## **Trustees' Annual Report for the period** 

Period start date Period end date Day Month Year Day Month Year **From** 1st February 2023 **To** 31 January 2024 

Section A                        Reference and administration details 

**Charity name** 

Walton Community Library 

**Other names charity is known by** None 

**Registered charity number (if any) 1154607 Charity's principal address** Charles Waterton House, 6 Almond Avenue Walton Wakefield **Postcode WF2 6UA** ~~ee~~ 

**Registered charity number (if any) 1154607** 

**Names of the charity trustees who manage the charity** 

**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Colin Moran Chair 2 Bryan Harvey Treasurer 3 Peter Heigham Secretary 4 Libby Hall 5 Meryl Smith 6 Maureen Penney 7 Malcolm Wood 1/2/2023 – 30/11/2023 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~===~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** 

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## **Names and addresses of advisers (Optional information)** 

|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**<br>**Name**<br>**Address**|||
|**Independent Examiner**|Brian Lister|Sandal, Wakefield, West Yorkshire|
||||
||||
||||



## **Name of chief executive or names of senior staff members (Optional information)** 

Library Manager – Rita Anderson 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

Constitution. 

- (eg. trust deed, constitution) 

Charitable Incorporated Organisation (CIO) How the charity is constituted 

- (eg. trust, association, company) 

Trustees are elected by rotation, in accordance with the Constitution, by Trustee selection methods members of the CIO at the Annual General Meeting (AGM) 

- (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees. 

- the charity’s organisational structure and any wider network with which the charity works. 

- relationship with any related parties. 

- Trustees’ consideration of major risks and the system and procedures to manage them. 

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## **Section C                    Objectives and activities** 

|**Summary of the objects of the**<br>**charity set out in its**<br>**governing document**<br>Summary of the main activities<br>undertaken for the public benefit<br>in relation to these objects<br>(include within this section the<br>statutory declaration that<br>trustees have had regard to the<br>guidance issued by the Charity<br>Commission on public benefit)|To advance education of the public of Wakefield in West Yorkshire and<br>its environs, by the running and management of a community library and<br>associated facilities for learning and individual skills development<br>including the cultivation of art and arts activities and recreation and<br>leisure activities for the benefit of the said residents.|
|---|---|
||The following weekly activities continued throughout the year:<br>Nordic Walking group<br>Cycling groups - both for Beginners and Experienced riders.<br>‘Walton Singers’ library community choir with approx. 30 members<br>Toddlers group<br>Bridge club<br>Talk, Laugh and Craft<br>Monthly events:<br>Book Club<br>Whist Drive 2nd& 4thof the month<br>Wine Evenings 1st& 3rd<br>Ad Hoc events<br>Quiz’s<br>Flower arranging<br>Children’s Easter craft morning<br>Bunny Trail<br>Tracy Batty ‘Book Signing’ in the library<br>Linda Philips, Soroptimist, again used the library to highlight their<br>organisation.<br>‘Plant a Poem’ workshop by Jan Sargent to raise awareness of<br>Parkinsons Disease.<br>Organised 5k adult Fun Run at Walton Colliery Park- Legging it for the<br>library which included a ¼ mile children’s fun run. Everybody received a<br>medal.<br>Coronation Party – Library supported Walton Parish Council and<br>Working4Walton on the delivery of the Coronation celebrations. Loaned<br>out the library sound system and the library choir performed on the day.<br>Also arranged for three classes of school children (90 in total) to visit the<br>library on a regular basis and take books away to read.<br>Organised the Holiday Reading Challenge (theme – Creepy House). 41<br>children completed from Walton Primary Academy, and 13 from nearby<br>schools, each reading six books during the holidays.<br>Entered the Scarecrow competition with ‘Mary Poppins’<br>Word Fest – ‘Beyond Words’ Martin’s Circus Skill’s. Activities included<br>spinning plates, balloons, feathers, diabolos, flower sticks and rings. 38<br>people attended.<br>The annual photo shoot competition went ahead with the winning pictures<br>selected by members of the public and used in the library calendar for<br>2024.|



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Craft fair held at the Sports & Social Club in November enabling local crafters to display their wares. 

