Company registration number: 0650584J Charity registration number- 1154523 Hothouse Theatre (A covnpany limited by guarantee) Annual Report and Financial Statements for the Year Ended 28 February 2025 Community Accounting Plus Units l & 2 North West 41 Talbot Street Nottingham NGI 5GL
Hothouse Theatre Contents Reference and Administrative Details Trustees, Report 2to5 Independent Examiner's Report Statement of Financial Activities 7t08 Balance Sheet Notes to the Financial Statements Ioto 18
Hothouse Theatre Reference and Administrative Details Truslees Nichola5 Blinston Gareth Jones Hugh Jenkins Charlotte Cordall Thulani Molife Dennis Zvonic Hurd Senior Management Team Guy Jones Emily Jones Principal orrice 4 Broadwalk Nottingham NG6 OLL Company Registration Number 06505843 Charity Registration Number 15452) Independent Examiner Eva Stevens. employee of Community Accounting Plus Units l & 2 North West 41 Talbot Street Nottingham NGI 5GL Page I
Hothouse Theatre Trustees, Report The trustees, who are directors for the puryjoses of company law. present the annual report together with the financial statements of the charitable company for the year ended 28 February 2025. Truslees and officers The trnstees and officers serving during the year and since the year end were as folloivs: Trustees: Nicholas Blinston Alexander Young (resigned 18 July 2025) Gareth Jones Hugh Jenkins Charlotte Cordall Thulani Molife (appointed 25 March 2025) Dennis Zvonic Hurd (appointed 25 March 2025) Structureg governance and management ature ofgoverning document The charity is a company limited by guarantee and re2lStered charity. It is operdted under the rules of its memorandum and articles of associalion dated 1510?1?008 and most recently amended 081111201J. It has iio share capitsl and the liability of each member in the event of winding-up is limited to £1 O. Recruilmenl and appoinlmenl oflru51ees New trustees are appointed from membership by membership at the AGM. Objectives and activities Objects and aims To advance the arts for the public benefit by the promotion of theatre. film. spoken word. music and art. To advance the education of the public in the arts through the promotion of theatre. film, spoken word, music and art. Objeclives, slralegies and uclivilies The main activities of the organisation are.. Working in the comtnunity using the media of DVDS. theatre. electronic media perforniance and art; Help projects to use these skills and processes to address issue5. promote activities and improve cotntnunity cohesion. Produce new plays which are performed in various community spaces and theatre5' Encourage people who have not acted before to progre55 to acting in front of an audience- Adapt existing theatrical work to be accessible to all communitie5- .Work with community projecls through theatre to increase the confidence and motivation of their beneficiaries. Run theatre workshops to improve people's confidence- Work with community groups to produce film and oiher media to promote their work. Work with groups to produce film and other media highlighting the issues faced by particular groups; Create opportunities for people to shom'case their work in a public arena. Help communities to create film to record events and activilies and collect oral history. Work w'ith groups to develop fun ideas into a riShed pAece- Encourage different generations to come together through the watching and making of film. Page 2
Hothouse Theatre Trustees, Report Public benefit These activities benefit the public by.. Helping individuals gain new skills, confidence and self-esteem; Issues are highlighied and promoied to the general public through the work of community groups; New work is presented to the public in the fonn of plays. storytelling. film and poetry, all of which helps to enrich the cultural life in the area; Members of the public are encouraged io be more crealive with the spoken word and digital media; Benefit groups where English is nol the firsi lan2uage by encouraging expression through theatre and film and so create a positive image of their community" Encourages beneficiaries to become active members of their communities by engaging with community projects and other generations- Increases the value communities put on local creativity- The trustees confirn) that they have complied with the requirements of section 17 of the Charities Act 201 I to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. Achievements and Performance The Creative Youth project continued thi5 year with a core group of young people continuing to attend the sessions. The partnership with Notts Wildlife Trust went from strength to strength and the activities included a group of young people from their youth board plus the young people who attend the Hothouse youth project travelling to London to create an audio and phototsraphic report of the 'Restore Nature Now, march in June. We also acted as the press gang for ihe Wildlife Trust's 'Nature Next Doov event and produced a