Trustees’ Annual Report for the period
From: 1[st] September 2022 To: 31[st] August 2023
Charity name: Europa PTA
Charity registration number: 1154223
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of pupils in the school in particular by: developing effective relationships between the staff parents and others associated with the school; engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Organising and running school community / fundraising events & activities to raise £33.7k net. Awarded grants totalling £33.3k to support the school and the education of the pupils. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Trustees favour grants that: Invest in the purchase, repair or improvement of re-useable resources, equipment, or facilities. Benefit the highest numbers of pupils in current and if possible future years. Offer the best value for money. Support equality of access. |
| Policy on social investment including program related investment |
Para 1.38 | |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | The charities activities are entirely supported by volunteers from within the school community. A number of volunteers (c.40-60) including the Trustees and a wider group of parents and staff) helped run a mix of fundraising events and activities during the year. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Total funds raised £33.7k net. (£30.4k prior year) Summer Fete £10.7k (£9.9k) Christmas Fayre - £10.1k (4.4k virtual) Cake Sales - £1.3k (£1.7k) Coffee Mornings - £0.3k (£0.3k) Affiliates - £2.2k (£2.4k) Merchandise - £7.3k (£8.3k) Donations - £1.8k (£1.6k) Total grants awarded £33.3k. (£30.7k prior year) Including support for… Design Lab Equipment - £5k Tablets for science - £3.3k IB Physics datalogging - £0.9k Laptops for Literacy – £1.0k (£2.9k) Blue Bots for KS1 - £1.6k Phonics scheme books - £3.4k Language resources - £0.6k Library resources - £0.6k (£1.0k) Future First careers platform - £2.3k DoE storage – £0.7k (£2.0k) Secondary Wellbeing Hub - £0.95k (£1.0k) School trips support - £3.0k (£0.7k) Playground maintenance - £1.5k 10-year anniversary art projects - £1.7k Outdoor play equipment - £1.0k Sport / club kits - £0.6k Sewing machines for art dept - £0.5k Headphones for music dept - £0.5k |
English Dept display boards - £0.6k Classroom furniture - £0.6k Outdoor planters - £0.75k Internet safety workshops - £0.3k (£0.8k) Academic prizes - £0.3k (£0.5k) Staff gifts - £0.2k (£0.1k) Wind in Willows support - £0.1k International Day costs – £0.1k) All fundraising / community events and grant awards are for the benefit of Europa School UK (ESUK) and its pupils. ESUK is a state funded nonselective school serving the community around Abingdon and Oxford.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising from events recovered further post COVID to a record £22.4k (£18k prior year, £19.3k high in 19/20). However, this was largely from the record Christmas and Summer events, with fewer other events. Sales of donated goods were lower at £5.3k (£6.5k) with less focus on this virtual activity following COVID. But this remains an important income stream with significant environmental benefit. Donations were similar at £1.8k (£1.6k) with no specific campaign. Affiliate income was slightly lower at £2.2k (£2.4k) as clothing recycling values fell. Overall fundraising at £33.7k was up on the prior year (£30.4k) and the record year in 20/21 (£31.4k) |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash funds at the end of the period were £71,719 (£63,500 prior year). Liabilities of £40,485 (£34,618 prior year) of which £40,450 were committed grants not yet drawn. It was noted that the carried forward figure of committed grants not yet claimed / used is high, and this is being addressed in the 23/24 year. Debtors of £227 (£408 prior year) Available funds carried forward were £31,462 (£29,290 prior year) |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held (in addition to the provisions for committed grants not yet paid)… To cover advance costs for fundraising events & activities, and also the risk of unrecoverable losses in the event of forced cancellation. To ensure funds are available in the following period for specific purposes. For example - to support inclusion in school trips, or cover potential costs the charity has agreed to underwrite. |
| Amount of reserves held | Para 1.22 | £6,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity’s principal sources of funds were: fundraising events (66% this year vs 60% prior year), sale of merchandise and affiliate fundraising (28% vs 35% prior year) and seeking donations (5% vs 5% prior year). |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The charity does not make investments. |
| A description of the principal risks facing the charity |
