Clara Vale Village Hall Association
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
Charity No. 1154652
Clara Vale Village Hall Association
Charity No: 1154652 Trustees Ben Thomas (Treasurer) Valerie Murray Kate Goggin Gill Hale Alison Poulter Charity Offices South View Clara Vale Ryton Tyne & Wear NE40 3SY Independent Examiner Mark Thompson MAAT 42 Lesbury Road Newcastle NE6 5LB Bankers Co-operative Bank plc 1 Balloon Street Manchester M60 3SY
The trustees’ present their report together with the unaudited financial statements of the charity for the year ended 31 March 2025.
Objective
The aim of the Clara Vale Village Hall Association (CVVHA) is to provide for recreation, education amenity, and to encourage community spirit within the village of Clara Vale.
Structure
New Trustees are elected at the Association’s Annual General Meeting. The business of the organisation is managed by the Association’s management committee. Induction of new trustees is conducted by the Association’s officers and relevant training is offered.
Public Benefits
In alignment with its objectives, the CVVHA offers a range of weekly activities and classes, including yoga, pilates, barre, karate, table tennis, and dance sessions for children. Additionally, the Hall hosts a choir, craft workshops, dog ring training, and a parent and toddler group. The association also hosts monthly sewing socials and occasional wreath-making classes.
Volunteers facilitate a weekly ‘Wednesday Warm Space’ café, monthly village breakfast events, and pizza nights. Annual or biannual volunteer-led fundraising events encompass jumble sales, Open Gardens, a Christmas Fair, carol singing, and the Clara Feelgood Festival.
Grants for Warm Spaces
A number of grants, including the household support grant were provided to the CVVHA to assist with purchasing food for the Hall’s ‘Warm Spaces’ initiative. The total of these grants in the 2024-25 financial year was £6,000.
Gateshead Council's winter 'Warm Spaces' initiative has been enthusiastically adopted by the Village Hall, developing into a weekly cafe open all year round. All are welcome, the initiative has brought new people to the Hall and provides a social environment for all who participate. Table tennis tables are available for those who want to use them, and a quiet room for those who want to work. Warm Spaces has also attracted a regular number of volunteers to help out.
Grant Funding for Village Hall Improvements
The Association has also secured important funding from external organisations to support the ongoing improvement of the village hall facilities. A grant of £12,715 was received from Groundwork specifically for the installation of destratification ceiling fans and underfloor insulation. These enhancements are intended to improve energy efficiency and comfort within the hall, ensuring a more pleasant environment for all users.
Additionally, the John Bell Foundation awarded a grant of £10,000, which enabled the installation of solar panels and battery storage at the hall. This initiative not only advances the Association's commitment to sustainability but also helps reduce operational costs by using renewable energy.
Designated funding
The designated funds in the account are set aside specifically for building improvements, for example roof repairs, window upgrades or replacement of our heating systems. This is due to the charity being responsible for the upkeep, maintenance and repair of the village hall building, which is over 100 years old.
Achievements
In line with the Association's objectives, CVVHA has continued to deliver a comprehensive programme of activities designed for the benefit of the local community. These activities, as previously outlined, encompass a diverse array of classes and sessions that cater to a broad spectrum of interests and age groups. The regular schedule not only encourages community engagement but also promotes well-being and social interaction amongst residents.
Furthermore, the Association has successfully implemented several energy-saving measures within the village hall. The installation of solar panels, improvements in insulation, and the addition of ceiling fans have all been completed. These initiatives are a testament to the Association's commitment to enhancing the sustainability and comfort of the hall, ensuring it remains a welcoming and energy-efficient space for all users.
Plans for 2025/2026
The CVVHA is committed to ongoing improvements and maintenance of the village hall in the coming year. A primary focus will be addressing essential maintenance requirements to ensure the building remains safe, functional, and welcoming for all users. In parallel, the Association will continue its efforts to adopt more sustainable methods of heating the hall, further supporting environmental responsibility and energy efficiency.
Alongside these priorities, the CVVHA is keen to foster and support new initiatives that make full use of the hall’s facilities for the benefit of the wider community. By encouraging fresh ideas and activities, the Association aims to enhance community engagement and ensure the village hall continues to meet the evolving needs of residents.
Approval
This report was approved by the trustees and signed on their behalf.
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INDEPENDENT EXAMINER'S REPORT
Report to the trustees of Clara Vale Village Hall Association
On accounts for the 31 March 2025 Charity no 1154652 year ended
Respective responsibilities of The trustees of the organisation are responsible for the preparation of accounts; trustees and they consider that an audit is not required for this year under section 144(2) of the examiner Charities Act 2011 and that an Independent Examination is needed. It is my responsibility to
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examine the accounts (under section 145 of the 2011 Act),
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follow the procedures laid down in the General Directions given by the Charity
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Commission (under section 145(5)(b) of the Act), and • state whether particular matters have come to my attention.
