Phoenix Health and Wellbeing
Charity number 1154273
Annual Report and Financial Statements
for the year ended 31 March 2021
Phoenix Health and Wellbeing
Annual Report and Financial Statements
for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 9 |
Prepared by West Yorkshire Community Accounting Service
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Phoenix Health and Wellbeing
Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates David Aspland Chair Richard Lewis Resigned 31 October 2020 Helen Kemp Treasurer Jon Woolmore Secretary Resigned 8 July 2021 Lindsay Texel Resigned 15 April 2021 Andy Hewitt Appointed 9 July 2020
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1154273, on 18 Oct 2013.
Principal address
Bankers
Lower Ground Floor CAF Bank Limited PayPal (Europe) 30 Park Place 25 Kings Hill Avenue 22-24 Boulevard Royal Leeds Kings Hill, L-2449 Luxembourg LS1 2SP West Malling, Kent ME19 4JQ
Independent examiner
Claire Welling West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 18 Oct 2013.
Method of recruitment and appointment of trustees
Every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity's trustees.
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Phoenix Health and Wellbeing
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities
The charity's objects
The object of the CIO is to support the needs of those persons affected by mental, emotional or physical health issues in the interest of promoting their good health and wellbeing. This support will be in the form of talking and complementary therapies and by providing information and support. Phoenix Health and Wellbeing will also provide information and training to members of such professions and organisations as are also concerned with the support of persons with mental, emotional or physical health issues.
The charity's main activities
Phoenix Health and Wellbeing provide support, in the form of counselling and complementary therapies to people who have chronic health issues and low incomes. The people who receive this support are referred to the organisation by medical and health care practitioners. The organisation is independent and funded by social enterprise, grant funding and fund raising.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular to support the needs of those persons affected by mental, emotional or physical health issues in the interest of promoting their good health and wellbeing.
Achievements and performance
In the year from 01/04/2020 to 31/03/2021 the charity delivered 3,833 sessions of support to 379 people who were referred for support due to their chronic health issues and low incomes. The support sessions were as follows: 3,407 counselling sessions, delivered either in person or by telephone or Zoom, 426 massage or acupuncture sessions.
For the first quarter we could not deliver therapy sessions from our premises due to COVID 19 and the restrictions of Lockdown 1. Prior to the pandemic all of our sessions were delivered face to face at our city centre premises. In the first month of Lockdown 1 we launched an online and telephone counselling service to continue to support our vulnerable clients. We also initiated befriending calls for those needing non-counselling support.
Our efforts during the pandemic were acknowledged by the Lord Lieutenant of West Yorkshire. Given the restrictions that we faced and the inability to generate the levels of income from our social enterprise that we were used to, we are extremely satisfied with our organisation's performance.
Financial review
The net receipts for the year were £31,093 all relating to unrestricted funds.
COVID 19 and the associated lockdown resulted in the cessation of usual activities at Phoenix Health and Wellbeing. In order to continue to support our vulnerable clients we implemented an online Counselling and Befriending Service that has recently received Lottery Funding to expand.
In addition, we received financial support from: Leeds Community Foundation, Leeds City Council, Sovereign Health Care, Safer Leeds, Yorkshire Building Society, The Movement for Good, Social Enterprise Support Fund and Leeds Economic Partnership.
Although we have undoubtedly been impacted by the COVID 19 pandemic we are not at any financial risk; we have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
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Phoenix Health and Wellbeing
Trustees' report (continued) for the year ended 31 March 2021
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £110,430.
As a registered charity Phoenix Health and Wellbeing maintains a reserve policy in order to ensure that cash flow requirements can be met while ensuring that the charity does not hold reserves that are too high or too low for its needs.
The monthly running cost of Phoenix Health and Wellbeing can be split into fixed costs and variable costs.
The average monthly running cost of the charity is £21,545 made up of £11,000 fixed costs and £10,545 variable costs.
It is extremely unlikely that all costs, whether fixed or variable would have to be met as we derive our income from different income streams. Assuming that we will never see all of our revenues fall to zero simultaneously it seems reasonable to assume that a reserve of 60% of 6 months fixed costs would be sufficient for our purposes. On this basis a reserve of £39,600 is required.
At present the organisation is holding cash funds in excess of the amount required by the Reserves Policy. This is to ensure our organisation’s continued existence in the uncertainty of the COVID 19 pandemic and in anticipation of additional property costs when our current lease expires.
