Trustees’ Annual Report for the period
From 1[st] August 2023 Period start date To Period end date
31[st] July 2024
Charity name: Monmouth and District Foodbank
Charity registration number:1154701
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The prevention or relief of poverty in Monmouth and its environs in particular but not exclusively, by providing emergency supplies of food to individuals in need and/or charities, or other organisations, working to prevent or relieve poverty |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Collection of food and other items donated by the public and then distributed to our clients who have come directly to us, or via a network of introducing agencies, including the likes of doctors, nurses, housing associations, local government employees, the Citizens Advice Bureau, churches, social workers, debt agencies, etc |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have worked with the guidance issued by the Charity Commission on public benefit. All our activities are solely for the benefit of the public and only for the relief or prevention of poverty. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
All staff are volunteers-we have no paid employees |
Para 1.38 N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In our financial year 1st August 2023 - 31st July 2024 we fed, on 514 occasions, a total of 1140 individuals, made up of 771 Adults, plus 369 children, which is a decrease of 16% over the same period last financial year. We also gave an additional 50+ families, consisting of 79 adults + 53 children, who were in a desperate financial position, surprise Christmas parcels. These consisted of a week’s supply of ordinary food, plus gift vouchers so that the families could buy themselves Christmas food, and presents, for all the family. We did not choose who got the parcels. The families concerned were selected by our independent agency network who specifically knew each family’s circumstances. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We continue to be in a very strong financial position even though donations of food to the food bank have dropped over the period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We do not specifically hold reserves. We also do not actively seek financial donations, only donations of food which are enough to cover our clients’ immediate needs. Financial donations allow us to function as a charity and allow us to purchase specific food stocks that are running low, plus also to give surprise Christmas food parcels, and presents, to needy families in our area. Due to the kindness of the people of Monmouth, donations, both financial and of foodstuffs, have continued over the last 12 months giving us a very strong financial position. |
| Amount of reserves held | Para 1.22 | £32614 is presently held in our savings accounts, in addition to £5520 in our transactions account |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our principal source of funds are unsolicited financial donations given by members of the public and local businesses. We have not taken any grants or loans. We also rely on food, toiletries, and other such household products, donated by the public and other organisations, to help our clients’ immediate needs. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | All monies are held in our current and savings bank accounts. |
| A description of the principal risks facing the charity |
Para 1.46 | Donations from the public drying up, but our financial position should cover this risk for the foreseeable future. |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by the current Trustees having regard for the skills, knowledge and experience needed for the effective administration of the CIO |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | We are an independent charity but we work with the Trussell Trust, who supply training, computer systems and literature, together with compliance management, to enable us to work efficiently and within the guidelines of the organisation. |
| Relationship with any related parties |
Para 1.51 | We act as a signposting agency to other organisations like the Citizens Advice Bureau, Debt charities and Monmouthshire CC where our clients can get help to ease their financial problems. We do not offer any loans or financial advice to our clients. |
| Other | Even though we work with vulnerable people we only meet them on the food bank premises where we make them feel welcome and give them a food parcel. There is always more than one volunteer present to help each client. |
Reference and Administrative details
| Charity name | Monmouth and District Foodbank |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1154701 |
| Charity’s principal address | c/o Monmouth Baptist Church 3 Monk Street Monmouth NP25 3LR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Michael Brain | Manager | |||
| JudyFussell | ||||
| Gail Patricia Wright | 13/10/2023 | |||
| Anne Elisabeth Sheppard |
||||
| Rev Jonathan Greaves |
Chair of Trustees | |||
| Ian James Davis Roberts |
||||
| Michael Roberts | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) M Brain Full name(s) Michael Brain Position (eg Secretary, Managing Trustee Chair, etc) Date 14th March 2025
| Monmouth and District Foodbank | Monmouth and District Foodbank | Charity No: | 1154701 | ||
|---|---|---|---|---|---|
| Statement of Account – 1 August 2023 – 31 July 2024 | |||||
| RECEIPTS | £ | ||||
| Monthly donatons by standing order | 2860.00 | ||||
| Individual donatons | 10236.39 | ||||
| Interest on Savings Account | 426.55 | ||||
| TOTAL RECEIPTS | 13522.94 | ||||
| PAYMENTS | |||||
| Materials | 568.90 | ||||
| Services | 3351.27 | ||||
| Provisions | 9028.44 | ||||
| Other | 504.42 | ||||
| TOTAL PAYMENTS | 13453.03 | ||||
| Net surplus | £69.91 | ||||
| Statement of Assets and Liabilites | |||||
| 31 | July 2024 | 31 July 2023 | |||
| Cash funds | £ | £ | |||
| Cash at bank – current account | 5519.86 | 25187.44 | |||
| Cash at Bank – savings accounts | 32613.99 | 12876.50 | |||
| Pety Cash | nil | nil | |||
| ------------ | ------------ | ||||
| Total Cash Funds | 38133.85 | 38063.94 |
Note: All funds are unrestricted