## **Clara Vale Village Hall Association** **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** **Charity No. 1154652** ## **Clara Vale Village Hall Association** |**Charity No:**|1154652| |---|---| |**Trustees**|Gillian Hale (Chair)| ||Steve Hilton (Treasurer)| ||John Kelly| ||Martin Church| ||Ben Thomas| ||Mary Hughes| |**Charity Offices**|
South View| ||Clara Vale| ||Ryton| ||Tyne & Wear NE40 3SY| |**Independent**|| |**Examiner**|Mark Thompson MAAT| ||42 Lesbury Road| ||Newcastle| ||NE6 5LB| |**Bankers**|Co-operative Bank plc| ||1 Balloon Street| ||Manchester| ||M60 3SY| ## **The trustees’ present their report together with the unaudited financial statements of the charity for the year ended 31 March 2021.** ## **Objective** The aim of the Clara Vale Village Hall Association is to provide facilities for recreation, education and amenity, and to encourage community spirit within the village of Clara Vale. ## **Benefits** When open, the benefits of the Village Hall include - Exercise classes -Yoga, Karate, Pilates and Table Tennis - Association meetings such as Parents and Toddlers group, Dog Training and Photography - Social and fundraising events including Lunch club and Breakfasts monthly, annual events such as Christmas Fair, Jumble Sale, Open Gardens, Cyclothon, the Clara Vale Calendar and Clara Ale Festival. - Food (Market Stalls for food, Takeaways some evenings, the hall has a pizza oven ) - A venue for parties and functions - Three businesses are located in the Offices space - Emmaville School visits the Nature Reserve and Orchard and uses the Village Hall as a base ## **April 2020 to March 2021** The Village Hall has not been fully open since March 2020. It was closed completely during the first few months of the Covid-19 pandemic. A few events were able to take place between August and November but stopped in December. We were unable to run any of the normal fundraising events that is a significant source of our income. Hall hire was similarly affected, as can be seen in our accounts. We are fortunate to have two other funding streams, namely rental from the offices and regular donations, mainly from Clara Vale residents. Gateshead Council have also been very supportive financially. The lockdown was particularly disappointing because the renovations were finished to the hall, there is a lovely new kitchen and the village has been barely able to use it. ## **Coming year 2021-2022** The hall is gradually reopening as Government Rules and prudence allows. The hall has a full diary of rentals over the summer, exercise classes are scheduled to return and some limited social activities are being planned. Time will tell whether normal activity will resume or if there is a return of Covid-19 and more lockdown. The Association is still in a strong position to weather any further difficulties in the coming year. ## **Approval** This report was approved by the trustees and signed on their behalf. ## **INDEPENDENT EXAMINER'S REPORT** ## **Report to the trustees of** ## **Clara Vale Village Hall Association** **On accounts for the 31 March 2021 Charity no 1154652 year ended Respective responsibilities of** The trustees of the organisation are responsible for the preparation of accounts; **trustees and** they consider that an audit is not required for this year under section 144(2) of **examiner** the Charities Act 2011 and that an Independent Examination is needed. It is my responsibility to - examine the accounts (under section 145 of the 2011 Act), - follow the procedures laid down in the General Directions given by the Charity - Commission (under section 145(5)(b) of the Act), and • state whether particular matters have come to my attention. **Basis of** My examination was carried out in accordance with General Directions given by **independent** the Charity Commissioners. An examination includes a review of the accounting **examiner’s** records kept by the charity and a comparison of the accounts presented with **statement** those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. |**Independent**|In the course of my examination, no matter has come to my attention:| |---|---| |**examiner's**|1. which gives me reasonable cause to believe that in, any material respect, the| |**statement**|trustees have not met the requirements to ensure that:| ||• proper accounting records are kept (in accordance with section 130 of the| ||Act); and| ||• accounts are prepared which agree with the accounting records and comply| ||with the accounting requirements of the Act; or| ||2. to which, in my opinion, attention should be drawn in order to enable a proper| ||understanding of the accounts to be reached.| **Signed: Date: 24th May 2021 Name:** Mark Thompson MAAT **Address:** 42 Lesbury Road Newcastle NE6 5LB ## **Clara Vale Village Hall Association** ## **Statement of Financial Activities for the Year Ended 31 March 2021** |**Unrestricted**
