## **Clara Vale Village Hall Association**
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
**Charity No. 1154652**
|**Clara Vale Village**|**Hall Association**|
|---|---|
|**Charity No:**|1154652|
|**Trustees**|Ben Thomas|
||Valerie Murray|
||Helen Haran|
||Kate Goggin|
|**Charity Offices**|
South View|
||Clara Vale|
||Ryton|
||Tyne & Wear NE40 3SY|
|**Independent**||
|**Examiner**|Mark Thompson MAAT|
||42 Lesbury Road|
||Newcastle|
||NE6 5LB|
|**Bankers**|
Co-operative Bank plc|
||1 Balloon Street|
||Manchester|
||M60 3SY|
## **The trustees’ present their report together with the unaudited financial statements of the charity for the year ended 31 March 2024.**
## **Objective**
The aim of the Clara Vale Village Hall Association is to provide facilities for recreation, education and amenity, and to encourage community spirit within the village of Clara Vale.
## **Benefits**
Several activities take place in the village on a regular basis, these include:
- Exercise Classes: Yoga, Pilates, Barre, Karate, Table Tennis and children's dance classes.
- Group activities: weekly choir, dog ring training group, parent and toddler group, and Craft Group. Social and fundraising events: these include a weekly cafe, monthly breakfast, and annual events such as the Christmas Fair, Open Gardens, Jumble Sale, monthly Sewing Circle and Cyclothon.
- The Hall is also hired out as a venue for parties, functions, wedding receptions, workshops, and conferences.
- The business centre attached to the Hall continues to be rented by local businesses.
## **April 2023 to March 2024**
Gateshead Council's winter 'Warm Spaces' initiative has been enthusiastically adopted by the village Hall, developing into a weekly cafe open all year round. All are welcome, the initiative has brought new people to the Hall and provides a social environment for all who participate. Table tennis tables are available for those who want to use them, and a quiet room for those who want to work. Warm Spaces has also attracted a regular number of volunteers to help out.
During the year volunteers also organised a ceilidh, pizza night and multiple other fund raising events to help support the hall and contribute to the recreational activities and community spirit, in line with Committee’s objectives.
Two grants were awarded during the year from Gateshead Council’s Household Support Fund which has help fund the provision of food at our warm spaces events. A Lottery grant was successfully applied for during the previous year. This has enabled the Association to purchase tables, cupboards, and other furniture that in addition to the practical benefits they offer have really improved the aesthetics of the kitchen and meeting room.
## **Coming year 2024-2025**
Ambitious plans are being developed to install solar panels, better insulate the Hall building and eventually replace the outdated gas boilers with a more environmentally friendly, sustainable heating system. In the meantime, heating and overall energy costs will remain challenging.
## **Approval**
This report was approved by the trustees and signed on their behalf.
…........................................................................
## **INDEPENDENT EXAMINER'S REPORT**
## **Report to the trustees of Clara Vale Village Hall Association**
**On accounts for the 31 March 2024 Charity no 1154652 year ended Respective responsibilities of trustees and** The trustees of the organisation are responsible for the preparation of accounts; they consider that an audit is not required for this year under section 144(2) of **examiner** the Charities Act 2011 and that an Independent Examination is needed. It is my responsibility to
examine the accounts (under section 145 of the 2011 Act), follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and state whether particular matters have come to my attention.
**Basis of** My examination was carried out in accordance with General Directions given by **independent** the Charity Commissioners. An examination includes a review of the accounting **examiner’s** records kept by the charity and a comparison of the accounts presented with **statement** those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
**Independent** In the course of my examination, no matter has come to my attention: **examiner's** 1. which gives me reasonable cause to believe that in, any material respect, the **statement** trustees have not met the requirements to ensure that: proper accounting records are kept (in accordance with section 130 of the Act); and accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date: 29 October 2024 Name:** Mark Thompson MAAT **Address:** 42 Lesbury Road Newcastle NE6 5LB
## **Clara Vale Village Hall Association**
## **Statement of Financial Activities for the Year Ended 31 March 2024**
|**Notes**
**Incoming Resources**
**4**
Incoming resources from generated funds
Grants Received
Donations and legacies
Charitable Activities
Other Trading Activities
Investments
**Total Incoming Resources**
**Resources Expended**
**5**
Raising Funds
Charitable activities
**Total Resources Expended**
**Net Incoming/Outgoing Resources**
**Total Funds Brought Forward**
**Total Funds Carried Forward**|**Unrestricted**
**Designated**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**2023-24**
**2022-23**
**£**
**£**
**£**
**£**
**£**
5,000
5,000
10,597
5,577
5,577
9,923
27,489
27,489
25,369
29,063
29,063
22,485
362
362
43
62,491
5,000
67,491
68,417
6,273
2,181
8,454
3,966
44,602
4,066
48,668
54,010
50,875
0
6,247
57,122
57,976
11,616
(1,247)
10,369
10,440
22,830
45,000
2,577
70,407
59,967
34,446
45,000
1,330
80,776
59,967|
|---|---|
## **Clara Vale Village Hall Association**
## **Balance Sheet as at 31 March 2024**
|**Notes**
**Fixed Assets**
Tangible Assets
**Current Assets**
Debtors & Prepayments
**7**
Cash at bank and in hand
**Creditors:**due within one year
**8**
**Net Current Assets**
**Net Assets**
**Funds**
**9**
Unrestricted
Designated
Restricted|**2024**
**£**
**£**
0
989
80,267
81,256
(480)
80,776
80,776
34,446
45,000
1,330
80,776|**2023**
**£**
**£**
0
3,045
68,431
71,476
(1,069)
70,407
70,407
22,830
45,000
2,577
70,407|
|---|---|---|
## **The financial statements were approved by the following members of the Management Committee :**
Signed …………….……………………… Position ………………………………….. Signed …………….……………………… Position ………………………………….. Date ……………………………………….
## **Clara Vale Village Hall Association**
## **Notes to the accounts, 2023/24**
## **1. Basis of accounts**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Clara Vale Village Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## **2. Trustees and Staff**
|**Trustees and Staff**||
|---|---|
|No Trustees were remunerated or received expenses payments.||
|Total Salary Costs|**11731**|
|Average no of part time staff was|**1**|
## **3. Costs of financial services**
The cost for the Independent Examination for the financial period will be £380.
## **4. Analysis of Income**
|**Grants Received**
**Restricted:**
Gateshead Council (Household Support Fund)
**Donations and Legacies**
**Charitable Activities**
Room Hire
Office Rental
EV Car Charger
Other
**Other Trading Activities**
Fundraising
**Investments**
Interest Received|**5000**
**5577**
16791
10397
1875
**29063**
**27489**
**362**|
|---|---|
|**5 Analysis of Expenditure**
Hall Maintenance
Staff Costs Manager
Utilities
Furniture, Mixer & Freezer
Cleaning
Fundraising
IT/Communications
Hall Hire
Consumables
Insurance
Miscellaneous
**6 Debtors & Prepayments**
Sundry Debtors
**7 Creditors**
Sundry Creditors|11770
11730
13344
2031
5396
8454
1719
75
681
1436
486
**57122**
**989**
**480**|
|---|---|
## **8 Restricted Funds**
|National Lottery Community Fund
Gateshead Council (Household Support Fund)
**Total**
**Designated Fund**
Building Improvemnts Fund|**Open**
**Balance**
**Income**
**Expend**
**End**
**Balance**
2577
2181
396
5000
4066
934
**2577**
**5000**
**6247**
**1330**
**45000**|
|---|---|