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← Clara Vale Village Hall Association

2024-03-31-accounts

Clara Vale Village Hall Association

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

Charity No. 1154652

Clara Vale Village Hall Association
Charity No: 1154652
Trustees Ben Thomas
Valerie Murray
Helen Haran
Kate Goggin
Charity Offices
South View
Clara Vale
Ryton
Tyne & Wear NE40 3SY
Independent
Examiner Mark Thompson MAAT
42 Lesbury Road
Newcastle
NE6 5LB
Bankers
Co-operative Bank plc
1 Balloon Street
Manchester
M60 3SY

The trustees’ present their report together with the unaudited financial statements of the charity for the year ended 31 March 2024.

Objective

The aim of the Clara Vale Village Hall Association is to provide facilities for recreation, education and amenity, and to encourage community spirit within the village of Clara Vale.

Benefits

Several activities take place in the village on a regular basis, these include:

April 2023 to March 2024

Gateshead Council's winter 'Warm Spaces' initiative has been enthusiastically adopted by the village Hall, developing into a weekly cafe open all year round. All are welcome, the initiative has brought new people to the Hall and provides a social environment for all who participate. Table tennis tables are available for those who want to use them, and a quiet room for those who want to work. Warm Spaces has also attracted a regular number of volunteers to help out.

During the year volunteers also organised a ceilidh, pizza night and multiple other fund raising events to help support the hall and contribute to the recreational activities and community spirit, in line with Committee’s objectives.

Two grants were awarded during the year from Gateshead Council’s Household Support Fund which has help fund the provision of food at our warm spaces events. A Lottery grant was successfully applied for during the previous year. This has enabled the Association to purchase tables, cupboards, and other furniture that in addition to the practical benefits they offer have really improved the aesthetics of the kitchen and meeting room.

Coming year 2024-2025

Ambitious plans are being developed to install solar panels, better insulate the Hall building and eventually replace the outdated gas boilers with a more environmentally friendly, sustainable heating system. In the meantime, heating and overall energy costs will remain challenging.

Approval

This report was approved by the trustees and signed on their behalf.

…........................................................................

INDEPENDENT EXAMINER'S REPORT

Report to the trustees of Clara Vale Village Hall Association

On accounts for the 31 March 2024 Charity no 1154652 year ended Respective responsibilities of trustees and The trustees of the organisation are responsible for the preparation of accounts; they consider that an audit is not required for this year under section 144(2) of examiner the Charities Act 2011 and that an Independent Examination is needed. It is my responsibility to

 examine the accounts (under section 145 of the 2011 Act),  follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and  state whether particular matters have come to my attention.

Basis of My examination was carried out in accordance with General Directions given by independent the Charity Commissioners. An examination includes a review of the accounting examiner’s records kept by the charity and a comparison of the accounts presented with statement those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent In the course of my examination, no matter has come to my attention: examiner's 1. which gives me reasonable cause to believe that in, any material respect, the statement trustees have not met the requirements to ensure that:  proper accounting records are kept (in accordance with section 130 of the Act); and  accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 29 October 2024 Name: Mark Thompson MAAT Address: 42 Lesbury Road Newcastle NE6 5LB

Clara Vale Village Hall Association

Statement of Financial Activities for the Year Ended 31 March 2024

Notes
Incoming Resources
4
Incoming resources from generated funds
Grants Received
Donations and legacies
Charitable Activities
Other Trading Activities
Investments
Total Incoming Resources
Resources Expended
5
Raising Funds
Charitable activities
Total Resources Expended
Net Incoming/Outgoing Resources
Total Funds Brought Forward
Total Funds Carried Forward		 Unrestricted
Designated
Restricted
Total
Total
Funds
Funds
Funds
2023-24
2022-23
£
£
£
£
£
5,000
5,000
10,597
5,577
5,577
9,923
27,489
27,489
25,369
29,063
29,063
22,485
362
362
43
62,491
5,000
67,491
68,417
6,273
2,181
8,454
3,966
44,602
4,066
48,668
54,010
50,875
0
6,247
57,122
57,976
11,616
(1,247)
10,369
10,440
22,830
45,000
2,577
70,407
59,967
34,446
45,000
1,330
80,776
59,967

Clara Vale Village Hall Association

Balance Sheet as at 31 March 2024

Notes
Fixed Assets
Tangible Assets
Current Assets
Debtors & Prepayments
7
Cash at bank and in hand
Creditors:due within one year
8
Net Current Assets
Net Assets
Funds
9
Unrestricted
Designated
Restricted		 2024
£
£
0
989
80,267
81,256
(480)
80,776
80,776
34,446
45,000
1,330
80,776		 2023
£
£
0
3,045
68,431
71,476
(1,069)
70,407
70,407
22,830
45,000
2,577
70,407

The financial statements were approved by the following members of the Management Committee :

Signed …………….……………………… Position ………………………………….. Signed …………….……………………… Position ………………………………….. Date ……………………………………….

Clara Vale Village Hall Association

Notes to the accounts, 2023/24

1. Basis of accounts

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Clara Vale Village Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

2. Trustees and Staff

Trustees and Staff
No Trustees were remunerated or received expenses payments.
Total Salary Costs 11731
Average no of part time staff was 1

3. Costs of financial services

The cost for the Independent Examination for the financial period will be £380.

4. Analysis of Income

Grants Received
Restricted:
Gateshead Council (Household Support Fund)
Donations and Legacies
Charitable Activities
Room Hire
Office Rental
EV Car Charger
Other
Other Trading Activities
Fundraising
Investments
Interest Received		 5000
5577
16791
10397
1875
29063
27489
362
5 Analysis of Expenditure
Hall Maintenance
Staff Costs Manager
Utilities
Furniture, Mixer & Freezer
Cleaning
Fundraising
IT/Communications
Hall Hire
Consumables
Insurance
Miscellaneous
6 Debtors & Prepayments
Sundry Debtors
7 Creditors
Sundry Creditors		 11770
11730
13344
2031
5396
8454
1719
75
681
1436
486
57122
989
480

8 Restricted Funds

National Lottery Community Fund
Gateshead Council (Household Support Fund)
Total
Designated Fund
Building Improvemnts Fund		 Open
Balance
Income
Expend
End
Balance
2577
2181
396
5000
4066
934
2577
5000
6247
1330
45000