## **Trustees’ Annual Report for the period** **From: 1[st] September 2022 To: 31[st] August 2023** **Charity name: Europa PTA** ## **Charity registration number: 1154223** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of pupils in**
**the school in particular by: developing**
**effective relationships between the staff**
**parents and others associated with the**
**school; engaging in activities or**
**providing facilities or equipment which**
**support the school and advance the**
**education of the pupils**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Organising and running school**
**community / fundraising events &**
**activities to raise £33.7k net.**
**Awarded grants totalling £33.3k to**
**support the school and the education of**
**the pupils.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The Trustees favour grants that:**
**Invest in the purchase, repair or**
**improvement of re-useable resources,**
**equipment, or facilities.**
**Benefit the highest numbers of pupils in**
**current and if possible future years.**
**Offer the best value for money.**
**Support equality of access.**| |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|**The charities activities are entirely**
**supported by volunteers from within the**
**school community.**
**A number of volunteers (c.40-60)**
**including the Trustees and a wider**
**group of parents and staff) helped run a**
**mix of fundraising events and activities**
**during the year.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Total funds raised £33.7k net.**
**(£30.4k prior year)**
_Summer Fete £10.7k (£9.9k)_
_Christmas Fayre - £10.1k (4.4k virtual)_
_Cake Sales - £1.3k (£1.7k)_
_Coffee Mornings - £0.3k (£0.3k)_
_Affiliates - £2.2k (£2.4k)_
_Merchandise - £7.3k (£8.3k)_
_Donations - £1.8k (£1.6k)_
**Total grants awarded £33.3k.**
**(£30.7k prior year)**
_Including support for…_
_Design Lab Equipment - £5k_
_Tablets for science - £3.3k_
_IB Physics datalogging - £0.9k_
_Laptops for Literacy – £1.0k (£2.9k)_
_Blue Bots for KS1 - £1.6k_
_Phonics scheme books - £3.4k_
_Language resources - £0.6k_
_Library resources - £0.6k (£1.0k)_
_Future First careers platform - £2.3k_
_DoE storage – £0.7k (£2.0k)_
_Secondary Wellbeing Hub - £0.95k (£1.0k)_
_School trips support - £3.0k (£0.7k)_
_Playground maintenance - £1.5k_
_10-year anniversary art projects - £1.7k_
_Outdoor play equipment - £1.0k_
_Sport / club kits - £0.6k_
_Sewing machines for art dept - £0.5k_
_Headphones for music dept - £0.5k_| _English Dept display boards - £0.6k Classroom furniture - £0.6k Outdoor planters - £0.75k Internet safety workshops - £0.3k (£0.8k) Academic prizes - £0.3k (£0.5k) Staff gifts - £0.2k (£0.1k) Wind in Willows support - £0.1k International Day costs – £0.1k)_ **All fundraising / community events and grant awards are for the benefit of Europa School UK (ESUK) and its pupils. ESUK is a state funded nonselective school serving the community around Abingdon and Oxford.** **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising from events recovered**
**further post COVID to a record £22.4k**
**(£18k prior year, £19.3k high in 19/20).**
**However, this was largely from the**
**record Christmas and Summer events,**
**with fewer other events.**
**Sales of donated goods were lower at**
**£5.3k (£6.5k) with less focus on this**
**virtual activity following COVID. But this**
**remains an important income stream**
**with significant environmental benefit.**
**Donations were similar at £1.8k (£1.6k)**
**with no specific campaign. Affiliate**
**income was slightly lower at £2.2k**
**(£2.4k) as clothing recycling values fell.**
**Overall fundraising at £33.7k was up on**
**the prior year (£30.4k) and the record**
**year in 20/21 (£31.4k)**| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Cash funds at the end of the period were**
**£71,719 (£63,500 prior year).**
**Liabilities of £40,485 (£34,618 prior year)**
**of which £40,450 were committed grants**
**not yet drawn.**
**It was noted that the carried forward**
**figure of committed grants not yet**
**claimed / used is high, and this is being**
**addressed in the 23/24 year.**
**Debtors of £227 (£408 prior year)**
**Available funds carried forward were**
**£31,462 (£29,290 prior year)**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held (in addition to the**
**provisions for committed grants not yet**
**paid)…**
**To cover advance costs for fundraising**
**events & activities, and also the risk of**
**unrecoverable losses in the event of**
**forced cancellation.**
**To ensure funds are available in the**
**following period for specific purposes.**
**For example - to support inclusion in**
**school trips, or cover potential costs the**
**charity has agreed to underwrite.**| |Amount of reserves held|Para 1.22|**£6,000**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity’s principal sources of funds**
**were: fundraising events (66% this year**
**vs 60% prior year), sale of merchandise**
**and affiliate fundraising (28% vs 35%**
**prior year) and seeking donations (5%**
**vs 5% prior year).**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The charity does not make investments.**| |A description of the principal
risks facing the charity|Para 1.46|**The charity is insured for typical PTA**