Signed on behalf of the board of trustees on 10/1/2022
Helen Kemp (Trustee)
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Phoenix Health and Wellbeing
Independent examiner's report to the trustees of Phoenix Health and Wellbeing
I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Claire Welling
11/1/2022
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Phoenix Health and Wellbeing
Receipts and payments account for the year ended 31 March 2021
| Notes 2021 Unrestricted funds £ Receipts Grants (2) 41,211 Fund raising / donations 3,552 Therapies 77,777 Room rental 13,720 Other income 600 Total receipts 136,860 Payments Staffing costs (3) 52,714 Therapies 25,181 Fund raising costs / donations - Rent and rates 10,800 Telephone and internet 581 Printing - Insurance 1,692 Utilities 2,128 Equipment 446 Accountancy 725 Marketing 3,621 Other operating costs 2,403 Subscriptions 2,444 Premises costs 3,032 Total payments 105,767 Net movement in funds after transfers 31,093 Fund balances brought forward 79,337 Fund balances carried forward (4) 110,430 |
2021 Restricted funds £ 45,389 - - - - 45,389 6,728 25,525 - - 812 359 - - 3,830 - 6,854 335 946 - 45,389 - 6,075 6,075 |
2021 Total funds £ 86,600 3,552 77,777 13,720 600 182,249 59,442 50,706 - 10,800 1,393 359 1,692 2,128 4,276 725 10,475 2,738 3,390 3,032 151,156 31,093 85,412 116,505 |
2020 Total funds £ 10,000 6,724 156,655 37,932 1,105 212,416 62,525 73,126 1,170 23,062 668 1,715 706 2,722 2,344 720 6,318 4,999 3,291 5,518 188,884 23,532 61,880 85,412 |
|---|---|---|---|
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Phoenix Health and Wellbeing
Statement of assets and liabilities
| as at 31 March 2021 2021 Unrestricted £ Cash funds Cash at bank 110,430 Total cash funds 110,430 Other monetary assets Business disruption insurance Money owed Liabilities Independent examination |
2021 Restricted £ 6,075 6,075 |
2021 Total £ 116,505 116,505 £ 33,000 140 33,140 £ 720 720 |
2020 Total £ 85,412 85,412 |
|---|---|---|---|
Approval of the accounts
The financial statements were approved by the board of trustees on 10/1/2022
Helen Kemp (Trustee)
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Notes to the accounts continued
Phoenix Health and Wellbeing
for the year ended 31 March 2021
1 Accounting
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
| 2 Grants National Lottery (NL) Community Fund Leeds Community Foundation Yorkshire Building Society The Movement for Good Sovereign Health Care West Yorkshire Police and Crime Commissioner Leeds Metropolitan District Council Social Enterprise Support Fund Leeds Economic Partnership HM Revenue and Customs 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions Payroll charges |
2021 Unrestricted funds £ - 10,000 1,900 1,000 1,000 3,985 23,326 - - - 41,211 |
2021 Restricted funds £ 29,797 - - - - - 1,500 10,216 3,000 876 45,389 |
2021 Total funds £ 29,797 10,000 1,900 1,000 1,000 3,985 24,826 10,216 3,000 876 86,600 2021 £ 57,246 4,036 (4,000) 1,645 515 59,442 |
2020 Total funds £ 10,000 - - - - - - - - - 10,000 2020 £ 59,419 4,017 (3,000) 1,483 606 62,525 |
|---|---|---|---|---|
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Phoenix Health and Wellbeing
Notes to the accounts continued
for the year ended 31 March 2021
| 4 Restricted funds NL Community Fund NL Covid 19 Response Fund Social Enterprise Support Fund HMRC Job Retention Scheme Kickstart scheme West Yorkshire Combined Authority (WYCA) Fund |
Balance b/f £ 6,075 - - - - - 6,075 |
Incoming £ - 29,797 10,216 3,000 876 1,500 45,389 |
Outgoing £ - 29,797 10,216 3,000 876 1,500 45,389 |
Transfers £ - - - - - - - |
Balance c/f £ 6,075 - - - - - 6,075 |
|---|---|---|---|---|---|
Fund name Purpose of restriction
NL Community Fund To run prostate cancer support clinics NL Covid 19 Response Fund To support sessions for clients Social Enterprise Support Fund Towards advertising, marketing and mobile sinks WYCA Fund Towards advertising HMRC Job Retention Scheme For staff who have been furloughed due to Covid-19 Kickstart scheme Towards salary and training costs to get young unemployed people into work
5 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Other related party transactions
£4,045 of receipts were received from Leeds Mind charity. Helen Kemp is the Chief Executive of Leeds Mind and also a trustee of Phoenix Health and Wellbeing.
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