REGISTERED COMPANY NUMBER: 08364680 {England and Wales) REGISTERED CHARITY NUMBER: 1154536 R ort of the Tru tees and udi als teme tsfor Ende AA m Communi Associ Two Rivers Accountancy 38 Eton Wick Road Eton Wick Windsor Berkshire SL4 6JL
Bumham Commun Association ntents f the Financial State nts for the Y ar Ende 31 March 2025 Page Report of the Trustees 1 to 7 Independent Examinerfs Report Statement of Financial Activities Balance Sheet 10 to 11 Notes to the Financial Ststements 12 to 17
Bumham Commun. Associ on Re istered number. 08364680 ort of the Trustees for the Year Ended 31 March 2025 The trustees who are also directors of the charity for the purposes of the Companies AGt 2006, present their report with the financial statements of the charty for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charsties preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims Bumham Community Association is one of the largest and most active charities in the village. We have some 250 volunteers and directly or through our committees provide ServIS for the wellbeing of people in and around Burnham. Our main activities are divided up as follows: Round and About which as th8 bi-monthly village magazine provides information and insight on village activities, and is delivered by our volunteers to residents, doors The BCA organise an annual Village Féte which is both a gat community event and a source of fund-raising. The Friends of Burnham Library which works to sustain and increase the rang8 of activities at the library The Monday Club which provides fun aclivities and a meeting pla for some of our older citizens Our Transport Group which operates the familiar BCA minibus for the benefit of those less able to get around under their own steam and the Good Neighbour Scheme whose volunteers provide transport to medical and similar appointments. The day to day work of BCA is undertaken by a number of sub groups or committees and their activities are summarised below: Page 1
Bumha Communi Association Re istered number: 08364 80 Re rt of th Trustees or the Year Ended 31 March 2025 OBJECTIVES AND ACTIVITIES Significant activities 1. Round and About BCA'S free community magazine is delivered six times a year to homes in Burnham, Taplow, Dorney and part of west Slough, and is also made available in shops and community institutions. It provides local news and information on events, services and activities, and carries advertisernents for local businesses to provide the income needed to cover costs. Around 8500 copies are normally printed for each issue and a team of over 120 volunteers turn out to undertake the cornplex logistical challenge of delivery of the magazine directly to the doors of local residents. Financially, Round and About hopes to make a small annual surplus to provide reseNes for unforeseen circumstances. In the financial year ending 31 MarGh 2025 Round and About made a substantial loss because of a drop in advertising revenue. In order to tuM the magazine to good financial health advertising prices have been increased and local organisations have been approached for financial support. 2. Village Féte The 2024 Vlllage Féte was opened by Anton Du Beke, who attended with his family and despite him being under some time pressure was able to visit many of the stalls and talked to residents and posed for photographs. We were very grateful for his generosity with his time. It was decided that the degree of support for the Eco Floats had been very half hearted and this was unfair on the efforts of the few organisations which had made an effort. As a result we opted to trial a seri8s of prizes for the best decked stalls around the therne of the Paris Olympics, but again the support for this was dlsappointing. As always we were supported by a wide range of local charities and businesses who took stalls and offered everything from selling goods to the all the fun of the fair, together as always was the Traylen's Fun Fair. There were also several campaign groups for local issues who took stalls such as the campaign for a new secondary school to replace Bumham Upper School. We repeated running the Prize Draw, which is a major generator of funds for the various BCA activities and attracted a good amount of ticket sales, although we could always do with more. The generosity of local businesses in supporting the draw with prizes is much appreciated. The Dog Show was well supported and we were entertained by Sing4U, Michelle Mellor's Dance School. The Lions Train provided rides around the Park which again was very popular. Arrangements for the 2025 Féte are well under way and we look forward to seeing local organisalions represented as stalls and everyone coming along to enjoy an entertaining aftemoon. 3. Friends of Bumham Library This has been a very difficult year for the Library and also for the Friends. The flnancial pressures on the Buckinghamshire Council Budget meant that yet another reorganisation of Library services was proposed, this time with some very drastic results. The Council tasked the Library Service with saving around £500,000 and it was decided to introduce Flexible entry at eight of the Council's main libraries, at a cost of £500.000 from the capital budget. Bumham because of the building design and local issues was deemed unsuitable for the Flex system The Friends, with the support of the Parish Council met with the Director of Library services to try and win some amelioration of their proposal but to no avail. Page 2
