## **Clara Vale Village Hall Association**
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
**Charity No. 1154652**
## **Clara Vale Village Hall Association**
**Charity No:** 1154652 **Trustees** Ben Thomas (Treasurer) Valerie Murray Kate Goggin Gill Hale Alison Poulter **Charity Offices** South View Clara Vale Ryton Tyne & Wear NE40 3SY **Independent Examiner** Mark Thompson MAAT 42 Lesbury Road Newcastle NE6 5LB **Bankers** Co-operative Bank plc 1 Balloon Street Manchester M60 3SY
## **The trustees’ present their report together with the unaudited financial statements of the charity for the year ended 31 March 2025.**
## **Objective**
The aim of the Clara Vale Village Hall Association (CVVHA) is to provide for recreation, education amenity, and to encourage community spirit within the village of Clara Vale.
## **Structure**
New Trustees are elected at the Association’s Annual General Meeting. The business of the organisation is managed by the Association’s management committee. Induction of new trustees is conducted by the Association’s officers and relevant training is offered.
## **Public Benefits**
In alignment with its objectives, the CVVHA offers a range of weekly activities and classes, including yoga, pilates, barre, karate, table tennis, and dance sessions for children. Additionally, the Hall hosts a choir, craft workshops, dog ring training, and a parent and toddler group. The association also hosts monthly sewing socials and occasional wreath-making classes.
Volunteers facilitate a weekly ‘Wednesday Warm Space’ café, monthly village breakfast events, and pizza nights. Annual or biannual volunteer-led fundraising events encompass jumble sales, Open Gardens, a Christmas Fair, carol singing, and the Clara Feelgood Festival.
## **Grants for Warm Spaces**
A number of grants, including the household support grant were provided to the CVVHA to assist with purchasing food for the Hall’s ‘Warm Spaces’ initiative. The total of these grants in the 2024-25 financial year was £6,000.
Gateshead Council's winter 'Warm Spaces' initiative has been enthusiastically adopted by the Village Hall, developing into a weekly cafe open all year round. All are welcome, the initiative has brought new people to the Hall and provides a social environment for all who participate. Table tennis tables are available for those who want to use them, and a quiet room for those who want to work. Warm Spaces has also attracted a regular number of volunteers to help out.
## **Grant Funding for Village Hall Improvements**
The Association has also secured important funding from external organisations to support the ongoing improvement of the village hall facilities. A grant of £12,715 was received from Groundwork specifically for the installation of destratification ceiling fans and underfloor insulation. These enhancements are intended to improve energy efficiency and comfort within the hall, ensuring a more pleasant environment for all users.
Additionally, the John Bell Foundation awarded a grant of £10,000, which enabled the installation of solar panels and battery storage at the hall. This initiative not only advances the Association's commitment to sustainability but also helps reduce operational costs by using renewable energy.
## **Designated funding**
The designated funds in the account are set aside specifically for building improvements, for example roof repairs, window upgrades or replacement of our heating systems. This is due to the charity being responsible for the upkeep, maintenance and repair of the village hall building, which is over 100 years old.
## **Achievements**
In line with the Association's objectives, CVVHA has continued to deliver a comprehensive programme of activities designed for the benefit of the local community. These activities, as previously outlined, encompass a diverse array of classes and sessions that cater to a broad spectrum of interests and age groups. The regular schedule not only encourages community engagement but also promotes well-being and social interaction amongst residents.
Furthermore, the Association has successfully implemented several energy-saving measures within the village hall. The installation of solar panels, improvements in insulation, and the addition of ceiling fans have all been completed. These initiatives are a testament to the Association's commitment to enhancing the sustainability and comfort of the hall, ensuring it remains a welcoming and energy-efficient space for all users.
## **Plans for 2025/2026**
The CVVHA is committed to ongoing improvements and maintenance of the village hall in the coming year. A primary focus will be addressing essential maintenance requirements to ensure the building remains safe, functional, and welcoming for all users. In parallel, the Association will continue its efforts to adopt more sustainable methods of heating the hall, further supporting environmental responsibility and energy efficiency.
Alongside these priorities, the CVVHA is keen to foster and support new initiatives that make full use of the hall’s facilities for the benefit of the wider community. By encouraging fresh ideas and activities, the Association aims to enhance community engagement and ensure the village hall continues to meet the evolving needs of residents.
## **Approval**
This report was approved by the trustees and signed on their behalf.
…........................................................................
## **INDEPENDENT EXAMINER'S REPORT**
## **Report to the trustees of Clara Vale Village Hall Association**
**On accounts for the 31 March 2025 Charity no 1154652 year ended**
**Respective responsibilities of** The trustees of the organisation are responsible for the preparation of accounts; **trustees and** they consider that an audit is not required for this year under section 144(2) of the **examiner** Charities Act 2011 and that an Independent Examination is needed. It is my responsibility to
- examine the accounts (under section 145 of the 2011 Act),
- follow the procedures laid down in the General Directions given by the Charity
- Commission (under section 145(5)(b) of the Act), and • state whether particular matters have come to my attention.
