2021-03-31-accounts - Artstrail Studios

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date 01 April 2020 31 March 2021 From To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1154335

ArtsTrail Studios

Charity's principal address

17 Dale Street Royal Leamington Spa Warwickshire Postcode CV32 5HH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Clive Davenport	Chair
	Marianne Rohan	Secretary
	Gerald Smith	Treasurer

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company)

Appointed by existing Trustees Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Advance the education of the general public in the appreciation of the Visual Arts, particular those individuals who see the arts world as alien, unknown and unwelcoming; supporting artists from deprived and unsupported backgrounds by assisting with studio space, professional guidance, encouragement to help them development within the professional arts community and wider social community.

TAR

March 2012

In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit at our trustees meeting.

In furtherance of the Charity’s charitable purposes, ArtsTrail Studios have organized exhibitions in its own gallery in a large footfall shopping centre to give maximum exposure to local artist’s work. Organised display of artwork in other locations including cafes, pubs, restaurants and shops. Artists in resident, for the general public to meet and see work in progress.

Summary of the main We make our space available for non-profit groups for free for their activities undertaken for the meetings or events. public benefit in relation to Art workshops open to the public run by member Artists. these objects (include within Taken on students from Warwick University and local schools for training this section the statutory and work experience declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

Where an artist has an idea for an exhibition that fits into our “objects of the charity” we will support them with reduced cost or no cost to hire the gallery and printing and framing of artwork.

You may choose to include further statements, where relevant, about:

A great contribution is made by our volunteers, we understand that every volunteer is different, we take individuality seriously and celebrate the diverse skills and interests volunteers give us, that’s why we aim to give work that they enjoy doing, learn new skills, fits their personality and make them shine. We have been successfully in attracting volunteers from the large local student community and local schools for work experience.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The year was inundated with Covid restrictions, which entailed cancelling all exhibitions. No artist or artist groups wanted to book the gallery in advance due to the uncertainty of when we would be open. We ended up giving free exhibitions to maintain change in the gallery. We use the down time to refurb the Gallery.

TAR

March 2012

Section E Financial review

Brief statement of the

We now have a reserves fund to cover the cost of moves and refurbishments

charity’s policy on reserves

Details of any funds materially Not applicable in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Gerald Smith Position (eg Secretary, Chair, Treasurer etc)

Date 26/1/21

TAR

March 2012

Charity Name No (if any) ArtsTrail Studios 1154335 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/04/2020 31/03/2021

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 7,250 660 2,918 77 13,669 - - - 24,574 - - - 24,574 8,103 2,077 367 99 547 - - -	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 7,250 660 2,918 77 13,669 - - - 24,574 - - - 24,574 8,103 2,077 367 99 547 - - - - 11,193 - - - 11,193 13,381	Last year to the nearest £
Studio Membership	7,250				8,350
Exhibition and Event Fees	660				2,273
Commissions on Art Sales	2,918				3,468
Refunds	77
Grant	13,669				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	24,574				14,091

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					14,091

Rent and Rates	8,103	-	-	8,103	12,377
Utilities	2,077	-	-	2,077	1,495
Administration	367	-	-	367	65
Insurance	99	-	-	99	89
Phone/Broadband & Web Services	547	-	-	547	144
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-
	-	-	-	-	-
**Sub total **	11,193	-	-	11,193	14,170

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					14,170

	13,381			13,381	- 79
	-			-	-
	55			55	134
	13,436			13,436	55

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Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Bank Account Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 55 - - - - 13,436 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name G M Smith	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		G M Smith	26/01/2022

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