## **Trustees' Annual Report for the period**
## **From**
Period start date Period end date
**To**
Day 1st Month February Year 2020
Day 31 Month January Year 2021
Section A Reference and administration details
March **2012**
**TAR**
1
## **Charity name**
Walton Community Library
**Other names charity is known by**
None
**Registered charity number (if any)**
**1154607**
March **2012**
**TAR**
2
**Charity's principal address**
Charles Waterton House, 6 Almond Avenue
## Walton
## Wakefield
**Postcode WF2 6UA**
## **Names of the charity trustees who manage the charity**
**Trustee name Office (if any) Dates acted if not for whole year**
March **2012**
**TAR**
3
**Name of person (or body) entitled to appoint trustee (if any)**
1
Colin Moran Chair Richard Hancock Vice-Chair Bryan Harvey Treasurer Peter Heigham Secretary
2 3
4
March **2012**
**TAR**
4
5
Malcolm Wood
6
Jim Gervasio
7
Libby Hall
8
Meryl Smith
9
March **2012**
**TAR**
5
io
li
12
13
TAR
March 2012
14
15
16
17
18
TAR
March 2012
19
20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
8
## **Names and addresses of advisers (Optional information)**
## **Type of adviser Name Address**
## **Independent Examiner**
Brian Lister Sandal, Wakefield, West Yorkshire
## **Name of chief executive or names of senior staff members (Optional information)**
Library Manager – Rita Anderson
March **2012**
**TAR**
9
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution.
- (eg. trust deed, constitution)
Charitable Incorporated Organisation (CIO) How the charity is constituted
- (eg. trust, association, company)
Trustees are elected by rotation, in accordance with the Trustee selection methods Constitution, by members of the CIO at the Annual General (eg. appointed by, elected by) Meeting (AGM)
## **Additional governance issues (Optional information)**
The plans to relocate the community library to new premises in the village
You **may choose** to include additional information, where relevant, about:
were disrupted in a fundamental way by the Covid-19 pandemic and the
government restrictions the introduction of which coincided with the
- policies and procedures adopted for the induction and training of trustees;
beginning of our reporting period and were only relaxed shortly after the
- the charity’s organisational structure and any wider network with which the charity works;
end of our financial year.
During this period and in preparation for the opening of the library in its
new premises the Trustees arranged for the shelving to be installed and
- relationship with any related parties;
- the book stock to be moved into place. A successful public fundraising
- Trustees’ consideration of was organised which raised some £3900, and the Trustees were major risks and the system able to and procedures to manage purchase a new piano, lap top computers and other equipment them. and
furniture in readiness for the formal opening.
Inevitably, however the closure and lockdown restrictions have had an
adverse impact on this year’s income.
Our reopening now awaits the conclusion of the necessary legal arrangements which are at an advanced stage.
March **2012**
**TAR**
10
## **Section C Objectives and activities**
|**Summary of the objects**
**of the charity set out in**
**its governing document**
**Summary of the main**
**activities undertaken for**
**the public beneft in**
**relation to these objects**
**(include within this**
**section the statutory**
**declaration that trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public beneft)**|To advance education of the public of Wakefeld in West Yorkshire
and its environs, by the running and management of a
community library and associated facilities for learning and
individual skills development including the cultivation of art and
arts activities and recreation and leisure activities for the beneft
of the said residents.|
|---|---|
||As a result of the Covid pandemic Walton Community Library
closed its’ doors to the public at the end of March 2020.
Due to this and several lockdowns, activities have been limited:
Nordic Walking group
Cycling groups - Beginners and Experienced
Adult choir
Several ukulele groups
Holiday Reading Challenge for the school children.
Book Club.
The annual photo shoot competition with the winning pictures
being chosen online by members of the public and used in the
library calendar for 2021.
WordFest -a programme for young people encouraging creativity
and the spoken and written word.
Throughout the periods of lockdown, the Trustees continued their
regular meetings, both formally and informally by zoom.
