CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
COMPANY NUMBER: 08330057
CHARITY NUMBER: 1154384
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CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
CONTENTS OF THE REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
| COMPANY / CHARITY DETAILS DIRECTORS’ / TRUSTEES’ REPORT INDEPENDENT EXAMINER’S REPORT STATEMENT OF FINANCIAL ACTIVITIES BALANCE SHEET NOTES TO THE ACCOUNTS DETAILED INCOME AND EXPENDITURE ACCOUNT |
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2 3 5 6 7 8 11 |
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CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
COMPANY / CHARITY DETAILS
Name – Canolfan Hamdden Beaumaris a’r Cylch
Charity Number – 1154384
Company Number – 08330057
Registered Office and operational address – Canolfan Beaumaris, Rating Row, Beaumaris, Ynys Môn, LL58 8AL
Chair – J Alwyn Rowlands MBE
Independent Examiner – Caron Williams
Bankers – Nat West
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CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
DIRECTORS’ / TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2021
The Board presents its directors’ report and financial statements for the year ended 31 March 2021.
1. Objectives and activities
The company’s objectives as set out in the memorandum and articles of association are to:
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provide and maintain a leisure centre (the Canolfan) for the use of inhabitants of Beaumaris and District, including use for meetings, lectures, classes and other forms of recreation and leisure-time occupation so as to improve the conditions of life for the inhabitants; and
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to provide the community with a service that will create greater cohesion between its people and underpin the social fabric of the area.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
2. Structure, governance and management
The company is a company limited by guarantee governed in accordance with its Memorandum and Articles of Association and a registered charity.
The board of directors / trustees comprised the following:
Alwyn Rowlands MBE (Chair) Mark Creegan Robert Grant Andrew Reid Alan Bryant Steve MacVicar Diana Airey (to February 2021) Roger Thomas Eurfryn Davies Christopher Hardy (to February 2021) Shan MacVicar Karen Begley (from February 2021) J A Emsley (from February 2021) Lisa Prytherch (from February 2021)
The directors / trustees are recruited from inhabitants of the Canolfan Beaumaris catchment area and are of various professional and related backgrounds. The Board meets at regular intervals to monitor operations and to consider strategic matters.
The day-to-day running of the Canolfan is in the hands of the Manager, Warren Jones, and accounts are prepared by the Treasurer, Dafydd Jones FCA.
3. Achievements and performance
Because of the effect of the Covid pandemic and the lockdown regulations imposed by the Welsh Government, it is difficult to identify a pattern of performance leading up to this report. Our base activities have been severely interrupted by cancellation of some major events such as music concerts, the Food Festival, and the Victorian Event, which has left a major dent in our finances. However the way our staff have managed what we could run has shown much initiative and benefit, even if it’s just to show that we are an enterprise that will go that extra mile to cater for our members and community even in the most difficult times.
During this period four of our directors retired from office, those being Diane Airey, Karen Johnson, Chris Hardy and Alan Bryant. We thank them all for their support and assistance during their term of office. To replace them we have appointed three new directors (Karen Begley, Tony Emsley and Lisa Prytherch) Lisa has subsequently retired to take up a leading role in our community, so we now have two Co-opted Directors (Carys Thornton and Frank Carr) who will be formally appointed at the next AGM. Karen Begley has taken on the role of Company Secretary. At this point I would also mention our Coaching Community Coach of the Year finalist Samantha Williams Jones. So unfortunate that we were not able to attend the Award Ceremony due to the restrictions, but it does not lessen our pride in Sam’s achievement. Well done Sam and thank you also for all the zoom sessions and publicising that you did for the Canolfan when we were shut down.
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CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
DIRECTORS’ / TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)
4. Plans for the future
Naturally, as expected, and using the regulations, we have made good use of the Government’s furlough scheme, which made it clear that we were and still are committed to job retention rather than opting for easy option of redundancies. We are grateful for the assistance given by Caron Williams, for acquiring so many grants for us, from both UK and Welsh Government. We are now stabilising the business with the introduction of mutually agreed Staff Rotas, New Classes and Events. During this time we also saw some Staff leave of their own accord to find work elsewhere. We wish them well for their future.go to Me Mon, Wales Co-op,
5. Risk Management
The Trustees have identified the major risks to which the charity is exposed and has established systems to mitigate those risks. Financial risk is managed primarily by the formulation of a business plan incorporating detailed budgets against which performance is regularly monitored.
