Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1st February 2023 To 31 January 2024
Section A Reference and administration details
Charity name
Walton Community Library
Other names charity is known by None
Registered charity number (if any) 1154607 Charity's principal address Charles Waterton House, 6 Almond Avenue Walton Wakefield Postcode WF2 6UA ~~ee~~
Registered charity number (if any) 1154607
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Colin Moran Chair 2 Bryan Harvey Treasurer 3 Peter Heigham Secretary 4 Libby Hall 5 Meryl Smith 6 Maureen Penney 7 Malcolm Wood 1/2/2023 – 30/11/2023 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~===~~ Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent Examiner | Brian Lister | Sandal, Wakefield, West Yorkshire |
Name of chief executive or names of senior staff members (Optional information)
Library Manager – Rita Anderson
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution.
- (eg. trust deed, constitution)
Charitable Incorporated Organisation (CIO) How the charity is constituted
- (eg. trust, association, company)
Trustees are elected by rotation, in accordance with the Constitution, by Trustee selection methods members of the CIO at the Annual General Meeting (AGM)
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees.
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the charity’s organisational structure and any wider network with which the charity works.
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relationship with any related parties.
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Trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
To advance education of the public of Wakefield in West Yorkshire and its environs, by the running and management of a community library and associated facilities for learning and individual skills development including the cultivation of art and arts activities and recreation and leisure activities for the benefit of the said residents. |
|---|---|
| The following weekly activities continued throughout the year: Nordic Walking group Cycling groups - both for Beginners and Experienced riders. ‘Walton Singers’ library community choir with approx. 30 members Toddlers group Bridge club Talk, Laugh and Craft Monthly events: Book Club Whist Drive 2nd& 4thof the month Wine Evenings 1st& 3rd Ad Hoc events Quiz’s Flower arranging Children’s Easter craft morning Bunny Trail Tracy Batty ‘Book Signing’ in the library Linda Philips, Soroptimist, again used the library to highlight their organisation. ‘Plant a Poem’ workshop by Jan Sargent to raise awareness of Parkinsons Disease. Organised 5k adult Fun Run at Walton Colliery Park- Legging it for the library which included a ¼ mile children’s fun run. Everybody received a medal. Coronation Party – Library supported Walton Parish Council and Working4Walton on the delivery of the Coronation celebrations. Loaned out the library sound system and the library choir performed on the day. Also arranged for three classes of school children (90 in total) to visit the library on a regular basis and take books away to read. Organised the Holiday Reading Challenge (theme – Creepy House). 41 children completed from Walton Primary Academy, and 13 from nearby schools, each reading six books during the holidays. Entered the Scarecrow competition with ‘Mary Poppins’ Word Fest – ‘Beyond Words’ Martin’s Circus Skill’s. Activities included spinning plates, balloons, feathers, diabolos, flower sticks and rings. 38 people attended. The annual photo shoot competition went ahead with the winning pictures selected by members of the public and used in the library calendar for 2024. |
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Craft fair held at the Sports & Social Club in November enabling local crafters to display their wares.
Arranged for the Phoenix Brass Band to perform for the residents in December along with the Christmas Choir Concert.
On 11[th] January 2024 Karen Wright (from Bake Off) gave a talk on her new book and demonstrated how to cook in a caravan.
General Library Services:
The library has four public computers and provides a printing, photocopying, and laminating service along with a children’s play area stocked with toys, books, and jigsaws.
We have had numerous new members join the library several of whom have offered their services as volunteer helpers.
The Trustees are mindful of their compliance obligations as trustees of a CIO regarding its governance and financial reporting and with regards to the public benefit obligation. The Trustees have fully considered the guidance on public benefit as issued by the CC in overseeing our work over the current financial year.
Additional details of objectives and activities (Optional information)
Walton Community Library does not make any grants.
You may choose to include further statements, where relevant, about:
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policy on grant making;
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policy programme related investment;
We do not invest any assets in a policy Programme Related Investment.
Volunteers have still played a significant and essential role in running the activities and have kept the spirit of the library alive within the village until we were able to move into our new premises.
- contribution made by volunteers.
Section D Achievements and performance
The library has worked hard to retain its original library members but also Summary of the main to attract new members and volunteers to the library. achievements of the charity during the year
We have built on the existing activities we already deliver.
Work Experience with 2 students went incredibly well. Both were keen and eager to learn. They picked up library operations quickly and were an immense help with setting up the Reading Challenge. They mixed well with the volunteers and hopefully left feeling they had accomplished something during their time with us. Both schools contacted us to
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Section D Achievements and performance
express their gratitude to the library for taking them.
Our Duke of Edinburgh Award student has now completed and has continued to work with us as an assistant library volunteer.
The inaugural Fun Run was an overwhelming success. It proved to be an excellent day out for the family. The weather was kind to us and everyone who attended appeared to have an enjoyable time. With many runners achieving personal bests.
We also held our first Ceilidh in September at the Sports and Social Club, with a live band, which was a sell-out.
Section E Financial review
Brief statement of the charity’s policy on reserves
The Trustees have agreed to maintain a reserve of £10.000 which is reviewed annually. The reserve is equivalent to one year’s operating costs.