Bumham Communi Association istered number. 08364680 ort of the Trustees for the Year Ended 31 March 2025 OBJECTIVES AND ACTIVITIES For Bumham the contiibution to saving could only be fvnded by staff cuts and this has seen Burnham Library's hours reduced from 38 hours per week to 29.5 hours per week, dosing the library from 1.OOprn on Fridays and Saturdays and removing late night opening, Staff cover is also reduced, It has also meant that a completely new management team is now in place for the Library and we are working hard to generate a good relationship with them, and the new Library Resource officers. of who only one is a current Bumham Job Holder This led to the Friends organising an appeal for rnore volunteers to join the support team, and we were looking for people prepared to take on the full Library Assistant role, which includes full customer service provision and operating the Library computer system. This has generated some interest and the new Library Management team are now in the process of recruiting from this pool. We hope to extend hours rf possible at some stage in the future with the aid of these volunteers. Fund raising for the Library has continued and we were able to run the Quiz again and also ran a number of other fund raising events such as café and cake sales, the Christmas Draw and selling Christmas Cards, which has ensured that we are able to support various unbudgeted but necessary Library Expenditures. We have lost a couple of members of the Committee due to farnily circumstances and are seeking to replace these with comrnitted individuals, one of whom is a former member of Library staff which has been very useful. 4. The Monday Club October 2024 saw the departure of Steve Tindall who ran the Monday Club with enthusiasm for the past 4 years He has been replaced by Theresa Clews, who also drives the BCA minibus and so was known to the members. The dub is currently run by 5 volunteers and we are always seeking more help. The Monday Club is a social club that has been running for the past 50 years and currently has 32 members, 11 of whom require transport using the BCA'S own minibus. The Club runs on a Monday afternoon from 1pm to 3pm and members pay subs of £4 per visit plus an additional £5 if they use the minibus. Sessions start with half an hour for tea, coffee. cakes & blscuits. We have Sudoku, Crosswords and Word Search to keep the membe¢s minds active. as well as Bingo sessions (They are very competitivel)- The members are always interested in new infonnation and love an interesting speaker like Laura Tobin from GMTV who discusses all subjects: the weather, space etG. The local flre brigade have given talks on Health & Safety, also offering to install free smoke detectors and more. Each week we try to have different activities or interesting guest speakers, and often have visits out to plas. This year we have had generous cake and biscuit donations from Burnham Lodge Care Home, ASDA, and Bluebird Care Ltd. Bumham Lodge Care home have also supplied and paid for 3 entertainers. We have also had a piano player, Tony the Tinkler who comes to the club as a free member and he professionally plays the piano at other care homes and venues. The Christmas Party this year was held at the Methodist Church with the food supplied at a very reasonable cost by the Toby Capffj. There VRS a magician and a band who entertained the members who all had a lovely time. We will continue to work hard to enhance the lives of our Members. 5. Transport Group Page 3
Burnham Communi Association istered number: 08364680 Re ort of the Trustees for the Year Ended 31 March 202 OBJECTIVES AND ACTIVITIES BCA has a new 17-seater communty minibus {16 passengers plus driver) which is available for use by local charitable organisations, voluntary groups and schools. It costs £2.50 per mile to use the bus. BCA generally provides one of their own trained volunteer drivers, although some groups can use their own trained and BCA approved drivers. Trips are varied and range from weekly short journeys to local clubs, Pensioners weekly and fortnightly shopping trips and trips to places of interest. The minibus is also used by other village groups and societies. Regular trips currently include: Monday Club to Burnham Methodist Church. Thursday CAMEO Luncheon Club. Friday morning shopping trip to large local supermarket. Fortnightly shopping trip to local shopping Centres. Wednesday monthly trips for the various local community organisations, e.g. Towns Women's Guild, Women's Institute. St Peters Church, and others. The bus has an automatic retractable electric side step and a built-in wheel chair ramp for spac8 for one wheel chair. The Good Neighbour Scheme provides a local transport Servi to hospital and health lated appointments for local people without other means of transport available. Volunteer drivers use their own cars to take patients to the GP clinic and hospital appointments. Passenger donations cover the cost of providing the service. The BCA transport services are advertised through local community centres such the Bumham Health