Clara Vale Village Hall Association
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
Charity No. 1154652
Clara Vale Village Hall Association
| Charity No: | 1154652 |
|---|---|
| Trustees | Gillian Hale (Chair) |
| Steve Hilton (Treasurer) | |
| John Kelly | |
| Martin Church | |
| Ben Thomas | |
| Mary Hughes | |
| Charity Offices | South View |
| Clara Vale | |
| Ryton | |
| Tyne & Wear NE40 3SY | |
| Independent | |
| Examiner | Mark Thompson MAAT |
| 42 Lesbury Road | |
| Newcastle | |
| NE6 5LB | |
| Bankers | Co-operative Bank plc |
| 1 Balloon Street | |
| Manchester | |
| M60 3SY |
The trustees’ present their report together with the unaudited financial statements of the charity for the year ended 31 March 2021.
Objective
The aim of the Clara Vale Village Hall Association is to provide facilities for recreation, education and amenity, and to encourage community spirit within the village of Clara Vale.
Benefits
When open, the benefits of the Village Hall include
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Exercise classes -Yoga, Karate, Pilates and Table Tennis
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Association meetings such as Parents and Toddlers group, Dog Training and Photography
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Social and fundraising events including Lunch club and Breakfasts monthly, annual events such as Christmas Fair, Jumble Sale, Open Gardens, Cyclothon, the Clara Vale Calendar and Clara Ale Festival.
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Food (Market Stalls for food, Takeaways some evenings, the hall has a pizza oven )
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A venue for parties and functions
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Three businesses are located in the Offices space
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Emmaville School visits the Nature Reserve and Orchard and uses the Village Hall as a base
April 2020 to March 2021
The Village Hall has not been fully open since March 2020. It was closed completely during the first few months of the Covid-19 pandemic. A few events were able to take place between August and November but stopped in December. We were unable to run any of the normal fundraising events that is a significant source of our income. Hall hire was similarly affected, as can be seen in our accounts. We are fortunate to have two other funding streams, namely rental from the offices and regular donations, mainly from Clara Vale residents. Gateshead Council have also been very supportive financially.
The lockdown was particularly disappointing because the renovations were finished to the hall, there is a lovely new kitchen and the village has been barely able to use it.
Coming year 2021-2022
The hall is gradually reopening as Government Rules and prudence allows. The hall has a full diary of rentals over the summer, exercise classes are scheduled to return and some limited social activities are being planned. Time will tell whether normal activity will resume or if there is a return of Covid-19 and more lockdown. The Association is still in a strong position to weather any further difficulties in the coming year.
Approval
This report was approved by the trustees and signed on their behalf.
INDEPENDENT EXAMINER'S REPORT
Report to the trustees of
Clara Vale Village Hall Association
On accounts for the 31 March 2021 Charity no 1154652 year ended Respective responsibilities of The trustees of the organisation are responsible for the preparation of accounts; trustees and they consider that an audit is not required for this year under section 144(2) of examiner the Charities Act 2011 and that an Independent Examination is needed. It is my responsibility to
-
examine the accounts (under section 145 of the 2011 Act),
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follow the procedures laid down in the General Directions given by the Charity
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Commission (under section 145(5)(b) of the Act), and • state whether particular matters have come to my attention.
Basis of My examination was carried out in accordance with General Directions given by independent the Charity Commissioners. An examination includes a review of the accounting examiner’s records kept by the charity and a comparison of the accounts presented with statement those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
| Independent | In the course of my examination, no matter has come to my attention: |
|---|---|
| examiner's | 1. which gives me reasonable cause to believe that in, any material respect, the |
| statement | trustees have not met the requirements to ensure that: |
| • proper accounting records are kept (in accordance with section 130 of the | |
| Act); and | |
| • accounts are prepared which agree with the accounting records and comply | |