6. Reserves Policy
At 31 March 2021 the charity’s unrestricted funds amounted to £224182. Of this amount, £71150 was invested in fixed assets and £58640 was designated towards major repair and development project expenditure. This leaves free reserves of £94392, and the trustees consider that reserves of at least this amount are required in order to ensure continuation and recovery from the Covid pandemic or an orderly reduction of operations given the unpredictability of future funding and costs.
7. Small Company Exemption
In preparing this report the directors have taken advantage of the special exemptions applicable to small companies.
8. Statement of Directors’ / Trustees’ Responsibilities
Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these financial statements, the directors are required to
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
By order of the Board
J Alwyn Rowlands
Director
Canolfan Beaumaris
Beaumaris
22 December 2021
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CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2021, which are set out on pages 6 to 11.
Responsibilities and basis of report
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s report
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
(1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
(2) the accounts do not accord with those accounting records; or
(3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
(4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Caron Williams Carreg y Garth Isaf Rhiwlas Bangor
22 December 2021
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CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021
| 2020 20535 9500 125366 25112 167 3851 184531 7175 181446 1575 190196 (5665) (5665) 193918 £ 188253 |
INCOME Donations Charitable activities - Grants - Fees for using Canolfan and Car Park - Events and other fundraising Bank interest Other TOTAL INCOME EXPENDITURE Events and fundraising Other charitable activities Other - Governance TOTAL EXPENDITURE NET INCOME / (EXPENDITURE) NET MOVEMENT IN FUNDS Funds brought forward Total funds brought forward |
Note 2 2 3 3 |
UNRESTRICED INCOME FUND Total 4789 4789 150812 150812 34526 34526 --- --- 637 637 7925 7925 198689 198689 --- --- 161860 161860 900 900 162760 162760 35929 35929 35929 35929 188253 188253 £ 224182 £ 224182 |
|---|---|---|---|
| £ |
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CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
BALANCE SHEET AS AT 31 MARCH 2021
| £ £ |
2020 84441 5106 143768 148874 16062 16062 132812 217253 29000 188253 58640 129613 188253 |
Note FIXED ASSETS Tangible Assets 7 71150 CURRENT ASSETS Debtors and Prepayments 8 9481 Cash at Bank and in Hand 175065 184546 CREDITORS: AMOUNTS DUE WITHIN ONE YEAR Sundry Creditors 9 16515 16515 NET CURRENT ASSETS 168031 239181 CREDITORS: AMOUNTS DUE AFTER MORE THAN ONE YEAR Loans 10 14999 £ 224182 UNRESTRICTED INCOME FUND Designated funds 11 58640 General funds 11 165542 £ 224182 |
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For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors responsibilities:
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(1) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
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(2) The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the board of directors on 22 December 2021 and signed on its behalf by:
J Alwyn Rowlands
Company N[o] 08330057
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CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1. Accounting Policies
(a) Duration
The financial statements are prepared for the year ended 31 March 2021. The comparative figures are for the year ended 31 March 2020.
(b) Basis of accounting
The financial statements have been prepared under the historical cost convention, and in accordance with FRS 102 (section 1A), the Charities SORP (FRS 102), and the Companies Act 2006 and where applicable the Charities Act 2011.
(c) Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds are unrestricted funds earmarked by the Board for particular purposes. Restricted funds are funds received for specified purposes only.
d) Incoming resources
Donations, income from charitable activities and other generated funds are revenue in nature and are recognised when they become receivable. Grants are treated likewise unless they relate to capital expenditure, in which case they are deferred and recognised as income in line with the depreciation policy outlined in part f.
e) Resources expended
Expenditure is recognised in the financial statements on an accrual basis as a liability is incurred, and includes irrecoverable VAT.
Governance costs comprise professional fees incurred in meeting the statutory requirements of the charity.
f) Fixed assets
The new heating system is depreciated on a straight-line basis over a period of 10 years from 1 April 2016. Depreciation is provided at the rate of 30% (reducing balance) per annum on other equipment in order to write off the cost of each item over its expected useful life. Solar Panels are depreciated on a straight-line basis over a period of 25 years from 1 April 2015.
g) Pension scheme
Contributions in respect of the charity’s defined contribution pension scheme are charged in the year which they are payable to the scheme.
