## CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
COMPANY NUMBER: 08330057
CHARITY NUMBER: 1154384
Page 1
CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
## CONTENTS OF THE REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
|COMPANY / CHARITY DETAILS
DIRECTORS’ / TRUSTEES’ REPORT
INDEPENDENT EXAMINER’S REPORT
STATEMENT OF FINANCIAL ACTIVITIES
BALANCE SHEET
NOTES TO THE ACCOUNTS
DETAILED INCOME AND EXPENDITURE ACCOUNT|Page|
|---|---|
||
2
3
5
6
7
8
11|
Page 2
CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
## COMPANY / CHARITY DETAILS
Name – Canolfan Hamdden Beaumaris a’r Cylch
Charity Number – 1154384
Company Number – 08330057
Registered Office and operational address – Canolfan Beaumaris, Rating Row, Beaumaris, Ynys Môn, LL58 8AL
Chair – J Alwyn Rowlands MBE
Independent Examiner – Caron Williams
Bankers – Nat West
Page 3
## CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
## DIRECTORS’ / TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2021
The Board presents its directors’ report and financial statements for the year ended 31 March 2021.
## 1. Objectives and activities
The company’s objectives as set out in the memorandum and articles of association are to:
- provide and maintain a leisure centre (the Canolfan) for the use of inhabitants of Beaumaris and District, including use for meetings, lectures, classes and other forms of recreation and leisure-time occupation so as to improve the conditions of life for the inhabitants; and
- to provide the community with a service that will create greater cohesion between its people and underpin the social fabric of the area.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## 2. Structure, governance and management
The company is a company limited by guarantee governed in accordance with its Memorandum and Articles of Association and a registered charity.
The board of directors / trustees comprised the following:
Alwyn Rowlands MBE (Chair) Mark Creegan Robert Grant Andrew Reid Alan Bryant Steve MacVicar Diana Airey (to February 2021) Roger Thomas Eurfryn Davies Christopher Hardy (to February 2021) Shan MacVicar Karen Begley (from February 2021) J A Emsley (from February 2021) Lisa Prytherch (from February 2021)
The directors / trustees are recruited from inhabitants of the Canolfan Beaumaris catchment area and are of various professional and related backgrounds. The Board meets at regular intervals to monitor operations and to consider strategic matters.
The day-to-day running of the Canolfan is in the hands of the Manager, Warren Jones, and accounts are prepared by the Treasurer, Dafydd Jones FCA.
## 3. Achievements and performance
Because of the effect of the Covid pandemic and the lockdown regulations imposed by the Welsh Government, it is difficult to identify a pattern of performance leading up to this report. Our base activities have been severely interrupted by cancellation of some major events such as music concerts, the Food Festival, and the Victorian Event, which has left a major dent in our finances. However the way our staff have managed what we could run has shown much initiative and benefit, even if it’s just to show that we are an enterprise that will go that extra mile to cater for our members and community even in the most difficult times.
During this period four of our directors retired from office, those being Diane Airey, Karen Johnson, Chris Hardy and Alan Bryant. We thank them all for their support and assistance during their term of office. To replace them we have appointed three new directors (Karen Begley, Tony Emsley and Lisa Prytherch) Lisa has subsequently retired to take up a leading role in our community, so we now have two Co-opted Directors (Carys Thornton and Frank Carr) who will be formally appointed at the next AGM. Karen Begley has taken on the role of Company Secretary. At this point I would also mention our Coaching Community Coach of the Year finalist Samantha Williams Jones. So unfortunate that we were not able to attend the Award Ceremony due to the restrictions, but it does not lessen our pride in Sam’s achievement. Well done Sam and thank you also for all the zoom sessions and publicising that you did for the Canolfan when we were shut down.
Page 4
## CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
## DIRECTORS’ / TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)
## 4. Plans for the future
Naturally, as expected, and using the regulations, we have made good use of the Government’s furlough scheme, which made it clear that we were and still are committed to job retention rather than opting for easy option of redundancies. We are grateful for the assistance given by Caron Williams, for acquiring so many grants for us, from both UK and Welsh Government. We are now stabilising the business with the introduction of mutually agreed Staff Rotas, New Classes and Events. During this time we also saw some Staff leave of their own accord to find work elsewhere. We wish them well for their future.go to Me Mon, Wales Co-op,
## 5. Risk Management
The Trustees have identified the major risks to which the charity is exposed and has established systems to mitigate those risks. Financial risk is managed primarily by the formulation of a business plan incorporating detailed budgets against which performance is regularly monitored.