Para 1.46 | The charity is insured for typical PTA related activities through membership of the PTA umbrella organisation Parentkind. The principal residual risk is incurring financial losses on fundraising activities. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
PTA UK - Model Constitution for Parent Teacher Associations (England & Wales) November 2011 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees (the committee) are elected by the members at the AGM each year. Additional Trustees may be co-opted during the year by the committee. (up to 50% of elected trustees) |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Europa PTA is a member of Parentkind (formerly PTA UK). The committee appoints Officers (Chair, Vice-Chair, Secretary and Treasurer) to organise committee meetings and deal with necessary administration. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Europa PTA |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1154223 |
| Charity’s principal address | c/o Europa School UK Thame Lane Culham Abingdon OX14 3DZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Kate Lloyd-Williams | Chair from 03.11.21 | Resigned 18.03.24 | ||
| Rebecca Thomas | Secretaryuntil 11.01.23 | Resigned 18.03.24 | ||
| Steven Wright | Treasurer from 08.10.19 | |||
| Patricia Ciccone | Co-Treasurer from 03.11.21 | Resigned 18.03.24 | ||
| Zohra Jenkinson | ||||
| Sara Rognoni | Vice Chair from 03.11.21 | Resigned 18.03.24 | ||
| Georgina Neville | ||||
| Susannah Skeels | New Trustee from 11.01.23 | |||
| Christine Jaminon | New Trustee from 11.01.23 | |||
| Maria Frantzeskaki | New Trustee from 11.01.23 | |||
| Rosie Bosse Chitty | Co-Chair from 22.04.24 | New Trustee from 11.01.23 | ||
| Sally Povolotsky | Co-Chair from 22.04.24 | New Trustee from 18.03.24 | ||
| Gareth Keymer | New Trustee from 18.03.24 | |||
| Emma Packard | New Trustee from 18.03.24 | |||
| Celine Grand | New Trustee from 18.03.24 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
None |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
|
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
| Signedonbehalf of the | charity's trustees | |
|---|---|---|
| Signature(s) | tt--*Wd"^ | ,/1tA*,^AJ /"/ |
| Fullname(s) | SteveWright | Rosie BosseChitty |
| Position(egSecretary, Chair, etc) |
Treasurer | Co-Chair |
| Date | 13thSept2024 | /1f/rt |
Charity Commission for England and Wales Receipts and Payments Accounts
Reference proforma template CC16a
| Charity Name: Europa PTA Charity number (if any): 1154223 For the period from: 01-Sep-22 Section A - Receipts and Payments Unrestricted funds A1 Receipts (£) Fundraising events (gross) 31,278 Merchandise sales 9,387 Affiliate fundraising 2,204 Donations 1,787 Other - Sub-total 44,655 A2 Asset and investment sales etc. - Total Receipts 44,655 A3 Payments Grants (agreed this year) (21,082) Grants (agreed previous years) (3,407) Fundraising event costs (9,019) Merchandise costs (1,957) General expenses (986) Other - Sub-total (36,451) A4 Asset and investment purchases - Total Payments (36,451) Net of receipts / (payments) 8,204 A5 Transfers between funds - A6 Cash funds last year end 61,355 Cash funds this year end 69,559 Section B - Statement of assets and liabilities at the end of the period Unrestricted funds B1 Cash funds (£) Lloyds bank account 61,127 Co-op bank account 7,348 Paypal balance 1,083 Cash - Total Cash Funds 69,559 |
to 31-Aug-23 Restricted funds Total Funds (£) (£) - 31,278 - 9,387 - 2,204 - 1,787 3,828 (a) 3,828 3,828 48,484 - - 3,828 48,484 - (21,082) (b) - (3,407) (c) - (9,019) (d) - (1,957) (e) - (986) (f) (3,814) (3,814) (3,814) (40,265) - - (3,814) (40,265) 14 8,218 - - 2,146 63,500 2,160 (g) 71,719 Restricted funds Total Funds (£) (£) 2,160 63,287 - 7,348 - 1,083 - - 2,160 71,719 |
Last Year (£) 24,278 13,077 2,365 1,684 - 41,404 - 41,404 (6,206) (c) (8,110) (6,046) (4,875) (e) (1,385) (331) (26,953) - (26,953) 14,451 - 49,050 63,500 |
|---|---|---|
| B2 | Other monetary assets | |
|---|---|---|
| Debtors at year end | 227 |
B3 Investment assets
B4 Assets retained for the charities own use
Various small gazebos / shelters for event stalls Decorations / bunting / games etc. for Xmas Fayre and Summer Fete Catering equipment & supplies for refreshments Some stock of printed bags and T-shirts iZettle card readers (for taking electronic payment) Some unused grotto gifts & raffle prizes Storage shelving
Grants (agreed not yet paid) (40,450) (c) Expenses not yet paid (35)
B5 Liabilities
| (g) Restrictedfunds= Primory Librory(f1000),Mothsresources(f52j), | (g) Restrictedfunds= Primory Librory(f1000),Mothsresources(f52j), | Secondory Wellness Hu | b([533), | Gordening(f91),Q |
|---|---|---|---|---|
| I)ncommited Jundsotyectrend= TotolcoshJunds+debtors- liobilities | f | 31,462 | ||
| Signed onbehalf of theTrustees |
t--*, | SteveWright (Treasurer) |
13109/2024 | |
| Rosie Bosse Chitty (Co-Chair) |
,I/t/zy- |