The Trustees are mindful of their compliance obligations as
trustees of
a CIO regarding its governance and fnancial reporting and with
regards
to the public beneft obligation. The Trustees have fully
considered the
guidance on public beneft as issued by the CC in overseeing our
work
over the current fnancial year.|
March **2012**
**TAR**
11
## **Additional details of objectives and activities (Optional information)**
Walton Community Library does not make any grants.
We do not invest any assets in a policy Programme Related You **may choose** to include Investment. further statements, where relevant, about:
- policy on grant making;
- policy programme related investment;
Volunteers, although not in attendance, still play a significant and essential role in communication and keeping the spirit of the
- library alive within the village until we can reopen.
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
12
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We are delighted to say that activities were still being undertaken during this challenging time (social distancing etc).
We were able to run our children’s Holiday Reading Challenge utilising the Methodist Chapel. Those children who competed the challenge, having read 6 books, were awarded medals with all children participating receiving a certificate.
Some of our normal weekly activities continued but were limited in size due to the then current restrictions:
Nordic Walking
Cycling
Walton Singers via zoom
Ukulele groups set up in members gardens and other outdoor spaces
Book Club continued via Zoom
WordFest creative activities took place at St Paul’s Church in the Barnabas Room.
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Trustees have agreed to maintain a reserve of £10.000 which is reviewed annually. The reserve is equivalent to one year’s operating costs.
**Details of any funds materially in deficit**
We do not have any funds in deficit.
## **Further financial review details (Optional information)**
March **2012**
**TAR**
13
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
Expenditure has been used solely for running the Library and funding the recreational and arts activities organised by the Library, for the benefit of Library members and the residents of Walton.
Investment policy is to keep reserve funds on deposit with a UK Clearing Bank covered by the FSCS.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
During this period, we have not been open to the public. After the Library closure at the end of March 2020 due to covid, we were asked by the Academy Trust that we vacate the premises permanently, which we did in August 2020
We were subsequently offered alternative space at a new build - Charles Waterton House, Waterton Green, WF2 6UA which is now completed, and we are awaiting a lease to enable us to open to the public.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Peter Heigham **Full name(s)** Colin Moran **Position (eg Secretary,** Chair Secretary **Chair, etc) Date**
## **Appendix A - Organisation**
## Main Committee
8 Trustees
Manager
March **2012**
**TAR**
14
1 Library Manager
## Membership
21 Charity Members
Sub-committees Events and activities Operations
## Volunteers
33 Regular volunteers
UA
March **2012**
**TAR**
15
**Charity Name No (if any) Walton Community Library 1154607**
## **Receipts and payments accounts**
**For the period** Period start date Period end date **To from** 01.02.2020 31.01.2021
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £ to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Library Generated 368 - - 368
Activities 1,293 - - 1,293
Events & Fundraising 2,691 - - 2,691
Appeal 3,931 2,258 - 6,189
Grant 1,500 - - 1,500
- - - -
- - - -
- - - -
9,783 2,258 - 12,041
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 9,783 2,258 - 12,041
A3 Payments
Managers Fees 4,085 - - 4,085
Library 1,655 - - 1,655
Activities 664 - - 664
Events & Fundraising 712 - - 712
WiFi 208 - - 208
Petty Cash - - - -
Appeal 1,238 1,996 - 3,234
- - - -
- - - -
Sub total [ 8,562 ] 1,996 - 10,558
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 8,562 1,996 - 10,558
Net of receipts/(payments) 1,221 262 - 1,483
A5 Transfers between funds - - - -
A6 Cash funds last year end 23,003 - - 23,003
Cash funds this year end 24,224 262 - 24,486
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Bank Account
Petty Cash|**_Total cash funds_**|**to nearest £**
**24,219**
**5**
**-**
**24,224**|
|**to nearest £**
**262**
**-**
**-**
**262**|
||(agree balances with receipts and payments
account(s))||OK|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**
Computers||2500
**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**|Stock of Books
Fixture & Fittings||4000
5000|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B5 Liabilities**|**Details**||**Fund to which**
**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
**to the nearest £**
**2,721 5,037 6,611 - - - - - 14,369**
**14,369**
**5,760 3,191 2,785 1,015 611 104 - - - 13,466**
**13,466 903 - 22,100 23,003**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional)**
**When due (optional)**
Date of approval