**Basis of** My examination was carried out in accordance with General Directions given by **independent** the Charity Commissioners. An examination includes a review of the accounting **examiner’s** records kept by the charity and a comparison of the accounts presented with **statement** those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
**Independent** In the course of my examination, no matter has come to my attention: **examiner's** 1. which gives me reasonable cause to believe that in, any material respect, the **statement** trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 130 of the Act); and • accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date: 18 November 2025 Name:** Mark Thompson MAAT **Address:** 42 Lesbury Road Newcastle NE6 5LB
## **Clara Vale Village Hall Association**
## **Statement of Financial Activities for the Year Ended 31 March 2025**
|**Notes**
**Incoming Resources**
**4**
Incoming resources from generated funds
Grants Received
Donations and legacies
Charitable Activities
Other Trading Activities
Investments
**Total Incoming Resources**
**Resources Expended**
**5**
Raising Funds
Charitable activities
**Total Resources Expended**
**Net Incoming/Outgoing Resources**
**Transfer Between Funds**
**Total Funds Brought Forward**
**Total Funds Carried Forward**|**Unrestricted**
**Designated**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**2024-25**
**2023-24**
**£**
**£**
**£**
**£**
**£**
250
28,465
28,715
5,000
5,178
5,178
5,577
30,097
30,097
27,489
32,256
32,256
29,063
473
473
362|
|---|---|
||68,254
28,465
96,719
67,491|
||3,404
6,757
10,161
8,454
51,307
23,038
74,345
48,668|
||54,711
0
29,795
84,506
57,122|
||13,543
(1,330)
12,213
10,369
(20,000)
20,000
34,446
45,000
1,330
80,776
70,407|
||27,989
65,000
0
92,989
80,776|
## **Clara Vale Village Hall Association**
## **Balance Sheet as at 31 March 2025**
|**Notes**
**Fixed Assets**
Tangible Assets
**Current Assets**
Debtors & Prepayments
**7**
Cash at bank and in hand
**Creditors:**due within one year
**8**
**Net Current Assets**
**Net Assets**
**Funds**
**9**
Unrestricted
Designated
Restricted|**£**
949
92,039|**2025**
**2024**
**£**
**£**
**£**
0
0
989
80,267
81,256
(480)
92,989
80,776
92,989
80,776
27,989
34,446
65,000
45,000
0
1,330
92,989
80,776|**2025**
**2024**
**£**
**£**
**£**
0
0
989
80,267
81,256
(480)
92,989
80,776
92,989
80,776
27,989
34,446
65,000
45,000
0
1,330
92,989
80,776|
|---|---|---|---|
||92,989|||
|||||
||||80,776|
||||34,446
45,000
1,330|
||||80,776|
## **The financial statements were approved by the following members of the Management Committee :**
Signed …………….……………………… Position ………………………………….. Signed …………….……………………… Position ………………………………….. Date ……………………………………….
## **Clara Vale Village Hall Association**
## **Notes to the accounts, 2024/25**
## **1. Basis of accounts**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Clara Vale Village Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## **2. Trustees and Staff**
|**Trustees and Staff**||
|---|---|
|No Trustees were remunerated or received expenses payments.||
|Total Salary Costs|**12185**|
|Average no of part time staff was|**1**|
## **3. Costs of financial services**
The cost for the Independent Examination for the financial period will be £400.
## **4. Analysis of Income**
|**Grants Received**
Community Foundation (John Bell Fund)
Groundwork UK
Gateshead Council (Household Support Fund)
**Total Grants Received**
**Donations and Legacies**
**Charitable Activities**
Room Hire
Office Rental
EV Car Charger
Other|10000
12175
6000
**28175**|
|---|---|
||**5178**|
||18909
10646
2445
256|
||**32256**|
|**Other Trading Activities**
Fundraising
**Investments**
Interest Received
**5 Analysis of Expenditure**
Hall Maintenance
Staff Costs Manager
Utilities
Cleaning
Fundraising
IT/Communications
Consumables
Insurance
Miscellaneous
**6 Debtors & Prepayments**
Sundry Debtors (HMRC Gift Aid)|30096
473
38828
12815
11045
6484
10161
2212
859
1519
583|
|---|---|
||**84506**|
|||
||**949**|
## **7 Creditors**
Sundry Creditors 0
## **8 Restricted Funds**
|National Lottery Community Fund
Gateshead Council (Household Support Fund)
Community Foundation (John Bell Fund)
Groundwork UK
Gateshead Council (Household Support Fund)
**Total**
**Designated Fund**
Building Improvemnts Fund|**Open**
**Balance**
**Income**
**Expend**
**End**
**Balance**
396
396
0
934
934
0
10000
10000
0
12175
12175
0
6000
6000
0|
|---|---|
||**1330**
**28175**
**1330**
**0**|
||**65000**|