2021-01-31-accounts - Walton Community Library

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Trustees' Annual Report for the period

From

Period start date Period end date

Day 1st Month February Year 2020

Day 31 Month January Year 2021

Section A Reference and administration details

March 2012

TAR

Charity name

Walton Community Library

Other names charity is known by

None

Registered charity number (if any)

1154607

March 2012

TAR

Charity's principal address

Charles Waterton House, 6 Almond Avenue

Walton

Wakefield

Postcode WF2 6UA

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole year

March 2012

TAR

Name of person (or body) entitled to appoint trustee (if any)

Colin Moran Chair Richard Hancock Vice-Chair Bryan Harvey Treasurer Peter Heigham Secretary

2 3

March 2012

TAR

Malcolm Wood

Jim Gervasio

Libby Hall

Meryl Smith

March 2012

TAR

io li 12 13 TAR March 2012

14 15 16 17 18 TAR March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Independent Examiner

Brian Lister Sandal, Wakefield, West Yorkshire

Name of chief executive or names of senior staff members (Optional information)

Library Manager – Rita Anderson

March 2012

TAR

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution.

(eg. trust deed, constitution)

Charitable Incorporated Organisation (CIO) How the charity is constituted

(eg. trust, association, company)

Trustees are elected by rotation, in accordance with the Trustee selection methods Constitution, by members of the CIO at the Annual General (eg. appointed by, elected by) Meeting (AGM)

Additional governance issues (Optional information)

The plans to relocate the community library to new premises in the village

You may choose to include additional information, where relevant, about:

were disrupted in a fundamental way by the Covid-19 pandemic and the

government restrictions the introduction of which coincided with the

policies and procedures adopted for the induction and training of trustees;

beginning of our reporting period and were only relaxed shortly after the

the charity’s organisational structure and any wider network with which the charity works;

end of our financial year.

During this period and in preparation for the opening of the library in its

new premises the Trustees arranged for the shelving to be installed and

relationship with any related parties;
the book stock to be moved into place. A successful public fundraising
Trustees’ consideration of was organised which raised some £3900, and the Trustees were major risks and the system able to and procedures to manage purchase a new piano, lap top computers and other equipment them. and

furniture in readiness for the formal opening.

Inevitably, however the closure and lockdown restrictions have had an

adverse impact on this year’s income.

Our reopening now awaits the conclusion of the necessary legal arrangements which are at an advanced stage.

March 2012

TAR

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public beneft in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public beneft)	To advance education of the public of Wakefeld in West Yorkshire and its environs, by the running and management of a community library and associated facilities for learning and individual skills development including the cultivation of art and arts activities and recreation and leisure activities for the beneft of the said residents.
	As a result of the Covid pandemic Walton Community Library closed its’ doors to the public at the end of March 2020. Due to this and several lockdowns, activities have been limited: Nordic Walking group Cycling groups - Beginners and Experienced Adult choir Several ukulele groups Holiday Reading Challenge for the school children. Book Club. The annual photo shoot competition with the winning pictures being chosen online by members of the public and used in the library calendar for 2021. WordFest -a programme for young people encouraging creativity and the spoken and written word. Throughout the periods of lockdown, the Trustees continued their regular meetings, both formally and informally by zoom. The Trustees are mindful of their compliance obligations as trustees of a CIO regarding its governance and fnancial reporting and with regards to the public beneft obligation. The Trustees have fully considered the guidance on public beneft as issued by the CC in overseeing our work over the current fnancial year.

Summary of the objects
of the charity set out in
its governing document
Summary of the main
activities undertaken for
the public beneft in
relation to these objects
(include within this
section the statutory
declaration that trustees
have had regard to the
guidance issued by the
Charity Commission on
public beneft)

To advance education of the public of Wakefeld in West Yorkshire
and its environs, by the running and management of a
community library and associated facilities for learning and
individual skills development including the cultivation of art and
arts activities and recreation and leisure activities for the beneft
of the said residents.

As a result of the Covid pandemic Walton Community Library
closed its’ doors to the public at the end of March 2020.
Due to this and several lockdowns, activities have been limited:
Nordic Walking group
Cycling groups - Beginners and Experienced
Adult choir
Several ukulele groups
Holiday Reading Challenge for the school children.
Book Club.
The annual photo shoot competition with the winning pictures
being chosen online by members of the public and used in the
library calendar for 2021.
WordFest -a programme for young people encouraging creativity
and the spoken and written word.
Throughout the periods of lockdown, the Trustees continued their
regular meetings, both formally and informally by zoom.
The Trustees are mindful of their compliance obligations as
trustees of
a CIO regarding its governance and fnancial reporting and with
regards
to the public beneft obligation. The Trustees have fully
considered the
guidance on public beneft as issued by the CC in overseeing our
work
over the current fnancial year.