slide show, an aiidio report and photographs for ihem to use. Anoiher activity was the young people producing a report on the Community Orchard to go on boih the Oh My Nollz website and that of the orchard. Recruitment to the youth project continued this year and we did the open day at Bakersfield Community Centre to attract more beneficiaries. This involved the young people shoivcasing what they'd created in the past and talking to members of the community about the impact the project had had on them. The now traditional Christrnas audio making activity Th'as a hit, as alw'ays, with the resuliing rddio play published on the Oh My Nottz M'ebsite. The Access All Areas project is a project that works one to one with vulnerable adults. This contlnued this year with w'ork on various crea(ive projects includino a preview of the Nottingham Puppet Festival. This project has also culminated in the setting up of a community podcast where other community groups are encouraged to submit items for the podcast. The beneficiaries involved in the project have created several script ideas that are currently being worked on. Theatre.. The Dickens audio project continued this year and we recorded Part 3, involving members of the community. Hothouse Theatre is also working on a script for perforniance in 202516. this is in the early stages and the next step is to finali5e a work-ing draft and iv]volve the community in an initial Tead-through. We hosted a community evening 'An evening of 'Christma5 Yams, which involved a rehearsed reading of Dylan Thomas A Child's Christmas in Wales,. Both trustees and member5 of the Creative Youth project were involved in this and an enjoyable evening was had by all. We will look to hold this type of event again next year as it was well attended by the community. During this time Hothouse has continued to support other spoken word projects through Zoom hosting, technical support and promotion including ihe creation of a website for DIY Poets. a local poetry group. Financial review Fundraising continues to be a main activity for the organisation: with funding remaining harder to find for the arts and theatre post-pandemic. For ihe first time in a number of y'ears Hothouse was able to secure a multi-year fund in the fonn of a 2-year grant from Awards for All for the Creatlve Youth project. Page i
Hothouse Theatre Trustees, Report Policy on reserves Our policy is to hold reserves of beiM'een three and six months wnning costs as reserves. We have maintained this through this period and will coniinue io do so. Page 4
Hothouse Theatre Trustees, Report Slatemenl of Responsibilities The trustees (who are also the directors of Hothouse Theatre for the purposes of company law) are responsible for preparing the trustees, report and the financial slalements in accordance '1th applicable law and United Kingdom Accounting Standards (United Kingdom Generdlly Accepted Accounting Practice}, including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies. Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial SleMentS unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of ihe incoming resources and application of resources, including its income and expenditure, of the charitable company. for thai period. In preparing these financial statements, the trustees are required to: select suitable accounting policie5 and apply them consistently- observe the methods and principles in the Charities SORP- make judgements and estimates that are reasonable and prudent: state whether applicable accounting standards. cotnpri5ing FRS 102 have been followed, subject to any material departure5 disc105ed and explained in the finaT]cial statements- and prepare the financial statemenls on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial posilion of the chariiable company and enable them to ensure that the financial statemeiits comply with the Companies Aci 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible lor the tnaintenance and integrity of the corporate and financial infonnation included on the charitable company's website. Leuislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Stnall companies provision statement This report has been prepad in accordance with the small companies regime under the Companies Act 2006. The annual report was aT)proved by the trustees of the charity on 2411112025 and signed on its behalf by: Hugh Jenkins Trustee Page 5