| with the accounting requirements of the Act; or | |
| 2. to which, in my opinion, attention should be drawn in order to enable a proper | |
| understanding of the accounts to be reached. |
Signed: Date: 24th May 2021 Name: Mark Thompson MAAT Address: 42 Lesbury Road Newcastle NE6 5LB
Clara Vale Village Hall Association
Statement of Financial Activities for the Year Ended 31 March 2021
| Unrestricted Restricted Total Notes Funds Funds 2020-21 £ £ £ Incoming Resources 4 Incoming resources from generated funds Grants Received 24,515 11,313 35,828 Donations and legacies 5,588 5,588 Charitable Activities 8,969 8,969 Other Trading Activities 502 502 Investments 395 395 Other 0 Total Incoming Resources 39,969 11,313 51,282 Resources Expended 5 Raising Funds 0 Charitable activities 23,396 58,834 82,230 Total Resources Expended 23,396 58,834 82,230 Net Incoming/Outgoing Resources Before Transfers 16,573 (47,521) (30,948) Transfers Gross transfers between funds 6 (12,995) 12,995 0 Net Movement in Funds in the Financial Year 3,578 (34,526) (30,948) Reconciliation of Funds Total Funds Brought Forward 59,806 34,526 94,332 Total Funds Carried Forward 63,384 0 63,384 |
Unrestricted Restricted Total Notes Funds Funds 2020-21 £ £ £ Incoming Resources 4 Incoming resources from generated funds Grants Received 24,515 11,313 35,828 Donations and legacies 5,588 5,588 Charitable Activities 8,969 8,969 Other Trading Activities 502 502 Investments 395 395 Other 0 Total Incoming Resources 39,969 11,313 51,282 Resources Expended 5 Raising Funds 0 Charitable activities 23,396 58,834 82,230 Total Resources Expended 23,396 58,834 82,230 Net Incoming/Outgoing Resources Before Transfers 16,573 (47,521) (30,948) Transfers Gross transfers between funds 6 (12,995) 12,995 0 Net Movement in Funds in the Financial Year 3,578 (34,526) (30,948) Reconciliation of Funds Total Funds Brought Forward 59,806 34,526 94,332 Total Funds Carried Forward 63,384 0 63,384 |
Total 2019-20 £ 0 7,534 19,841 10,383 765 0 |
|---|---|---|
| 39,969 11,313 51,282 |
38,523 | |
| 0 23,396 58,834 82,230 |
3,171 64,118 |
|
| 23,396 58,834 82,230 |
67,289 | |
| 16,573 (47,521) (30,948) (12,995) 12,995 0 3,578 (34,526) (30,948) 59,806 34,526 94,332 |
(28,766) 0 (28,766) 123,098 |
|
| 63,384 0 63,384 |
94,332 |
Clara Vale Village Hall Association
Balance Sheet as at 31 March 2021
| Notes Fixed Assets Tangible Assets Current Assets Debtors & Prepayments 7 Cash at bank and in hand Creditors:due within one year 8 Net Current Assets Net Assets Funds 9 Unrestricted Restricted |
2021 £ £ 0 2,870 61,676 64,546 (1,162) 63,384 63,384 63,384 0 63,384 |
2020 £ £ 0 216 94,462 94,678 (346) 94,332 94,332 59,806 34,526 94,332 |
2020 £ £ 0 216 94,462 94,678 (346) 94,332 94,332 59,806 34,526 94,332 |
|---|---|---|---|
| 94,332 | |||
| 59,806 34,526 |
|||
| 94,332 |
The financial statements were approved by the following members of the Management Committee :
Signed …………….……………………… Position ………………………………….. Signed …………….……………………… Position ………………………………….. Date ……………………………………….
Clara Vale Village Hall Association
Notes to the accounts, 2020/21
1. Basis of accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Clara Vale Village Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
2. Trustees and Staff
| No Trustees were remunerated or received expenses payments. | |
|---|---|
| Total Salary Costs | £8890 |
| Average no of part time staff was | 2 |
3. Costs of financial services
The cost for the Independent Examination for the financial period will be £320.
4. Analysis of Income
| Grants Received ACRE Grant Gateshead Council Connected Voice, Christmas Appeal Gateshead Council (COVID Funding) HMRC Furlough Funding Donations and Legacies Charitable Activities Exercise Classes Room Hire Office Rental Other Other Trading Activities Fundraising Investments Interest Received |
10063 500 750 22285 2230 |
|---|---|
| 35828 | |
| 5588 | |
| 378 1273 7318 25 |
|
| 8969 | |
| 502 | |
| 395 |
| 5 Analysis of Expenditure Staff Costs Manager Staff Costs Caretaker Volunteer Expenses Utilities Insurance Cleaning Stationery IT/Communications Repairs/Renewals Miscellaneous Professional Fees Special Projects (Restricted Funding) |
6279 2611 18 3458 1679 893 82 939 6335 803 300 58834 |
|---|---|
| 82230 |
6 Gross transfers between funds
Gross transfers between funds 12295 This was the Centre's contribution to rennovation work. Debtors & Prepayments Sundry Debtors 2870 Creditors Sundry Creditors 1162
7 Debtors & Prepayments
8 Creditors
9 Restricted Funds
| Garfield Weston Foundation County Durham Community Foundation Gateshead Council ACRE Grant Gateshead Council (Councillor's Fund) Connected Voice, Christmas Appeal Total |
Open Balance Income Expend End Balance 33851 33851 0 500 500 0 175 175 0 10063 10063 0 500 500 0 750 750 0 |
|---|---|
| 34526 11313 45839 0 |