Details of any funds materially We do not have any funds in deficit. in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has Expenditure has been used solely for running the library and funding the recreational and arts activities organised by the library, for the benefit of
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supported the key objectives Library members and the residents of Walton.
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of the charity;
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investment policy and Investment policy is to keep reserve funds on deposit with a UK Clearing objectives including any Bank covered by the FSCS. ethical investment policy adopted.
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Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Peter Heigham Full name(s) Colin Moran Position (eg Secretary, Chair, Chair Secretary etc) Date
Appendix A - Organisation
Main Committee
7 Trustees
Manager
1 Manager of Library Operations
Membership
24 Charity Members
Sub-committees
Events and activities Operations
Volunteers
23 Regular volunteers
UA
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CHARITY COMMISSION FOR ENGLAND ANO WALES WALTON COMMUNrrY LIBRARY Receipts and payments accounts CC16a For the period from 1st FebTua 2023 3181 January 2024 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year tothe neares¢ tothe neomt£ to tho near881£ to tho Iifrarg8t £ toth• n•are•t£ A1 Recei LlbrB G•n¢r8ted AGtiviti88 Evonts and Fundralsln poal 933 10.643 8.566 933 10.543 6,566 1.313 3.623 13.910 1,000 ross income AR) As88t and Invostment sales, {see table). 18.042 18,042 20,346 rotal receipts 18.042 A3Pa ments 5,133 4,980 .221 2M72 100 Llbra ActlvltioY5 EThts and Fundrnsln 5,133 4,960 6,221 2.872 100 5.398 6,961 3,100 2.669 3.024 Sub total 18,286 18,286 20.132 A4 Asset and Investment urchases see table Sub total 18,286 1a,286 20.132 Net of receipts/(payments) AS Transferyts between funds A6 Cash funds last year end Cash funds this year end 214 25,841 26.841 26,086 CCXX R1 accounts (SSI 1210212024
Section B Statement of assets and liabilities at the end of the period Unrgstticted funds Restricted funds Catecjofl 'S Endowment funds DeLcJils to nÈarest£ to nèarest£ to near05t£ B1 Cash funds 8ank k¢ount 26.829 Petty Cash 12 Total cash funds 25.841 (agree bALgncoswiEh rIcP¢S payment 8ccountl¥i) Unrostricted funds Restrlcted funds to nearest£ Endowment funds to n•afyst £ Detalls to nearest£ B2 Other monetary assets Details Fund to whlch Cost loptlonall Currentvalue onal Détalls Compul8rs Fund lo whkh Cost (oponlI ¢urr•nt vAIu• B4 ABset8 rntslned for the charlty's own u8e 500 4000 Fmufe 8nd FMtlno$ 4000 Details Fund to whlch Amoynt du• lonal IVh•n due ona B5 Llablllties STgned by one or tnjstees on behaFf of all the Iwstees S¢gnatu Print Name Date of roval COLIN MORAN PETER HEIGHAM CCXX R2 accounts {SS) 0910412024
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of LfoN COMMU/T / 116£AA I/ AhJuAAg 202 On accounts for the year ended 318-, J Charity no (if any) //5U07 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("th8 Trusf) for the year ended Responsibilitles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (°the Act"). I report in resp6Ct of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have follow the applicable Directs'ons given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I conf irm that no material matters have come to my attentj'on (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Independent examiner's ststement Slgned: Name: ISTEk Relevant professional qualification(s) or body (if any): Address.. XcJkkSk7</Lr Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charty accounts: directions and guidance for examiners). IER October 2018
Give here brief details of any items that the examiner wishes to disclose. IER October 2018
Walton Community Library th Annual General Meeting 14 May 2024 Treasurers Report for the year ending 31, Jan 2024. Annual Accounts See attached: st These cover the period l February 2023 to 31 January 2024. The accounts have been prepared on a receipts and payment basis as recommended by the Charities Commission and approved by the Trustees. Whi15t the level of income does not necessitate an Independent Examination, the Trustees have adopted a policy of having an independent examination, irrespettive of income level. The examinerfs certificate is attached to the accounts and there are no areas of concern. In summary, total income for the year was £18,042 against expenditure of £18,286 a deficit of £244 giving a year end balance of £25,841. Income The inaugural Fun Run produced a net profit of £1667. The Craft Fair proved a hit once again and raised £797 The Walton Calendar sold well and with the generous support of our sponsors made £1,355 The Choir contributed a net £1,610. Barclays Bank fund matched the Brass Band Concert which made £604. We held 5 of the popular Wine Tastings which brought in £996 and the 3 Quiz events made £417. Two Concerts at St Pauls from the Walton Singers were sell outs and brought in £422 and our first Ceilidh made £277.
Ex enditure Main Items were". Managers Fees £5,133 Cleaning £1,680 Photocopier £730 Insurance £850 Wifi & Telephone £717 We have now settled into our new home and both old and new activities are taking place. This year we are holding the Open Garden event and profit from that should give us finanacial stability for the immediate future. I would like to thank Rita Anderson our Library Manager for her hard work and dedication in making the Library the success is it today. A big thank you to our volunteer5 who keep the Library open and to members of the various committees for their hard work organising and running the events and activities. Also thanks to all our sponsors that have supported the Library throughout the year, not forgetting Colin, our Chairrnan and my fellow Trustees. l B Harvey Treasurer