Hothouse Theatre Independent Examiner's Report to the trustees of Hothouse Theatre ('the Company,) Independent examiner's report to Ihe Irustees of Hothouse Theatre ('the Companv,) report to the charity trustees on my exatnination ol the accounts ol the cotnpany for the year ended 28 February 2025. Responsibilities and basis of report A5 the charity'5 trustees of the Company (and also its director5 for the purpose5 of company law) you are responsible for the preparation olthe accounts in accordance with the requirements of the Companie5 Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the ?01 l Act,). Jn carrying out my examination I have followed ihe Directions given by the Charity Commission under sectioTJ 145(5}(b) of the 2011 Act. Independent examiner's statement I have completed my examination. I confirn] that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect- accounting records were not kept in respect of the Company as required by section J86 of the 2006 Act; or 2. the accounts do not accord with those records: or 3. the accounts do not comply with the accounting requirements of section J96 of the 2006 Act other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination- or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounling and reporling by charities [applicable to charities preparing their accounts in accordance with the Financial Rewrting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other Matte in connection with the examination to which attention should be dra'n in this report in order to enable a proper understanding of the accounts to be reached. Eva Stevens, BSC: CPFA, etnployee of Community Accounting Plus member of the Chartered Institute of Public Finkmce and Accountancy (CIPFA) Units l & 2 North West 41 Talbot Street Nottingham NGI 5GL 2511112025
Hothouse Theatre Statement of Financial Activities for the Year Ended 28 February 2025 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Total 2025 Total 2024 Unrestricted Reslricted Nole Ineome and Endowments from: Donations and legacies Charitable activities 1,530 1.530 24,151 1,580 13,126 24.098 Total Income 1.583 24,098 25,681 14,706 Expenditure on: Charitable activities (15,751) (16,110) (15,280) Total Expenditure (15,751) (16,110) (15,280) Net incomel(expenditure} 1224 8,347 9,571 (574) Net movement in funds 1,224 8.347 9.571 (574) Reconciliation of funds Total funds brought fon¥ard 7.680 .838 9.518 10,092 Total funds carried forward 13 8.904 10,185 19,089 9,518 All of the charity's activities derive from continuing operations during the above two periods. The funds breakdowm for the period is shown in note l i. The notes on pages 10 to 18 forni an integral part of these financial statements. Page 7
Hothouse Theatre Statement of Financial Activities for the Year Ended 28 February 2025 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) These are the figures for the previous accounting period and are ineluded for comparative purposes Unrestricted Reslrieled Total funds fund5 2024 Notc Income and Endowments from: Donations and legacies Charitable activi(ies 1.580 1,580 12,891 Total income 1.815 1?,891 14,706 Expenditure on: Charitable activities (300) (14,980) (15,280) Total expenditure (14,980) (15,280) Net incomel(expenditure} Transfers between funds 1.515 {979) (2,089) 979 (574) Net movement in funds {I,I10) (574) Reconcilialion of funds Total funds brought fOard 5.186 4.906 10,092 Total funds carried fon¥ard 13 5.722 9,518 The notes on pages 10 to 18 forni an integral part of these financial statements.
Hothouse Theatre (Registration number: 06505843) Balance Sheet as at 28 February 2025 2025 2024 Note Fixed assels Tangible assets 1,078 Current assets Debtors Cash at bank and in hand 681 10,755 20,731 22,024 11,436 Creditor5: Amount5 falling due within one year 10 (4,OlJ) (J,355) Net current assets 18,011 8,081 Net assets 19,089 9,518 Funds of the charity: Restricted income funds Restricted funds 13 10,185 1,838 Unrestricted income funds Unrestricted funds 8,904 7,680 Total funds 19,089 9,518 For the financial year ending 28 February 2025 the charity wa5 entitled to exemption from audit under section 477 of the Companie5 Act 2006 relating to small companies. Directors, re5ponsibilities- The members have not requtred the charity to obtsin an audit of its accounts for the year in question in accordance with section 476- and The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These financial 5tatement5 have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006. The financial statements on pages 7 to 18 were approved by the trustees, and authorised for issue on 241.1.1125. and signed on their behalf by: N iLhol<iS Bliiiston Trustee The notes on pages 10 to 18 forni an integral part of these financial statements. Page 9
Hothouse Theatre Notes to the Financial Statements for the Year Ended 28 February 2025 l Accounting policies Summary of significant accounting policies and key accounting estimates The principal accounting policies applied in the preparation of these financial Statements are set out below. These policie5 have been consistently applied to all the years presente(L unle55 Othenvi5e stated. Slatement of compliance The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS I O?)) (issued in October 2019) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK aTJd Republic of Ireland (FRS 102) and the Companies Act 2006. Basis of preparalion Hothouse Theatre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaciion value unless otherwise stated in the relevant accoLmting policy notes. Going concern