Basis of My examination was carried out in accordance with General Directions given by independent the Charity Commissioners. An examination includes a review of the accounting examiner’s records kept by the charity and a comparison of the accounts presented with statement those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent In the course of my examination, no matter has come to my attention: examiner's 1. which gives me reasonable cause to believe that in, any material respect, the statement trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 130 of the Act); and • accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 18 November 2025 Name: Mark Thompson MAAT Address: 42 Lesbury Road Newcastle NE6 5LB
Clara Vale Village Hall Association
Statement of Financial Activities for the Year Ended 31 March 2025
| Notes Incoming Resources 4 Incoming resources from generated funds Grants Received Donations and legacies Charitable Activities Other Trading Activities Investments Total Incoming Resources Resources Expended 5 Raising Funds Charitable activities Total Resources Expended Net Incoming/Outgoing Resources Transfer Between Funds Total Funds Brought Forward Total Funds Carried Forward |
Unrestricted Designated Restricted Total Total Funds Funds Funds 2024-25 2023-24 £ £ £ £ £ 250 28,465 28,715 5,000 5,178 5,178 5,577 30,097 30,097 27,489 32,256 32,256 29,063 473 473 362 |
|---|---|
| 68,254 28,465 96,719 67,491 |
|
| 3,404 6,757 10,161 8,454 51,307 23,038 74,345 48,668 |
|
| 54,711 0 29,795 84,506 57,122 |
|
| 13,543 (1,330) 12,213 10,369 (20,000) 20,000 34,446 45,000 1,330 80,776 70,407 |
|
| 27,989 65,000 0 92,989 80,776 |
Clara Vale Village Hall Association
Balance Sheet as at 31 March 2025
| Notes Fixed Assets Tangible Assets Current Assets Debtors & Prepayments 7 Cash at bank and in hand Creditors:due within one year 8 Net Current Assets Net Assets Funds 9 Unrestricted Designated Restricted |
£ 949 92,039 |
2025 2024 £ £ £ 0 0 989 80,267 81,256 (480) 92,989 80,776 92,989 80,776 27,989 34,446 65,000 45,000 0 1,330 92,989 80,776 |
2025 2024 £ £ £ 0 0 989 80,267 81,256 (480) 92,989 80,776 92,989 80,776 27,989 34,446 65,000 45,000 0 1,330 92,989 80,776 |
|---|---|---|---|
| 92,989 | |||
| 80,776 | |||
| 34,446 45,000 1,330 |
|||
| 80,776 |
The financial statements were approved by the following members of the Management Committee :
Signed …………….……………………… Position ………………………………….. Signed …………….……………………… Position ………………………………….. Date ……………………………………….
Clara Vale Village Hall Association
Notes to the accounts, 2024/25
1. Basis of accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Clara Vale Village Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
2. Trustees and Staff
| Trustees and Staff | |
|---|---|
| No Trustees were remunerated or received expenses payments. | |
| Total Salary Costs | 12185 |
| Average no of part time staff was | 1 |
3. Costs of financial services
The cost for the Independent Examination for the financial period will be £400.
4. Analysis of Income
| Grants Received Community Foundation (John Bell Fund) Groundwork UK Gateshead Council (Household Support Fund) Total Grants Received Donations and Legacies Charitable Activities Room Hire Office Rental EV Car Charger Other |
10000 12175 6000 28175 |
|---|---|
| 5178 | |
| 18909 10646 2445 256 |
|
| 32256 |
| Other Trading Activities Fundraising Investments Interest Received 5 Analysis of Expenditure Hall Maintenance Staff Costs Manager Utilities Cleaning Fundraising IT/Communications Consumables Insurance Miscellaneous 6 Debtors & Prepayments Sundry Debtors (HMRC Gift Aid) |
30096 473 38828 12815 11045 6484 10161 2212 859 1519 583 |
|---|---|
| 84506 | |
| 949 |
7 Creditors
Sundry Creditors 0
8 Restricted Funds
| National Lottery Community Fund Gateshead Council (Household Support Fund) Community Foundation (John Bell Fund) Groundwork UK Gateshead Council (Household Support Fund) Total Designated Fund Building Improvemnts Fund |
Open Balance Income Expend End Balance 396 396 0 934 934 0 10000 10000 0 12175 12175 0 6000 6000 0 |
|---|---|
| 1330 28175 1330 0 |
|
| 65000 |