## **Trustees’ Annual Report for the period**
## **From 1[st] August 2023 Period start date To Period end date**
## **31[st] July 2024**
## **Charity name: Monmouth and District Foodbank**
## **Charity registration number:1154701**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The prevention or relief of poverty in**
**Monmouth and its environs in particular**
**but not exclusively, by providing**
**emergency supplies of food to**
**individuals in need and/or charities, or**
**other organisations, working to prevent**
**or relieve poverty**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Collection of food and other items**
**donated by the public and then**
**distributed to our clients who have**
**come directly to us, or via a network of**
**introducing agencies, including the likes**
**of doctors, nurses, housing**
**associations, local government**
**employees, the Citizens Advice Bureau,**
**churches, social workers, debt**
**agencies, etc**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have worked with the**
**guidance issued by the Charity**
**Commission on public benefit. All our**
**activities are solely for the benefit of the**
**public and only for the relief or**
**prevention of poverty.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**N/A**|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers||**All staff are volunteers-we have no paid**
**employees**|
Para 1.38 **N/A** Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In our financial year 1st August 2023 -**
**31st July 2024 we fed, on 514 occasions,**
**a total of 1140 individuals, made up of**
**771 Adults, plus 369 children, which is a**
**decrease of 16% over the same period**
**last financial year.**
**We also gave an additional 50+ families,**
**consisting of 79 adults + 53 children,**
**who were in a desperate financial**
**position, surprise Christmas parcels.**
**These consisted of a week’s supply of**
**ordinary food, plus gift vouchers so that**
**the families could buy themselves**
**Christmas food, and presents, for all the**
**family.**
**We did not choose who got the parcels.**
**The families concerned were selected**
**by our independent agency network**
**who specifically knew each family’s**
**circumstances.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**We continue to be in a very strong**
**financial position even though**
**donations of food to the food bank have**
**dropped over the period.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We do not specifically hold reserves. We**
**also do not actively seek financial**
**donations, only donations of food which**
**are enough to cover our clients’**
**immediate needs.**
**Financial donations allow us to function**
**as a charity and allow us to purchase**
**specific food stocks that are running**
**low, plus also to give surprise**
**Christmas food parcels, and presents,**
**to needy families in our area.**
**Due to the kindness of the people of**
**Monmouth, donations, both financial**
**and of foodstuffs, have continued over**
**the last 12 months giving us a very**
**strong financial position.**|
|Amount of reserves held|Para 1.22|**£32614 is presently held in our savings**
**accounts, in addition to £5520 in our**
**transactions account**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our principal source of funds are**
**unsolicited financial donations given by**
**members of the public and local**
**businesses. We have not taken any**
**grants or loans. We also rely on food,**
**toiletries, and other such household**
**products, donated by the public and**
**other organisations, to help our clients’**
**immediate needs.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**All monies are held in our current and**
**savings bank accounts.**|
|A description of the principal
risks facing the charity|Para 1.46|**Donations from the public drying up, but**
**our financial position should cover this**
**risk for the foreseeable future.**|
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by the current Trustees**
**having regard for the skills, knowledge**
**and experience needed for the effective**
**administration of the CIO**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**We are an independent charity but we**
**work with the Trussell Trust, who supply**
**training, computer systems and**
**literature, together with compliance**
**management, to enable us to work**
**efficiently and within the guidelines of**
**the organisation.**|
|Relationship with any
related parties|Para 1.51|**We act as a signposting agency to other**
**organisations like the Citizens Advice**
**Bureau, Debt charities and**
**Monmouthshire CC where our clients**
**can get help to ease their financial**
**problems. We do not offer any loans or**
**financial advice to our clients.**|
|Other||**Even though we work with vulnerable**
**people we only meet them on the food**
**bank premises where we make them feel**
**welcome and give them a food parcel.**
**There is always more than one volunteer**
**present to help each client.**|
## **Reference and Administrative details**
|Charity name|Monmouth and District Foodbank|
|---|---|
|Other name the charity uses||
|Registered charity number|1154701|
|Charity’s principal address|c/o Monmouth Baptist Church
3 Monk Street
Monmouth
NP25 3LR|
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## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Michael Brain|Manager|||
||JudyFussell||||
||Gail Patricia Wright||13/10/2023||
||Anne Elisabeth
Sheppard||||
||Rev Jonathan
Greaves|Chair of Trustees|||
||Ian James Davis
Roberts||||
||Michael Roberts|Treasurer|||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** M Brain **Full name(s)** Michael Brain **Position (eg Secretary,** Managing Trustee **Chair, etc) Date** 14th March 2025
|Monmouth and District Foodbank|Monmouth and District Foodbank|||Charity No:|1154701|
|---|---|---|---|---|---|
|**Statement of Account – 1 August 2023 – 31 July 2024**||||||
|**RECEIPTS**||||£||
|Monthly donatons by standing order||||2860.00||
|Individual donatons|||10236.39|||
|Interest on Savings Account||||426.55||
|**TOTAL RECEIPTS**|||**13522.94**|||
|**PAYMENTS**||||||
|Materials||||568.90||
|Services|||3351.27|||
|Provisions|||9028.44|||
|Other||||504.42||
|**TOTAL PAYMENTS**|||**13453.03**|||
|Net surplus|£69.91|||||
|**Statement of Assets and Liabilites**||||||
|||**31**|**July 2024**||**31 July 2023**|
|**Cash funds**|||£||£|
|Cash at bank – current account||5519.86|||25187.44|
|Cash at Bank – savings accounts||32613.99|||12876.50|
|Pety Cash||nil|||nil|
|||------------|||------------|
|**Total Cash Funds**||**38133.85**|||**38063.94**|
_Note: All funds are unrestricted_