**Restricted**
**Total**
**Notes**
**Funds**
**Funds**
**2020-21**
**£**
**£**
**£**
**Incoming Resources**
**4**
Incoming resources from generated funds
Grants Received
24,515
11,313
35,828
Donations and legacies
5,588
5,588
Charitable Activities
8,969
8,969
Other Trading Activities
502
502
Investments
395
395
Other
0
**Total Incoming Resources**
39,969
11,313
51,282
**Resources Expended**
**5**
Raising Funds
0
Charitable activities
23,396
58,834
82,230
**Total Resources Expended**
23,396
58,834
82,230
**Net Incoming/Outgoing Resources Before Transfers**
16,573
(47,521)
(30,948)
**Transfers**
Gross transfers between funds
**6**
(12,995)
12,995
0
**Net Movement in Funds in the Financial Year**
3,578
(34,526)
(30,948)
**Reconciliation of Funds**
**Total Funds Brought Forward**
59,806
34,526
94,332
**Total Funds Carried Forward**
63,384
0
63,384|**Unrestricted**
**Restricted**
**Total**
**Notes**
**Funds**
**Funds**
**2020-21**
**£**
**£**
**£**
**Incoming Resources**
**4**
Incoming resources from generated funds
Grants Received
24,515
11,313
35,828
Donations and legacies
5,588
5,588
Charitable Activities
8,969
8,969
Other Trading Activities
502
502
Investments
395
395
Other
0
**Total Incoming Resources**
39,969
11,313
51,282
**Resources Expended**
**5**
Raising Funds
0
Charitable activities
23,396
58,834
82,230
**Total Resources Expended**
23,396
58,834
82,230
**Net Incoming/Outgoing Resources Before Transfers**
16,573
(47,521)
(30,948)
**Transfers**
Gross transfers between funds
**6**
(12,995)
12,995
0
**Net Movement in Funds in the Financial Year**
3,578
(34,526)
(30,948)
**Reconciliation of Funds**
**Total Funds Brought Forward**
59,806
34,526
94,332
**Total Funds Carried Forward**
63,384
0
63,384|**Total**
**2019-20**
**£**
0
7,534
19,841
10,383
765
0| |---|---|---| ||39,969
11,313
51,282|38,523| ||0
23,396
58,834
82,230|3,171
64,118| ||23,396
58,834
82,230|67,289| ||16,573
(47,521)
(30,948)
(12,995)
12,995
0
3,578
(34,526)
(30,948)
59,806
34,526
94,332|(28,766)
0
(28,766)
123,098| ||63,384
0
63,384|94,332| ## **Clara Vale Village Hall Association** ## **Balance Sheet as at 31 March 2021** |**Notes**
**Fixed Assets**
Tangible Assets
**Current Assets**
Debtors & Prepayments
**7**
Cash at bank and in hand
**Creditors:**due within one year
**8**
**Net Current Assets**
**Net Assets**
**Funds**
**9**
Unrestricted
Restricted|**2021**
**£**
**£**
0
2,870
61,676
64,546
(1,162)
63,384
63,384
63,384
0
63,384|**2020**
**£**
**£**
0
216
94,462
94,678
(346)
94,332
94,332
59,806
34,526
94,332|**2020**
**£**
**£**
0
216
94,462
94,678
(346)
94,332
94,332
59,806
34,526
94,332| |---|---|---|---| ||||| ||||94,332| ||||59,806
34,526| ||||94,332| ## **The financial statements were approved by the following members of the Management Committee :** Signed …………….……………………… Position ………………………………….. Signed …………….……………………… Position ………………………………….. Date ………………………………………. ## **Clara Vale Village Hall Association** ## **Notes to the accounts, 2020/21** ## **1. Basis of accounts** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). Clara Vale Village Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). ## **2. Trustees and Staff** |No Trustees were remunerated or received expenses payments.|| |---|---| |Total Salary Costs|**£8890**| |Average no of part time staff was|**2**| ## **3. Costs of financial services** The cost for the Independent Examination for the financial period will be £320. ## **4. Analysis of Income** |**Grants Received**
ACRE Grant
Gateshead Council
Connected Voice, Christmas Appeal
Gateshead Council (COVID Funding)
HMRC Furlough Funding
**Donations and Legacies**
**Charitable Activities**
Exercise Classes
Room Hire
Office Rental
Other
**Other Trading Activities**
Fundraising
**Investments**
Interest Received|10063
500
750
22285
2230| |---|---| ||**35828**| ||| ||**5588**| ||378
1273
7318
25| ||**8969**| ||| ||**502**| ||| ||**395**| |**5 Analysis of Expenditure**
Staff Costs Manager
Staff Costs Caretaker
Volunteer Expenses
Utilities
Insurance
Cleaning
Stationery
IT/Communications
Repairs/Renewals
Miscellaneous
Professional Fees
Special Projects (Restricted Funding)|6279
2611
18
3458
1679
893
82
939
6335
803
300
58834| |---|---| ||**82230**| ## **6 Gross transfers between funds** **Gross transfers between funds 12295** This was the Centre's contribution to rennovation work. **Debtors & Prepayments** Sundry Debtors **2870 Creditors** Sundry Creditors **1162** ## **7 Debtors & Prepayments** ## **8 Creditors** ## **9 Restricted Funds** |Garfield Weston Foundation
County Durham Community Foundation
Gateshead Council
ACRE Grant
Gateshead Council (Councillor's Fund)
Connected Voice, Christmas Appeal
**Total**|**Open**
**Balance**
**Income**
**Expend**
**End**
**Balance**
33851
33851
0
500
500
0
175
175
0
10063
10063
0
500
500
0
750
750
0| |---|---| ||**34526**
**11313**
**45839**
**0**|