Arranged for the Phoenix Brass Band to perform for the residents in December along with the Christmas Choir Concert. 

On 11[th] January 2024 Karen Wright (from Bake Off) gave a talk on her new book and demonstrated how to cook in a caravan. 

General Library Services: 

The library has four public computers and provides a printing, photocopying, and laminating service along with a children’s play area stocked with toys, books, and jigsaws. 

We have had numerous new members join the library several of whom have offered their services as volunteer helpers. 

The Trustees are mindful of their compliance obligations as trustees of a CIO regarding its governance and financial reporting and with regards to the public benefit obligation. The Trustees have fully considered the guidance on public benefit as issued by the CC in overseeing our work over the current financial year. 

## **Additional details of objectives and activities (Optional information)** 

Walton Community Library does not make any grants. 

You **may choose** to include further statements, where relevant, about: 

- policy on grant making; 

- policy programme related investment; 

We do not invest any assets in a policy Programme Related Investment. 

Volunteers have still played a significant and essential role in running the activities and have kept the spirit of the library alive within the village until we were able to move into our new premises. 

- contribution made by volunteers. 

## Section D                      Achievements and performance 

The library has worked hard to retain its original library members but also **Summary of the main** to attract new members and volunteers to the library. **achievements of the charity during the year** 

We have built on the existing activities we already deliver. 

Work Experience with 2 students went incredibly well. Both were keen and eager to learn. They picked up library operations quickly and were an immense help with setting up the Reading Challenge. They mixed well with the volunteers and hopefully left feeling they had accomplished something during their time with us. Both schools contacted us to 

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## Section D                      Achievements and performance 

express their gratitude to the library for taking them. 

Our Duke of Edinburgh Award student has now completed and has continued to work with us as an assistant library volunteer. 

The inaugural Fun Run was an overwhelming success. It proved to be an excellent day out for the family. The weather was kind to us and everyone who attended appeared to have an enjoyable time. With many runners achieving personal bests. 

We also held our first Ceilidh in September at the Sports and Social Club, with a live band, which was a sell-out. 

## **Section E                    Financial review** 

**Brief statement of the charity’s policy on reserves** 

The Trustees have agreed to maintain a reserve of £10.000 which is reviewed annually. The reserve is equivalent to one year’s operating costs. 

**Details of any funds materially** We do not have any funds in deficit. **in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has Expenditure has been used solely for running the library and funding the recreational and arts activities organised by the library, for the benefit of 

- supported the key objectives Library members and the residents of Walton. 

- of the charity; 

- investment policy and Investment policy is to keep reserve funds on deposit with a UK Clearing objectives including any Bank covered by the FSCS. ethical investment policy adopted. 

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**Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** Peter Heigham **Full name(s)** Colin Moran **Position (eg Secretary, Chair,** Chair Secretary **etc) Date** 

## **Appendix A - Organisation** 

## Main Committee 

## 7 Trustees 

## Manager 

1 Manager of Library Operations 

## Membership 

24 Charity Members 

Sub-committees 

Events and activities Operations 

## Volunteers 

23 Regular volunteers 

UA 

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CHARITY COMMISSION
FOR ENGLAND ANO WALES
WALTON COMMUNrrY LIBRARY
Receipts and payments accounts
CC16a
For the period
from
1st FebTua
2023
3181 January 2024
Section A Receipts and payments
Unrestricted
funds
Restricted
funds
Endowment
funds
Total funds
Last year
tothe neares¢
tothe neomt£
to tho near881£
to tho Iifrarg8t £
toth• n•are•t£
A1 Recei
LlbrB
G•n¢r8ted
AGtiviti88
Evonts and Fundralsln
poal
933
10.643
8.566
933
10.543
6,566
1.313
3.623
13.910
1,000
ross income
AR)
As88t and Invostment sales,
{see table).
18.042
18,042
20,346
rotal receipts
18.042
A3Pa
ments
5,133
4,980
.221
2M72
100
Llbra
ActlvltioY5
E￿Thts and Fundrnsln
5,133
4,960
6,221
2.872
100
5.398
6,961
3,100
2.669
3.024
Sub total
18,286
18,286
20.132
A4 Asset and Investment
urchases
see table
Sub total
18,286
1a,286
20.132
Net of receipts/(payments)
AS Transferyts between funds
A6 Cash funds last year end
Cash funds this year end
214
25,841
26.841
26,086
CCXX R1 accounts (SSI
1210212024