centre, the Bumham Health Promotion Trust, and in the bi monthly Burnham 'Round and About, community newspaper. Public benefit The Charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties. FINANCIAL REVIEW Flnancial position BCA generated a loss of £3,871 for 2025 (2024 £7,621 loss). Another large donation to the Library of £3,820 to build new study pods had an impact on this yeaffs results. The Friends of the Library have over the years raised substantial amounts to pay for donations to the library. Total income was up by 5%, helped by donations received increasing by £1,758 or 930/0. The Transport group's income increased by £2,228 or 27% as the minibus usage increased for the longer more lucrative trips. There were less events held in the library this year which meant that income decreased by £262. Round & About net income after production costs decreased by £331 as we've struggled to maintain some of the advertisers and the Monday Club's income increased by £775. Overall expenditure decreased by £1,705 or 50/0 over the year, but this did include the donations made to the library this year and last year. Exduding these donations, expenditure would have increased by 140/0. Most of this increase was due to the cost of returning the old minibus and the increased monthly lease costs. We continue to look at vRys to reduce our running costs. The directors remain pleased with the results this year considering the economic challenges faced. Page 4
Bumham Communi Association istered number: 08364680 Re fo ort of the TNstees h Year Ended 31 arch 2025 FINANCIAL REVIEW Reserves policy BCA holds sufficient fijnds in reserves to ensure it can meet its identified cash flow needs and a range of identified but unexpected expenditure as well as saving for anticipated commitments such as ongoing lease costs of the minibus. Current reserves total £29,874 (2024 £33,745). Reserves were iTnpacted in part due to the donation to the Burnham Library and the retum of the old minibus. The BCA maintains a nurnber of operating current accounts for each sub-comrnittee. The current account for the Friends Df the Library is "ring-fenced" and can only be used by the Friends of the Library as stipulated in article 7.4 of their constitution and by-laws. The BCA also maintsins a Reserve Savings account at CAF Bank with a balance of £10,000. FUTURE PLANS BCA relies on volunteers for all aspects of its work and currently has about 250 people engaged in the above activities. In the year ahead we will be endeavouring to recruit more volunteers, in particular minibus drivers, good neighbour drivers and helpers for all our activities. We have decided to disband the Village Infomiation Point as the footfall is extremely low, with people using the internet more these days for their informational needs. We will continue to keep our Facebook page up-to-date as it has proved very popular with people in the community. STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng document Burnham Community Association (BCA) Is a charitable company limited by guarantee. It was registered with Companies House (Company No. 8364680) on 17th January 2013 and achieved charitsble status on 11th November 2013 (Charity No. 1154536). BCA is governed by a Memorandum and Articles of Association as amended by a Special Resolution registered at Companies House on 9th October 2013 and its objects are as follows: To promote the benefit of the inhabitants of the civil parish of Burnham, Buckinghamshire and the neighbourhood together (hereinafter called the area of benefit) without distinction of sex, sexual orlentation, national"tty, age, disabilty, race OT of polTtical, religious or other opinions, by our own activities, or in association with one or several of (a) the said inhabitants, (b) the statutory authorities, (c) voluntary organisations (d) other organisations. in a common effort to advance education, relieve poverty. promote health and to provide facilities, services and funding in the interests of social welfare for CreatiOn and leisurtrtime occupation with the object of improving the conditions of life for the said inhabitsnts. Page 5
Bumham C mmuni Associa ion istered number. 08364680 Re ort of the Trustees for the Year Ended 31 March 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees BCA is managed by a Board of Directors who are selected, in accordance with Sections 34 to 37 of the Memorandurn and Articles of Association. Retirement of Directors is in accordance with Sections 32 to 33 of the Memorandum and Articles of Association. As BCA is a charitable cornpany, the Directors of the Company are also trustees and members of the Charity and are responsible for ensuring compliance with both Company Law and Charty Commission requirements. BCA has a number of committees that operate according to bye-laws approved by the Directors. The committees manage some of the day-to-day operats'on of the various activities of the organisation. At the Annual General Meeting, a third of the directors must retire by rotation, but are eligible for reappointment. Organisational structure Burnham Community Association is a membership organisation with three categories of membership: individual, corporate and associate. Individual and corporate members are entitled to vote at any general meeting