## Phoenix Health and Wellbeing
Charity number 1154273
Annual Report and Financial Statements
for the year ended 31 March 2021
## Phoenix Health and Wellbeing
## Annual Report and Financial Statements
for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 9|
**Prepared by West Yorkshire Community Accounting Service**
1
## Phoenix Health and Wellbeing
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** David Aspland Chair Richard Lewis Resigned 31 October 2020 Helen Kemp Treasurer Jon Woolmore Secretary Resigned 8 July 2021 Lindsay Texel Resigned 15 April 2021 Andy Hewitt Appointed 9 July 2020
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1154273, on 18 Oct 2013.
## **Principal address**
## **Bankers**
Lower Ground Floor CAF Bank Limited PayPal (Europe) 30 Park Place 25 Kings Hill Avenue 22-24 Boulevard Royal Leeds Kings Hill, L-2449 Luxembourg LS1 2SP West Malling, Kent ME19 4JQ
## **Independent examiner**
Claire Welling **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 18 Oct 2013.
## **Method of recruitment and appointment of trustees**
Every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity's trustees.
2
## Phoenix Health and Wellbeing
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **The charity's objects**
The object of the CIO is to support the needs of those persons affected by mental, emotional or physical health issues in the interest of promoting their good health and wellbeing. This support will be in the form of talking and complementary therapies and by providing information and support. Phoenix Health and Wellbeing will also provide information and training to members of such professions and organisations as are also concerned with the support of persons with mental, emotional or physical health issues.
## **The charity's main activities**
Phoenix Health and Wellbeing provide support, in the form of counselling and complementary therapies to people who have chronic health issues and low incomes. The people who receive this support are referred to the organisation by medical and health care practitioners. The organisation is independent and funded by social enterprise, grant funding and fund raising.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular to support the needs of those persons affected by mental, emotional or physical health issues in the interest of promoting their good health and wellbeing.
## **Achievements and performance**
In the year from 01/04/2020 to 31/03/2021 the charity delivered 3,833 sessions of support to 379 people who were referred for support due to their chronic health issues and low incomes. The support sessions were as follows: 3,407 counselling sessions, delivered either in person or by telephone or Zoom, 426 massage or acupuncture sessions.
For the first quarter we could not deliver therapy sessions from our premises due to COVID 19 and the restrictions of Lockdown 1. Prior to the pandemic all of our sessions were delivered face to face at our city centre premises. In the first month of Lockdown 1 we launched an online and telephone counselling service to continue to support our vulnerable clients. We also initiated befriending calls for those needing non-counselling support.
Our efforts during the pandemic were acknowledged by the Lord Lieutenant of West Yorkshire. Given the restrictions that we faced and the inability to generate the levels of income from our social enterprise that we were used to, we are extremely satisfied with our organisation's performance.
## **Financial review**
The net receipts for the year were £31,093 all relating to unrestricted funds.
COVID 19 and the associated lockdown resulted in the cessation of usual activities at Phoenix Health and Wellbeing. In order to continue to support our vulnerable clients we implemented an online Counselling and Befriending Service that has recently received Lottery Funding to expand.
In addition, we received financial support from: Leeds Community Foundation, Leeds City Council, Sovereign Health Care, Safer Leeds, Yorkshire Building Society, The Movement for Good, Social Enterprise Support Fund and Leeds Economic Partnership.
Although we have undoubtedly been impacted by the COVID 19 pandemic we are not at any financial risk; we have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
3
## Phoenix Health and Wellbeing
## Trustees' report (continued) for the year ended 31 March 2021
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £110,430.
As a registered charity Phoenix Health and Wellbeing maintains a reserve policy in order to ensure that cash flow requirements can be met while ensuring that the charity does not hold reserves that are too high or too low for its needs.
The monthly running cost of Phoenix Health and Wellbeing can be split into fixed costs and variable costs.
The average monthly running cost of the charity is £21,545 made up of £11,000 fixed costs and £10,545 variable costs.
It is extremely unlikely that all costs, whether fixed or variable would have to be met as we derive our income from different income streams. Assuming that we will never see all of our revenues fall to zero simultaneously it seems reasonable to assume that a reserve of 60% of 6 months fixed costs would be sufficient for our purposes. On this basis a reserve of £39,600 is required.
At present the organisation is holding cash funds in excess of the amount required by the Reserves Policy. This is to ensure our organisation’s continued existence in the uncertainty of the COVID 19 pandemic and in anticipation of additional property costs when our current lease expires.