The financial statements have been prepared on a going concern basis. The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements. Exemption from preparing a eash flo)v Statement Under the exemption available to smaller charitie5 the Board of Trustees has chosen not to include a Statement of Cash Flows Wlthin the financial statetnents. Income and endowments Voluntary income including donation5, gift5, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income. it IS Probable that the income will be received and the amount can be measured with sufficient reliability. Donalions and legacies Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of perforniance by the charity before the charity is entitled to the funds: the income is deferred av]d not recognised until either those conditions are fully met, or the fulfilmeni of those conditions is wholly wiihin the Control of the charity and it is probable that these conditions will be fulfilled in the reporting period. Page 10
Hothouse Theatre Notes to the Financial Statements for the Year Ended 28 February 2025 Expendilure All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregale similar costs to that calegory. Where costs cannot be directly attributed to particular headings they have been allocated on a basls consislent with the use of resources, with central staff costs allocated on the basis of time spent. and deprecialion charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. Charilable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneflciaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Taxation The charity is considered to pass the tests set out in Paragraph I Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter J Part I l of the Corporation Tax Act 2010 or Section ?56 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. Tangible fixed a55ets Individual fixed assets costing £500 or more are initially recorded at Cost. Depreciation and amortisation Depreciation is provided on tangible fixed assets so as to write off the cost OT valuation, le55 any estimated residual value. over their expected useful economic life as follows- Asset class General Equipment IT Equiptnent Depreciation melhod and rate 20.0 /0 on a straight line basis 33.) % on a straight line basis Trade debtors Trade debtors are amounts due from Custome for merchandise sold or services perfornied in the ordinary course of business. Trade debtors are recognised inilially at the transaction price. They are subsequently measured at amortised cost using the effective interest method. less provision for impainnenl. A proi'ision for the Ampainnent of trade debtors is estsblished when there is objective evidence that the charity will not be able to collect all amoLmts due according to the original tenns of the receivables. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits. and other short-tenn highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Pagell
Hothouse Theatre Notes to the Financial Statements for the Year Ended 28 February 2025 Fund struclure Unrestricted income funds are general funds that are available for use at the trustees, discretion in filltherance of the objectives of the charity. Designated fund5 are unrestricted funds set aside for specific purposes at the discretion of the trustees. Restricted income funds are those grants for use in a particular area or for specific purposes. the use of which is restricted to that area or purpose. Pensions and other post retirement obligations The charity operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charity. Pension costs charges in the Statement of Financial Activities represent the contributions payable by the charity during the year. 2 Income from donations and legacies Unrestricted funds General Totsl 2025 Total 2024 Donations and legacies; Donations from individuals 1.530 1,580 1.530 1,580 3 Income from charitable activities Unrestricted funds General Restricted funds Totsl 2025 Total 2024 Grants & donations Sundry income Box office 24,098 24,098 30 12,891 24,098 24,151 13,126 Page 12
Hothouse Theatre Notes to the Financial Statements for the Year Ended 28 February 2025 4 Grants & donations Unrestricted (unds Restrieted funds Total Awards for All Russell Trust Jones 1986 Charitable Trust Woodward Trust Hedley Trust The Truemark Trust Duncan Gisby DP 17,026 1.822 2.000 1.250 1.000 1.000 17,026 1,822 2,000 1,250 1,000 1,000 1,530 1.530 1.530 24,098 25,628 5 Expenditure on charitable activities Unrestricted funds General Restricted funds Totsl 202) Totsl 2024 Equipment, repairs & renewals Depreciation Activities & trip5 Independent examination Insurance Office expenses Licences & subscriptions Payroll service Publicity Professional services Overheads Staff training Theatre costs Travel & transport Grant spend Beneficiary expenses Venue hire Volunteer expenses Wages, NI & pension 850 850 359 682 377 359 265 708 793 1,537 639 280 359 682 738 796 1,354 1,061 494 180 810 796 1,354 1,061 494 180 810 1,216 27 27 73 481 55 577 481 2,043 2,228 1,250 77 8)5 5,327 5,327 15,751 16,110 15,280 Page li