of BCA. Assoclate members may attend general meetings but may not vote. The Ilability of individual and corporate members is limÉted to a sum not exceedlng £10, being the maximum amount that each member undertakes to contribute to the assets of the Company in the event of its being wound up and b8ing unable to meet its financial obligations, while he or she is a member, or within one year after he or she ceases to be a member. Related parties BCA no longer holds a IICen from Bucks County Council for the Village Infomiation Point premises as this has been disbanded and the registered office moved away from the library. The Friends of Bumharn Library committee are working closely with the Library Manager and with representatives of Bucks County Council to develop Bumham Library as a County and Community partnership. Bumham Cornmunity Association has good links with several other local charities, including the Rotary Club of Burnham Beeches. Risk management The trustees have a duty to identify and review the risks to vthich the charity is exposed and to ensure appropriate controls are in place to provide reasonable assuran against fraud and eOr. The Directorsrrrustees are mindful of the risks inherent in certain of the charity's activities and will ensure that risk assessments are carried out as required, appropriate safeguards put in place and insurance policies reviewed regularly and modified or extended as required. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 08364680 (England and Wales) Registered Charity number 1154536 Page 6
Bumham Communi Association istered number. 08364680 f the Tnjstees for the Year Ende 1Ma h 2025 Registered office 38 Eton Vvick Road Eton Wick Windsor Berkshire SL4 6JL Trustees C C Nielsen T J Arthur A J Strathdee Ms M Pope A Stilwell S W Tindall (resigned 17.10.24) Mrs G Rance Mrs T Clewes (appointed 20.10.24) Independent Examlner Two Rivers Accountancy 38 Eton Wick Road Eton Wick Windsor Berkshire SL4 6JL Approved by order of the board of trustees on behalf by: and signed on its C C Nielsen - Trustee Page 7
Inde Bu endent Examine¢s Re ort o the TTUStees of ham Com ni Association Independent examiner's report to the trustees of Burnham Community Association ('the Company.) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charivs accounts as carried out under Seckn'on 145 of the Charities Act 2011 ('the 2011 Act,), In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. Independont examlnerfs statement I have completed My examination. I confinn that no matters have come to my attention in connection with the examination giving me cause to believe: accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or the accounts do not accord viith those records. or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view whth is not a matter considered as part of an independent examination. or the accounts have not been prepared in accordance with the methods and prinGiples of the ststement of Recommended Practice for accounting and reporting by charities (applicable to charitigs preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsndlng of the accounts to be reached. Delia Allott Two Rivers Accountancy 38 Eton Wick Road Eton Wick Windsor Berkshire SL4 6JL Date: ... Page 8
Bumham Communi Association statement of Financial Activities the Year E ed 31 March 2025 31.3.25 Unrestricted fund 31.3.24 Total nds Notes INCOME AND ENDOWMENTS FROM Donations and legacAes 3,653 1,902 Charitable activities Bumham camival & fete Friends of Bumham Library Monday Club Community publications Comrnunity transport service 3,101 3,490 6,748 19,648 9,220 3,684 4,218 5,488 20,849 8,038 Other trading activities Investment income 467 288 126 301 Total 46,615 44,606 EXPENDITURE ON Raising funds 467 Charitable activitie8 Finance Management Burnham carnival & fete Friends of Bumham Library Monday Club Community publications Community transport seniice 249 2,021 1,621 6,198 6,490 20,683 11,582 266 3,412 2,356 10,205 6,070 20,582 8,105 Other 1,175 1,231 Total 50,486 52,227 NET INCOMEI(EXPENDITURE} (3,871) (7,621) RECONCILIATION OF FUNDS Total funds brought forward 33,745 41,366 TOTAL FUNDS CARRIED FORWARD 29,874 33,745 The notes form part of these financial statements Page 9
Bumh m Communi Association istered number: 08364680 n Sheet 31 March 2 25 31.3.25 Unrestiicted fund 31.3.24 Total funds Notes FIXED ASSETS Tangible assets 1.644 2,055 CURRENT ASSErs Debtors Cash at bank 1,263 34,212 2.073 40,722 35,475 42,795 CREDITORS Amounts falling due within one year (7,245) (11,105) NET CURRENT ASSETS 28,230 31,690 TOTAL ASSETS LESS CURRENT LIABILITIES 29,874 33,745 NET ASSETS 29,874 33,745 FUNDS Unrestricted funds 10 29,874 33,745 TOTAL FUNDS 29,874 33,745 The charitable company is enlitted to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025. The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 In accordance with Section 476 of the Companies Act 2006. The Irustees acknowledge their responsibilities for (a) en5urtng that the charitable company keeps accounting records that Gomply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordan with the requirements of Sections 394 and 395 and which othemise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. The notes forrn part of these financial statements Page 10 continued...