Signed on behalf of the board of trustees on 10/1/2022
Helen Kemp (Trustee)
4
## Phoenix Health and Wellbeing
## Independent examiner's report to the trustees of Phoenix Health and Wellbeing
I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Claire Welling
11/1/2022
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Phoenix Health and Wellbeing
## Receipts and payments account for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Receipts**
Grants
(2)
41,211
Fund raising / donations
3,552
Therapies
77,777
Room rental
13,720
Other income
600
**Total receipts**
136,860
**Payments**
Staffing costs
(3)
52,714
Therapies
25,181
Fund raising costs / donations
-
Rent and rates
10,800
Telephone and internet
581
Printing
-
Insurance
1,692
Utilities
2,128
Equipment
446
Accountancy
725
Marketing
3,621
Other operating costs
2,403
Subscriptions
2,444
Premises costs
3,032
**Total payments**
105,767
**Net movement in funds after transfers**
31,093
**Fund balances brought forward**
79,337
**Fund balances carried forward**
(4)
110,430|2021
Restricted
funds
£
45,389
-
-
-
-
45,389
6,728
25,525
-
-
812
359
-
-
3,830
-
6,854
335
946
-
45,389
-
6,075
6,075|2021
Total
funds
£
86,600
3,552
77,777
13,720
600
182,249
59,442
50,706
-
10,800
1,393
359
1,692
2,128
4,276
725
10,475
2,738
3,390
3,032
151,156
31,093
85,412
116,505|2020
Total
funds
£
10,000
6,724
156,655
37,932
1,105
212,416
62,525
73,126
1,170
23,062
668
1,715
706
2,722
2,344
720
6,318
4,999
3,291
5,518
188,884
23,532
61,880
85,412|
|---|---|---|---|
6
## Phoenix Health and Wellbeing
## Statement of assets and liabilities
|as at 31 March 2021
2021
Unrestricted
£
**Cash funds**
Cash at bank
110,430
**Total cash funds**
110,430
**Other monetary assets**
Business disruption insurance
Money owed
**Liabilities**
Independent examination|2021
Restricted
£
6,075
6,075|2021
Total
£
116,505
116,505
£
33,000
140
33,140
£
720
720|2020
Total
£
85,412
85,412|
|---|---|---|---|
## **Approval of the accounts**
The financial statements were approved by the board of trustees on 10/1/2022
Helen Kemp (Trustee)
7
Notes to the accounts continued
## Phoenix Health and Wellbeing
for the year ended 31 March 2021
## **1 Accounting**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
|**2 Grants**
National Lottery (NL) Community Fund
Leeds Community Foundation
Yorkshire Building Society
The Movement for Good
Sovereign Health Care
West Yorkshire Police and Crime Commissioner
Leeds Metropolitan District Council
Social Enterprise Support Fund
Leeds Economic Partnership
HM Revenue and Customs
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions
Payroll charges|2021
Unrestricted
funds
£
-
10,000
1,900
1,000
1,000
3,985
23,326
-
-
-
41,211|2021
Restricted
funds
£
29,797
-
-
-
-
-
1,500
10,216
3,000
876
45,389|2021
Total
funds
£
29,797
10,000
1,900
1,000
1,000
3,985
24,826
10,216
3,000
876
86,600
2021
£
57,246
4,036
(4,000)
1,645
515
59,442|2020
Total
funds
£
10,000
-
-
-
-
-
-
-
-
-
10,000
2020
£
59,419
4,017
(3,000)
1,483
606
62,525|
|---|---|---|---|---|
8
## Phoenix Health and Wellbeing
## Notes to the accounts continued
## for the year ended 31 March 2021
|**4 Restricted funds**
NL Community Fund
NL Covid 19 Response Fund
Social Enterprise Support Fund
HMRC Job Retention Scheme
Kickstart scheme
West Yorkshire Combined
Authority (WYCA) Fund|Balance b/f
£
6,075
-
-
-
-
-
6,075|Incoming
£
-
29,797
10,216
3,000
876
1,500
45,389|Outgoing
£
-
29,797
10,216
3,000
876
1,500
45,389|Transfers
£
-
-
-
-
-
-
-|Balance c/f
£
6,075
-
-
-
-
-
6,075|
|---|---|---|---|---|---|
## **Fund name Purpose of restriction**
NL Community Fund To run prostate cancer support clinics NL Covid 19 Response Fund To support sessions for clients Social Enterprise Support Fund Towards advertising, marketing and mobile sinks WYCA Fund Towards advertising HMRC Job Retention Scheme For staff who have been furloughed due to Covid-19 Kickstart scheme Towards salary and training costs to get young unemployed people into work
## **5 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Other related party transactions**
£4,045 of receipts were received from Leeds Mind charity. Helen Kemp is the Chief Executive of Leeds Mind and also a trustee of Phoenix Health and Wellbeing.
9