need for us to purchase additional**
**food supplies to ensure we have enough**
**stock to fulfil the needs of our clients on**
**a daily basis.**
**Due to our financial position, we have**
**been able to set up a “long-term notice**
**reserves savings account” which holds**
**enough capital to allow us to continue**
**offering our services at the present**
**demand level for at least two years,**
**even if the amount of food donated**
**drops even further than we are**
**experiencing at this present time.**|
|Amount of reserves held|Para 1.22|**An amount of £22772.76 is presently**
**held in our 95-day notice reserves**
**savings account, in addition to £8694.23**
**in our instant access savings account**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal|The charity’s principal||**Our principal source of funds are**
**unsolicited financial donations given by**
**members of the public and local,**|
|---|---|---|---|
|||Para 1.47||
Para 1.47
|sources of funds (including
any fundraising)||**regional, and national businesses. We**
**have not taken any loans. We also rely**
**on food, toiletries, and other such**
**household products, donated by the**
**public and other organisations, to help**
**our clients’ immediate needs.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**All monies are held in our 3 current and**
**savings bank accounts.**|
|A description of the principal
risks facing the charity|Para 1.46|**Donations from the public drying up, but**
**our financial position should cover this**
**risk for the foreseeable future.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by the current Trustees**
**having regard for the skills, knowledge**
**and experience needed for the effective**
**administration of the CIO**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**We are an independent charity but we**
**work with the Trussell Trust, who supply**
**training, computer systems, literature,**
**and compliance management, enabling**
**us to work efficiently within the**
**guidelines of the organisation.**|
|Relationship with any
related parties|Para 1.51|**We act as a signposting agency to other**
**organisations like the Citizens Advice**
**Bureau, Debt charities and**
**Monmouthshire CC where our clients**
**can get help to ease their financial**
**problems. We do not offer any loans or**
**financial advice to our clients.**|
|Other||**Even though we work with vulnerable**
**people we only meet them on the food**
**bank premises where we make them feel**
**welcome and give them a food parcel.**
**There is always more than one volunteer**
**present to help each client.**|
## **Reference and Administrative details**
|Charity name|Monmouth and District Foodbank|
|---|---|
|Other name the charity uses||
|Registered charity number|1154701|
|Charity’s principal address|c/o Monmouth Baptist Church
3 Monk Street
Monmouth
NP25 3LR|
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## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Michael Brain||||
||JudyFussell||||
||Gail Patricia Wright|Treasurer|||
||Anne Elisabeth
Sheppard||||
||Rev Jonathan
Greaves|Chair of Trustees|||
||Ian James Davis
Roberts||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** M Brain **Full name(s)** Michael Brain
**Position (eg Secretary,** Trustee **Chair, etc)**
**Date**
18[th] December 2025
Charity No: 1154701
## Monmouth and District Foodbank
Statement of Account – 1 August 2024 to 31 July 2025
|RECEIPTS
£
Monthly donatons by Standing Order
2,570.00
Individual donatons
9,658.15
Interest on Savings Account
853.00
TOTAL RECEIPTS
13,081.15
PAYMENTS
Materials
1,332.93
Services
3,281.03
Provisions
12,474.16
Others
764.60
TOTAL PAYMENTS
17,852.62
NET SURPLUS
- 4,771.47
Statement of Assets and Liabilites
31 July 2025
£
CASH FUNDS
Cash at Bank – current account
1,895.39
Cash at Bank – 95 Day Notce
22,772.76
Cash at Bank – Instant savings
8,694.23
Pety Cash
-
TOTAL CASH FUNDS
33,362.38
Note: All funds are unrestricted|31 July 2024
£
5,519.86
20,032.35
12,581.64
-
38,133.85|
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