Burnham Communi Association Re istered number: 08 64680 ce Sheet - conti 31 March 2 25 ued These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 114K../&¥JxSF...202S . and were signed on its behalf by: C C Nielsen - Trustee A J Strathdee - Trustee The notes form part of these financial statements Page11
Bumham Communi Association Notes to the Financial Ststements for the Year Ended 31 March 2025 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charitable company, which is a public beneftt entity under FRS 102, have been prepared in accordan with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicabl8 to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019),, Financial Reporttng Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Staternent of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be reIved and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the arnount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. bvhere costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tanglble fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful lrfe. Flxtures and fittings 200/0 on reducing balance Taxation The charity is exempt from cooration tsx on its charitsble activities. Fund accounting Unrestricted funds can be used in accordan with the charitsble objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fvnd is included in the notes to the financial statements. Page 12 continued...
Bumham Cornmuni Association Notes to the Financial Statements - continued for the Year Ended 31 March 2025 OTHER TRADING ACTIVITIES 31.3.25 31.3.24 Friends of Bumham Library 467 126 INVESTMENT INCOME 31.3.25 31.3.24 Deposit account interest 288 301 NET INCOMEI{EXPENDITURE) Net incomel(expenditure) is stated after chargingl{crediting): 31.3.25 31.3.24 Depreciation - owned assets 411 514 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. Trustees, expenses There were no trustees, expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund INCOME AND ENDOWMENTS FROM Donations and legacies 1.902 Charitable activities Burnham carnival & fete Friends of Burnham Library Monday Club Community publications Community transport service 3,684 4,218 5,488 20.849 8,038 other trading activities Investment income 126 301 Total 44,606 EXPENDITURE ON Page 13 continued...
Bumham Communi ciation No s to the Financial Statements - continued for the Year Ended 31 March 2025 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted fund Charitable activities Finance Management Burnham camival & fete Friends of Burnham Library Monday Club Community publications Community transport seNice 266 3,412 2,356 10,205 6,070 20,582 8,105 Other 1,231 Total 52.227 NET INCOMEI(EXPENDITURE) (7,621) RECONCILIATION OF FUNDS Total funds brought fonvard 41,366 TOTAL FUNDS CARRIED FORWARD 33,745 TANGIBLE FIXED ASSETS Fixtures and fittings COST At 1 April 2024 and 31 March 2025 5,279 DEPRECIATION At 1 April 2024 Charge for year 3,224 411 At 31 March 2025 3,635 NET BOOKVALUE At 31 March 2025 1,644 At 31 March 2024 2.055 Page 14 o)ntinued...
Burnham Comrn ni Association N tes to the Financial Statem s - continued for the Year Ended 31 March 2025 11. RELATED PARTY DISCLOSURES BCA no longer holds a licence from Bucks County Council for the Village Information Point premises as this has been disbanded and the registered office moved away from the library. The Friends of Bumham Library committee are working dosely with the Library Manager and with representatives of Bucks County Council to develop Burnham Llbrary as a County and Community partnership. Burnham Community Association has good links with several other local charities, including the Rotary Club of Bumham Beeches. Page 17