Hothouse Theatre Notes to the Financial Statements for the Year Ended 28 February 2025 6 Iyet incomingloutgoing resources Net incoming(outgoing) resources for the year include: 2025 2024 Depreciation of fixed assets 7 Staff Costs The aggregate pa)ToII costs were a5 lollom's: 2025 2024 Slarrcosts during the year were: Wages and salaries Social security costs Pension costs 5,074 3,626 251 219 5,327 3.876 The monthly average number of persons (including senior rnanernent team) employed by the charity during the year was as follom's.. 2025 2024 Average number of employees 1 (2024 - 1) of the above employee5 participated in the Defined Contribution Pension Schemes. Contributions to the employee pension schemes for the year totalled £251 (2024 - £219). No employee received emoluments of more than £60,000 during the year. The total employee benefits of the key management personnel of the charity were £5,327 (2024 - £3,876). Page 14
Hothouse Theatre Notes to the Financial Statements for the Year Ended 28 February 2025 8 Tangible fixed assets General Equipment IT Equipment Total Cost At l March 2024 11,870 1,170 13,IMO At 28 February 2025 11,870 1.170 13,040 Depreciation At l March 2024 Charge for the year 1.170 11,603 At 28 February 2025 10,792 1,170 11,962 Net book value At 28 February 20?5 ,078 1.078 At 29 February 2024 9 Debtors 202) 2024 Prepayments Other debtors 420 873 115 566 ,29) 681 10 Creditor5: amount5 falling due within one year 2025 2024 Other creditor5 4,013 3,355 I I Charity status The charity is a charity limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation. Page 15
Hothouse Theatre Notes to the Financial Statements for the Year Ended 28 February 2025 12 Analysis of net a55ets between funds Unreslricl 2025 Total funds General Designated Restrieled Tangible fjxed assets Current assets Current liabilities 1,078 (78) 1,078 22,024 (4,013) 7,9(H 14,198 (4,013) Total net assets 1.000 7.904 10,185 19,089 Unrestricted 2024 Total funds General Reslrieled Tangible fixed assets Current assets 7,680 Current liabilities (J.J55} (J,355) Total net assets 7.680 1.838 9,518 Page 16
Hothouse Theatre Notes to the Financial Statements for the Year Ended 28 February 2025 13 Funds Balance at 28 February 2025 Balance at March 2024 Incoming resources Resources expended Transfers Unrestricted funds Generol General Fund 7,680 (7.904) 1,000 Designoled Edinburgh Theatre Reserves 2,904 500 4,500 2,904 500 4,500 7,904 7,904 Total unrestricted funds 7.680 .583 (359) 8,904 Restricted funds Theatre activities Creative Youth Access all Areas ,838 (404) (13,37?) (1.975) 1,434 6,476 2,275 19,848 Total restricted funds 24,098 (15,751} 10,185 Total funds 9.518 25,681 (16,110) 19,089 The specific purposes for which the funds are to be applied are as follows: The "Theatre activities" fund is to put on community thealre perfonnances and engage people new to theatre. The "Creative Youth" fund is to engage young people in purposeful activities through the Media of audio, film and theatre. The "Access all Areas" fund is to engage with adults with additional support needs in film, audio and theatre to increase their confidence: life-skills and enjoyment. Funds from the previous financial year= The "Oh my Nottz" fund 15 to engage young people from disadvantaged backgrounds in activitie5 including the creation of podcasts and audio project5, Outdoor activities including producing audio and video report5 on local wildlife conservation. The transfer from the General fund to the Designated: Edinburgh fund is to ring-fence money to take a production to the EdinburJ Festival. The transfer from the General fund to the Designated: Theatre fund is to put on theatre perforniances in the community. The transfer from the General fund to the Designated: Reserves fund is to ring-fence J-6 months wnning costs as per our reserves policy. Page17
Hothouse Theatre Notes to the Financial Statements for the Year Ended 28 February 2025 Balance at 29 February 2024 Balance at I March 2023 Incoming resources Resourees expended Transfers Unrestricted fund5 General General Fund 5,186 (300) 979 7,680 Restricted Theatre activities Oh my Nottz (1,155) (13,825) 12,891 (979) Total restricted funds 4.906 12,891 (14,980) (979) 1,838 Total funds 10,092 14,706 (15,280) 9,518 14 Taxalion The charity is a registered charity and is therefore exempt from corporation taxation. 15 Trustees remuneration and expen5e5 No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No trustees have received any reimbursed expenses or any other benefits from the charity during the year. 16 Fees payable to independent examiner During the period, the fees payable (excluding VAT) to the charity's independent examiner Community Accounting Plus are analysed as follows= 2025 2024 Independent examination Other financial services 615 227 590 452 842 1,042 17 Related party transactions There were no related party transactions in the year. Page18