## **Trustees' Annual Report for the period** Period start date Period end date 01 April 2020 31 March 2021 **From To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1154335 ArtsTrail Studios **Charity's principal address** 17 Dale Street Royal Leamington Spa Warwickshire **Postcode CV32 5HH** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Clive Davenport|Chair||| ||Marianne Rohan|Secretary||| ||Gerald Smith|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointed by existing Trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** Advance the education of the general public in the appreciation of the Visual Arts, particular those individuals who see the arts world as alien, unknown and unwelcoming; supporting artists from deprived and unsupported backgrounds by assisting with studio space, professional guidance, encouragement to help them development within the professional arts community and wider social community. **TAR** March **2012** 2 In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit at our trustees meeting. In furtherance of the Charity’s charitable purposes, ArtsTrail Studios have organized exhibitions in its own gallery in a large footfall shopping centre to give maximum exposure to local artist’s work. Organised display of artwork in other locations including cafes, pubs, restaurants and shops. Artists in resident, for the general public to meet and see work in progress. **Summary of the main** We make our space available for non-profit groups for free for their **activities undertaken for the** meetings or events. **public benefit in relation to** Art workshops open to the public run by member Artists. **these objects (include within** Taken on students from Warwick University and local schools for training **this section the statutory** and work experience **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** Where an artist has an idea for an exhibition that fits into our “objects of the charity” we will support them with reduced cost or no cost to hire the gallery and printing and framing of artwork. You **may choose** to include further statements, where relevant, about: A great contribution is made by our volunteers, we understand that every volunteer is different, we take individuality seriously and celebrate the diverse skills and interests volunteers give us, that’s why we aim to give work that they enjoy doing, learn new skills, fits their personality and make them shine. We have been successfully in attracting volunteers from the large local student community and local schools for work experience. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The year was inundated with Covid restrictions, which entailed cancelling all exhibitions. No artist or artist groups wanted to book the gallery in advance due to the uncertainty of when we would be open. We ended up giving free exhibitions to maintain change in the gallery. We use the down time to refurb the Gallery. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the** We now have a reserves fund to cover the cost of moves and refurbishments **charity’s policy on reserves** **Details of any funds materially** Not applicable **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Gerald Smith **Position (eg Secretary, Chair,** Treasurer **etc)** **Date** 26/1/21 **TAR** March **2012** 5 **Charity Name No (if any) ArtsTrail Studios 1154335 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/04/2020 31/03/2021 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**7,250**
**660**
**2,918**
**77**
**13,669**
**-**
**-**
**-**
**24,574**
**-**
**-**
**-**
**24,574**
**8,103**
**2,077**
**367**
**99**
**547**
**-**
**-**
-|**Unrestricted**
**funds**
**to the nearest**
**£**
**7,250**
**660**
**2,918**
**77**
**13,669**
**-**
**-**
**-**
**24,574**
**-**
**-**
**-**
**24,574**
**8,103**
**2,077**
**367**
**99**
**547**
**-**
**-**
-|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**7,250**
**660**
**2,918**
**77**
**13,669**
**-**
**-**
**-**
**24,574**
**-**
**-**
**-**
**24,574**
**8,103**
**2,077**
**367**
**99**
**547**
**-**
**-**
**-**
**-**
**11,193**
**-**
**-**
**-**
**11,193**
**13,381**|**Total funds**
**to the nearest £**
**7,250**
**660**
**2,918**
**77**
**13,669**
**-**
**-**
**-**
**24,574**
**-**
**-**
**-**
**24,574**
**8,103**
**2,077**
**367**
**99**
**547**
**-**
**-**
**-**
**-**
**11,193**
**-**
**-**
**-**
**11,193**
**13,381**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |Studio Membership|**7,250**||||||||**8,350**| |Exhibition and Event Fees|**660**||||||||**2,273**| |Commissions on Art Sales|**2,918**||||||||**3,468**| |Refunds|**77**||||||||| |Grant|**13,669**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**24,574**||||||||**14,091**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||||| ||||||||||**14,091**| ||||||||||| |Rent and Rates|**8,103**||**-**||**-**||**8,103**||**12,377**| |Utilities|**2,077**||**-**||**-**||**2,077**||**1,495**| |Administration|**367**||**-**||**-**||**367**||**65**| |Insurance|**99**||**-**||**-**||**99**||**89**| |Phone/Broadband & Web Services|**547**||**-**||**-**||**547**||**144**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||-||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**11,193**||**-**||**-**||**11,193**||**14,170**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**14,170**| ||||||||||| ||**13,381**||||||**13,381**||**- 79**| ||**-**||||||**-**||**-**| ||**55**||||||**55**||**134**| ||**13,436**||||||**13,436**||**55**| Page 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Bank Account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**55**
**-**
**-**
**-**
**-**
**13,436**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
G M Smith|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||G M Smith|26/01/2022| ||||| Page 2