## 6. Reserves Policy
At 31 March 2021 the charity’s unrestricted funds amounted to £224182. Of this amount, £71150 was invested in fixed assets and £58640 was designated towards major repair and development project expenditure. This leaves free reserves of £94392, and the trustees consider that reserves of at least this amount are required in order to ensure continuation and recovery from the Covid pandemic or an orderly reduction of operations given the unpredictability of future funding and costs.
## 7. Small Company Exemption
In preparing this report the directors have taken advantage of the special exemptions applicable to small companies.
## 8. Statement of Directors’ / Trustees’ Responsibilities
Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these financial statements, the directors are required to
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
By order of the Board
J Alwyn Rowlands
Director
Canolfan Beaumaris
Beaumaris
22 December 2021
Page 5
CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
## INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2021, which are set out on pages 6 to 11.
## Responsibilities and basis of report
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## Independent examiner’s report
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
(1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
(2) the accounts do not accord with those accounting records; or
(3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
(4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Caron Williams Carreg y Garth Isaf Rhiwlas Bangor
22 December 2021
Page 6
## CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
## STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021
|2020
20535
9500
125366
25112
167
3851
184531
7175
181446
1575
190196
(5665)
(5665)
193918
£ 188253|INCOME
Donations
Charitable activities
- Grants
- Fees for using Canolfan and Car Park
- Events and other fundraising
Bank interest
Other
TOTAL INCOME
EXPENDITURE
Events and fundraising
Other charitable activities
Other - Governance
TOTAL EXPENDITURE
NET INCOME / (EXPENDITURE)
NET MOVEMENT IN FUNDS
Funds brought forward
Total funds brought forward|Note
2
2
3
3|UNRESTRICED
INCOME
FUND
Total
4789
4789
150812
150812
34526
34526
---
---
637
637
7925
7925
198689
198689
---
---
161860
161860
900
900
162760
162760
35929
35929
35929
35929
188253
188253
£ 224182
£ 224182|
|---|---|---|---|
||||£|
Page 7
CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
## BALANCE SHEET AS AT 31 MARCH 2021
|£
£||2020
84441
5106
143768
148874
16062
16062
132812
217253
29000
188253
58640
129613
188253|Note
FIXED ASSETS
Tangible Assets
7
71150
CURRENT ASSETS
Debtors and Prepayments
8
9481
Cash at Bank and in Hand
175065
184546
CREDITORS: AMOUNTS DUE WITHIN ONE YEAR
Sundry Creditors
9
16515
16515
NET CURRENT ASSETS
168031
239181
CREDITORS: AMOUNTS DUE AFTER MORE THAN ONE YEAR
Loans
10
14999
£
224182
UNRESTRICTED INCOME FUND
Designated funds
11
58640
General funds
11
165542
£
224182|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors responsibilities:
- (1) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
- (2) The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the board of directors on 22 December 2021 and signed on its behalf by:
J Alwyn Rowlands
Company N[o] 08330057
Page 8
CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
## NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
## 1. Accounting Policies
## (a) Duration
The financial statements are prepared for the year ended 31 March 2021. The comparative figures are for the year ended 31 March 2020.
## (b) Basis of accounting
The financial statements have been prepared under the historical cost convention, and in accordance with FRS 102 (section 1A), the Charities SORP (FRS 102), and the Companies Act 2006 and where applicable the Charities Act 2011.
## (c) Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds are unrestricted funds earmarked by the Board for particular purposes. Restricted funds are funds received for specified purposes only.
## d) Incoming resources
Donations, income from charitable activities and other generated funds are revenue in nature and are recognised when they become receivable. Grants are treated likewise unless they relate to capital expenditure, in which case they are deferred and recognised as income in line with the depreciation policy outlined in part f.
## e) Resources expended
Expenditure is recognised in the financial statements on an accrual basis as a liability is incurred, and includes irrecoverable VAT.
Governance costs comprise professional fees incurred in meeting the statutory requirements of the charity.
## f) Fixed assets
The new heating system is depreciated on a straight-line basis over a period of 10 years from 1 April 2016. Depreciation is provided at the rate of 30% (reducing balance) per annum on other equipment in order to write off the cost of each item over its expected useful life. Solar Panels are depreciated on a straight-line basis over a period of 25 years from 1 April 2015.
## g) Pension scheme
Contributions in respect of the charity’s defined contribution pension scheme are charged in the year which they are payable to the scheme.