March 2012

TAR

Additional details of objectives and activities (Optional information)

Walton Community Library does not make any grants.

We do not invest any assets in a policy Programme Related You may choose to include Investment. further statements, where relevant, about:

policy on grant making;
policy programme related investment;

Volunteers, although not in attendance, still play a significant and essential role in communication and keeping the spirit of the

library alive within the village until we can reopen.
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We are delighted to say that activities were still being undertaken during this challenging time (social distancing etc).

We were able to run our children’s Holiday Reading Challenge utilising the Methodist Chapel. Those children who competed the challenge, having read 6 books, were awarded medals with all children participating receiving a certificate.

Some of our normal weekly activities continued but were limited in size due to the then current restrictions:

Nordic Walking

Cycling

Walton Singers via zoom

Ukulele groups set up in members gardens and other outdoor spaces

Book Club continued via Zoom

WordFest creative activities took place at St Paul’s Church in the Barnabas Room.

Section E Financial review

Brief statement of the charity’s policy on reserves

The Trustees have agreed to maintain a reserve of £10.000 which is reviewed annually. The reserve is equivalent to one year’s operating costs.

Details of any funds materially in deficit

We do not have any funds in deficit.

Further financial review details (Optional information)

March 2012

TAR

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

Expenditure has been used solely for running the Library and funding the recreational and arts activities organised by the Library, for the benefit of Library members and the residents of Walton.

Investment policy is to keep reserve funds on deposit with a UK Clearing Bank covered by the FSCS.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

During this period, we have not been open to the public. After the Library closure at the end of March 2020 due to covid, we were asked by the Academy Trust that we vacate the premises permanently, which we did in August 2020

We were subsequently offered alternative space at a new build - Charles Waterton House, Waterton Green, WF2 6UA which is now completed, and we are awaiting a lease to enable us to open to the public.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Peter Heigham Full name(s) Colin Moran Position (eg Secretary, Chair Secretary Chair, etc) Date

Appendix A - Organisation

Main Committee

8 Trustees

Manager

March 2012

TAR

1 Library Manager

Membership

21 Charity Members

Sub-committees Events and activities Operations

Volunteers

33 Regular volunteers

March 2012

TAR

Charity Name No (if any) Walton Community Library 1154607

Receipts and payments accounts

For the period Period start date Period end date To from 01.02.2020 31.01.2021

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Total funds

to the nearest £

to the nearest £ to the nearest £

A1 Receipts

----- Start of picture text -----
Library Generated 368 - - 368
Activities 1,293 - - 1,293
Events & Fundraising 2,691 - - 2,691
Appeal 3,931 2,258 - 6,189
Grant 1,500 - - 1,500
- - - -
- - - -
- - - -
9,783 2,258 - 12,041
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 9,783 2,258 - 12,041
A3 Payments
Managers Fees 4,085 - - 4,085
Library 1,655 - - 1,655
Activities 664 - - 664
Events & Fundraising 712 - - 712
WiFi 208 - - 208
Petty Cash - - - -
Appeal 1,238 1,996 - 3,234
- - - -
- - - -
Sub total [ 8,562 ] 1,996 - 10,558
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 8,562 1,996 - 10,558
Net of receipts/(payments) 1,221 262 - 1,483
A5 Transfers between funds - - - -
A6 Cash funds last year end 23,003 - - 23,003
Cash funds this year end 24,224 262 - 24,486
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted
Categories	Details		funds		funds
B1 Cash funds	Bank Account Petty Cash	*Total cash funds*	to nearest £ 24,219 5 - 24,224		to nearest £ 262 - - 262
	(agree balances with receipts and payments account(s))		OK	OK
			Unrestricted		Restricted
			funds		funds
B2 Other monetary assets	Details		to nearest £ - - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details Computers		2500 Fund to which asset belongs	Cost (optional) -
charity’s own use	Stock of Books Fixture & Fittings		4000 5000		- - - - - - - -
B5 Liabilities	Details		Fund to which liability relates		- - - - - Amount due (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name

----- Start of picture text -----
CC16a
----- End of picture text -----

Last year

to the nearest £

2,721 5,037 6,611 - - - - - 14,369

14,369

5,760 3,191 2,785 1,015 611 104 - - - 13,466

13,466 903 - 22,100 23,003

Endowment funds

to nearest £ - - - -

Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional)

When due (optional)

Date of approval