Section B Statement of assets and liabilities at the end of the period
Unrgstticted
funds
Restricted
funds
Catecjofl 'S
Endowment
funds
DeLcJils
to nÈarest£
to nèarest£
to near05t£
B1 Cash funds
8ank k¢ount
26.829
Petty Cash
12
Total cash funds
25.841
(agree bALgncoswiEh rIc￿P¢S payment
8ccountl¥i)
Unrostricted
funds
Restrlcted
funds
to nearest£
Endowment
funds
to n•afyst £
Detalls
to nearest£
B2 Other monetary assets
Details
Fund to whlch
Cost loptlonall
Currentvalue
onal
Détalls
Compul8rs
Fund lo whkh
Cost (op￿on￿lI
¢urr•nt vAIu•
B4 ABset8 rntslned for the
charlty's own u8e
500
4000
Fmufe 8nd FMtlno$
4000
Details
Fund to whlch
Amoynt du•
lonal
IVh•n due
ona
B5 Llablllties
STgned by one or tnjstees on
behaFf of all the Iwstees
S¢gnatu
Print Name
Date of
roval
COLIN MORAN
PETER HEIGHAM
CCXX R2 accounts {SS)
0910412024

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
LfoN COMMU￿/T / 116£AA I/
AhJuAAg 202
On accounts for the year
ended
318-, J
Charity no
(if any)
//5U07
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("th8 Trusf) for the year ended
Responsibilitles and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 (°the Act").
I report in resp6Ct of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have follow￿ the applicable Directs'ons given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I conf irm that no material matters have
come to my attentj'on (other than that disclosed below ") in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper understanding of the accounts to be reached.
. Please delete the words in the brackets rfthey do not apply.
Independent
examiner's ststement
Slgned:
Name:
ISTEk
Relevant professional
qualification(s) or body
(if any):
Address..
XcJkkSk7</Lr
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charty accounts: directions and guidance for
examiners).
IER
October 2018

Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018

Walton Community Library
th
Annual General Meeting 14 May 2024
Treasurers Report for the year ending 31, Jan 2024.
Annual Accounts
See attached:
st
These cover the period l February 2023 to 31 January 2024.
The accounts have been prepared on a receipts and payment basis as recommended by the
Charities Commission and approved by the Trustees.
Whi15t the level of income does not necessitate an Independent Examination, the Trustees have
adopted a policy of having an independent examination, irrespettive of income level.
The examinerfs certificate is attached to the accounts and there are no areas of concern.
In summary, total income for the year was £18,042 against expenditure of £18,286 a deficit of
£244 giving a year end balance of £25,841.
Income
The inaugural Fun Run produced a net profit of £1667.
The Craft Fair proved a hit once again and raised £797
The Walton Calendar sold well and with the generous support of our sponsors made £1,355
The Choir contributed a net £1,610.
Barclays Bank fund matched the Brass Band Concert which made £604.
We held 5 of the popular Wine Tastings which brought in £996 and the 3 Quiz events made
£417.
Two Concerts at St Pauls from the Walton Singers were sell outs and brought in £422 and our
first Ceilidh made £277.

Ex
enditure
Main Items were".
Managers Fees
£5,133
Cleaning
£1,680
Photocopier
£730
Insurance
£850
Wifi & Telephone £717
We have now settled into our new home and both old and new activities are taking place. This
year we are holding the Open Garden event and profit from that should give us finanacial
stability for the immediate future.
I would like to thank Rita Anderson our Library Manager for her hard work and dedication in
making the Library the success is it today. A big thank you to our volunteer5 who keep the
Library open and to members of the various committees for their hard work organising and
running the events and activities. Also thanks to all our sponsors that have supported the
Library throughout the year, not forgetting Colin, our Chairrnan and my fellow Trustees.
l B Harvey
Treasurer