## 2. Income
|
3.|Income includes:
Grants - Covid related grants
- Beaumaris Town Council and Other Community Councils
- Other
Donations - Beaumaris Food Festival
- Friends of Canolfan
- Others
Resources expended on charitable activities and governance costs
Expenditure on charitable activities includes -
Depreciation
Governance costs include –
Accountancy and Independent Examination|2021
£
138112
10000
2700
---
4000
789
2021
£
14628
900|2020
£
---
9500
---
14100
4000
789
2020
£
17964
1575|
|---|---|---|---|
Page 9
CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
## NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)
|4.|Staff costs
Wages and salaries
Pension Costs
£||2021
79527
4012
83539
£|2020
87640
3410|
|---|---|---|---|---|
|||||91050|
No employee received emoluments of more than £60000.
The average number of employees during the year was 3 full-time and 9 part-time (2020: 3 full-time and 9 parttime).
## 5. Trustee remuneration and related party transactions
No members of the board received any remuneration during the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the period.
## 6. Taxation
As a not-for-profit organisation and a charity, Canolfan Hamdden Beaumaris a’r Cylch is exempt from tax on income and gains to the extent that these are applied to its charitable objects.
## 7. Fixed Assets
|Fixed Assets|||
|---|---|---|
|EQUIPMENT
COST
As at 01.04.20
147591
Additions
1337
Disposals
---
As at 31.03.21
148928
DEPRECIATION
As at 01.04.20
89485
Charge for the Period
13333
Disposals
---
As at 31.03.21
102818
NET BOOK VALUE
As at 31.03.21
£
46110
As at 31.03.20
£
58106|SOLAR PANELS
32373
---
---
32373
6038
1295
---
7333
£
25040
£
£
26335
£|TOTAL
179964
1337
---|
|||181301|
|||95523
14628
---|
|||110151|
|||71150|
|||84441|
Page 10
## CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
## NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)
## 8. Debtors and Prepayments
|8.|Debtors and Prepayments|||||||
|---|---|---|---|---|---|---|---|
|9.
10.
11.|Grants receivable
Charges for use of Canolfan
Sundry Debtors
Prepayments
£
Creditors: Amounts falling due within one year
Taxation and social security
Other creditors and accruals
£
Loans
Bank loans (unsecured)
Community loans
£
Movement in funds
At 01.04.20
Unrestricted funds:
General
129613
Designated major repair fund
---
Designated development project fund
58640
£
188253||2021
---
---
9112
369
9481
£
2021
600
15915
16515
£
2021
14999
---
14999
£
Net incoming
resources
35929
---
---
£
35929
£|||2020
---
1032
---
4074
5106
2020
810
15252
16062
2020
---
29000
29000
Transfers
At 31.03.21
---
165542
---
---
---
58640
---
£
224182|At 31.03.21|
||||||£|||
|||||
£||||
||||||||165542
---
58640|
## 12. Limited by guarantee
The company is limited by guarantee.
Page 11
CANOLFAN HAMDDEN BEAUMARIS A’R CYLCH
## DETAILED INCOME AND EXPENDITURE ACCOUNT FOR YEAR ENDED 31 MARCH 2021
|2020
83867
25112
9500
---
---
310
14100
1935
4500
41499
2918
167
623
184531
91050
10342
4709
1917
2982
1707
6288
801
3486
11153
178
9920
7175
1537
748
4721
6431
493
1042
---
---
1575
1175
1160
539
125
978
17964
190196
£
(5665)|Income
Fees for using Canolfan
21156
Events and New Activities
---
Grants - Beaumaris Town Council and other Community Councils
10000
- Covid
138112
- Other
2700
Membership
330
Beaumaris Food Festival
---
Donations
789
Friends of Canolfan
4000
Car Parking
13370
Feed-In Tariff
7192
Interest
637
Sundry
403
198689
Less:
Expenditure
Staff Costs
83539
Gas
8169
Electricity
3625
Water
1636
Insurance
3000
Telephone and Internet
1715
Office Costs
4440
Advertising
257
Food and Drink Purchases
---
Repairs, Maintenance and Cleaning
23439
Car Parking
809
Library Expenses
---
Events and New Activities
---
Uniforms and Consumables
373
Waste Collection
585
Health and Safety
4149
Studio and Hire
2676
Licences
538
Training
1166
Covid Expenditure
1632
Payroll Admin
2600
Professional Fees
900
Bank Charges
1188
Loan Interest
977
Donations
---
Bad Debts
---
Sundries
719
Depreciation
14628
162760
Surplus / (Deficit) of Income over Expenditure
£
35929|
|---|---|