2. Income
3. |
Income includes: Grants - Covid related grants - Beaumaris Town Council and Other Community Councils - Other Donations - Beaumaris Food Festival - Friends of Canolfan - Others Resources expended on charitable activities and governance costs Expenditure on charitable activities includes - Depreciation Governance costs include – Accountancy and Independent Examination |
2021 £ 138112 10000 2700 --- 4000 789 2021 £ 14628 900 |
2020 £ --- 9500 --- 14100 4000 789 2020 £ 17964 1575 |
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CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)
| 4. | Staff costs Wages and salaries Pension Costs £ |
2021 79527 4012 83539 £ |
2020 87640 3410 |
|
|---|---|---|---|---|
| 91050 |
No employee received emoluments of more than £60000.
The average number of employees during the year was 3 full-time and 9 part-time (2020: 3 full-time and 9 parttime).
5. Trustee remuneration and related party transactions
No members of the board received any remuneration during the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the period.
6. Taxation
As a not-for-profit organisation and a charity, Canolfan Hamdden Beaumaris a’r Cylch is exempt from tax on income and gains to the extent that these are applied to its charitable objects.
7. Fixed Assets
| Fixed Assets | ||
|---|---|---|
| EQUIPMENT COST As at 01.04.20 147591 Additions 1337 Disposals --- As at 31.03.21 148928 DEPRECIATION As at 01.04.20 89485 Charge for the Period 13333 Disposals --- As at 31.03.21 102818 NET BOOK VALUE As at 31.03.21 £ 46110 As at 31.03.20 £ 58106 |
SOLAR PANELS 32373 --- --- 32373 6038 1295 --- 7333 £ 25040 £ £ 26335 £ |
TOTAL 179964 1337 --- |
| 181301 | ||
| 95523 14628 --- |
||
| 110151 | ||
| 71150 | ||
| 84441 |
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CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)
8. Debtors and Prepayments
| 8. | Debtors and Prepayments | ||||||
|---|---|---|---|---|---|---|---|
| 9. 10. 11. |
Grants receivable Charges for use of Canolfan Sundry Debtors Prepayments £ Creditors: Amounts falling due within one year Taxation and social security Other creditors and accruals £ Loans Bank loans (unsecured) Community loans £ Movement in funds At 01.04.20 Unrestricted funds: General 129613 Designated major repair fund --- Designated development project fund 58640 £ 188253 |
2021 --- --- 9112 369 9481 £ 2021 600 15915 16515 £ 2021 14999 --- 14999 £ Net incoming resources 35929 --- --- £ 35929 £ |
2020 --- 1032 --- 4074 5106 2020 810 15252 16062 2020 --- 29000 29000 Transfers At 31.03.21 --- 165542 --- --- --- 58640 --- £ 224182 |
At 31.03.21 | |||
| £ | |||||||
£ |
|||||||
| 165542 --- 58640 |
12. Limited by guarantee
The company is limited by guarantee.
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CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
DETAILED INCOME AND EXPENDITURE ACCOUNT FOR YEAR ENDED 31 MARCH 2021
| 2020 83867 25112 9500 --- --- 310 14100 1935 4500 41499 2918 167 623 184531 91050 10342 4709 1917 2982 1707 6288 801 3486 11153 178 9920 7175 1537 748 4721 6431 493 1042 --- --- 1575 1175 1160 539 125 978 17964 190196 £ (5665) |
Income Fees for using Canolfan 21156 Events and New Activities --- Grants - Beaumaris Town Council and other Community Councils 10000 - Covid 138112 - Other 2700 Membership 330 Beaumaris Food Festival --- Donations 789 Friends of Canolfan 4000 Car Parking 13370 Feed-In Tariff 7192 Interest 637 Sundry 403 198689 Less: Expenditure Staff Costs 83539 Gas 8169 Electricity 3625 Water 1636 Insurance 3000 Telephone and Internet 1715 Office Costs 4440 Advertising 257 Food and Drink Purchases --- Repairs, Maintenance and Cleaning 23439 Car Parking 809 Library Expenses --- Events and New Activities --- Uniforms and Consumables 373 Waste Collection 585 Health and Safety 4149 Studio and Hire 2676 Licences 538 Training 1166 Covid Expenditure 1632 Payroll Admin 2600 Professional Fees 900 Bank Charges 1188 Loan Interest 977 Donations --- Bad Debts --- Sundries 719 Depreciation 14628 162760 Surplus / (Deficit) of Income over Expenditure £ 35929 |
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