**related activities through membership of**
**the PTA umbrella organisation**
**Parentkind.**
**The principal residual risk is incurring**
**financial losses on fundraising**
**activities.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**PTA UK - Model Constitution for Parent**
**Teacher Associations (England &**
**Wales) November 2011**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees (the committee) are elected by**
**the members at the AGM each year.**
**Additional Trustees may be co-opted**
**during the year by the committee. (up to**
**50% of elected trustees)**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Europa PTA is a member of Parentkind**
**(formerly PTA UK).**
**The committee appoints Officers (Chair,**
**Vice-Chair, Secretary and Treasurer) to**
**organise committee meetings and deal**
**with necessary administration.**| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Europa PTA| |---|---| |Other name the charity uses|| |Registered charity number|1154223| |Charity’s principal address|c/o Europa School UK
Thame Lane
Culham
Abingdon
OX14 3DZ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Kate Lloyd-Williams|Chair from 03.11.21|Resigned 18.03.24|| ||Rebecca Thomas|Secretaryuntil 11.01.23|Resigned 18.03.24|| ||**Steven Wright**|Treasurer from 08.10.19||| ||Patricia Ciccone|Co-Treasurer from 03.11.21|Resigned 18.03.24|| ||**Zohra Jenkinson**|||| ||Sara Rognoni|Vice Chair from 03.11.21|Resigned 18.03.24|| ||**Georgina Neville**|||| ||**Susannah Skeels**||_New Trustee from 11.01.23_|| ||**Christine Jaminon**||_New Trustee from 11.01.23_|| ||**Maria Frantzeskaki**||_New Trustee from 11.01.23_|| ||**Rosie Bosse Chitty**|Co-Chair from 22.04.24|_New Trustee from 11.01.23_|| ||**Sally Povolotsky**|Co-Chair from 22.04.24|_New Trustee from 18.03.24_|| ||**Gareth Keymer**||_New Trustee from 18.03.24_|| ||**Emma Packard**||_New Trustee from 18.03.24_|| ||**Celine Grand**||_New Trustee from 18.03.24_|| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** |Signedonbehalf of the|charity's trustees|| |---|---|---| |Signature(s)|tt--*Wd"^|,/1tA*,^AJ
/"/| |Fullname(s)|SteveWright|Rosie BosseChitty| |Position(egSecretary,
Chair, etc)|Treasurer|Co-Chair| |Date|13thSept2024|/1f/rt| ## **Charity Commission for England and Wales Receipts and Payments Accounts** _Reference proforma template CC16a_ |**Charity Name:**
Europa PTA
**Charity number (if any):**
1154223
**For the period from:**
01-Sep-22
**Section A - Receipts and Payments**
**Unrestricted funds**
**A1**
**Receipts**
**(£)**
Fundraising events (gross)
31,278
Merchandise sales
9,387
Affiliate fundraising
2,204
Donations
1,787
Other
-
_Sub-total_
44,655
**A2**
Asset and investment sales etc.
-
_Total Receipts_
44,655
**A3**
**Payments**
Grants (agreed this year)
(21,082)
Grants (agreed previous years)
(3,407)
Fundraising event costs
(9,019)
Merchandise costs
(1,957)
General expenses
(986)
Other
-
_Sub-total_
(36,451)
**A4**
**Asset and investment purchases**
-
_Total Payments_
(36,451)
_Net of receipts / (payments)_
8,204
**A5**
**Transfers between funds**
-
**A6**
**Cash funds last year end**
61,355
_Cash funds this year end_
69,559
**Section B - Statement of assets and liabilities at the end of the period**
**Unrestricted funds**
**B1**
**Cash funds**
**(£)**
Lloyds bank account
61,127
Co-op bank account
7,348
Paypal balance
1,083
Cash
-
Total Cash Funds
69,559|**to**
31-Aug-23
**Restricted funds**
**Total Funds**
**(£)**
**(£)**
-
31,278
-
9,387
-
2,204
-
1,787
3,828
_(a)_
3,828
3,828
48,484
-
-
3,828
48,484
-
(21,082)
_(b)_
-
(3,407)
_(c)_
-
(9,019)
_(d)_
-
(1,957)
_(e)_
-
(986)
_(f)_
(3,814)
(3,814)
(3,814)
(40,265)
-
-
(3,814)
(40,265)
14
8,218
-
-
2,146
63,500
2,160
_(g)_
71,719
**Restricted funds**
**Total Funds**
**(£)**
**(£)**
2,160
63,287
-
7,348
-
1,083
-
-
2,160
71,719|**Last Year**
**(£)**
24,278
13,077
2,365
1,684
-
41,404
-
41,404
(6,206)
_(c)_
(8,110)
(6,046)
(4,875)
_(e)_
(1,385)
(331)
(26,953)
-
(26,953)
14,451
-
49,050
63,500| |---|---|---| |**B2**|**Other monetary assets**|| |---|---|---| ||Debtors at year end|227| ## **B3 Investment assets** - ## **B4 Assets retained for the charities own use** Various small gazebos / shelters for event stalls Decorations / bunting / games etc. for Xmas Fayre and Summer Fete Catering equipment & supplies for refreshments Some stock of printed bags and T-shirts iZettle card readers (for taking electronic payment) Some unused grotto gifts & raffle prizes Storage shelving Grants (agreed not yet paid) (40,450) _(c)_ Expenses not yet paid (35) **B5 Liabilities** ## |(g) Restrictedfunds= Primory Librory(f1000),Mothsresources(f52j),|(g) Restrictedfunds= Primory Librory(f1000),Mothsresources(f52j),|Secondory Wellness Hu|b([533),|Gordening(f91),Q| |---|---|---|---|---| |I)ncommited Jundsotyectrend= TotolcoshJunds+debtors- liobilities|||f|31,462| |Signed onbehalf
of theTrustees|t--*,|SteveWright
(Treasurer)||13109/2024| |||Rosie Bosse Chitty
(Co-Chair)||,I/t/zy-| ##