Trustees’ Annual Report for the period
From: 1[st] September 2020 To: 31[st] August 2021
Charity name: Europa PTA
Charity registration number: 1154223
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of pupils in the school in particular by: developing effective relationships between the staff parents and others associated with the school; engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Organising and running school community / fundraising events & activities to raise £31.3k net. Awarded grants totalling £15.6k to support the school and the education of the pupils. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Trustees favour grants that: Invest in the purchase, repair or improvement of re-useable resources, equipment, or facilities. Benefit the highest numbers of pupils in current and if possible future years. Offer the best value for money. Support equality of access. |
| Policy on social investment including program related investment |
Para 1.38 |
| Contribution made by volunteers |
Para 1.38 | The charities activities are entirely supported by volunteers from within the school community. In. the context of COVID a smaller number of volunteers (c.20-30 including the Trustees and a wider group of parents) helped run largely virtual fundraising during the year. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Total funds raised £31.3k net. (£24.2k prior year) Virtual Summer Fete £5.5k (£0k) Virtual Christmas Fayre - £7.0k (7.3k) Virtual St Martins - £0.8k (£0.9k) Cake Sales - £0.5k (£0.8k) Indian Takeaway - £0.9k Quiz night - £0.2k Affiliates - £2.9k (£1.5k) Merchandise - £6.5k (£1.2k) Donations - £7.0k (£2.2k) Total grants awarded £15.6k. (£23.3k prior year) Including support for… Primary Maths Resources - £5.8k Secondary Marquees - £3.5k Language Learning Support Hub - £1.5k Library Resources - £1.0k S7 activities - £2.0k Site maintenance - £0.4k Class carpet - £0.3k Gardening / Planters - £0.8k Grant requests and use of funds was impacted by COVID. All fundraising / community events and grant awards are for the benefit of Europa School UK (ESUK) and its pupils. ESUK is a state funded non- selective free school serving the community around Abingdon and Oxford. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | While COVID prevented in person events such as the Xmas Fayre, Summer Fete, Movie Nights, some virtual alternatives were very effective raising £15k (£19.3k prior year). There were increases in other forms of fundraising such as sales of donated items £2.5k, T-shirts sales for fun-runs £2.1k, donations for a specific maths resources campaign £5.8k, facemask & lockdown book sales £0.7k, Easy Fundraising / Amazon Smile . Bags2School etc. income of 2.9k (£1.5k prior year). Overall fundraising outperformed expectations. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash funds at the end of the period were £49,050 (£29,053 prior year). Liabilities of £20,424 (£17,760 prior year) of which £19,990 were committed grants not yet drawn. Debtors of £375 (£2,087 prior year) Available funds carried forward were £29,001 (£13,381 prior year) |
|
|---|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to cover advance costs for fundraising events & activities, and also the risk of unrecoverable losses in the event of forced cancellation. Reserves are also held to ensure funds are available in the following period for specific purposes. For example - to support inclusion in school trips, or cover potential costs the charity has agreed to underwrite. |
|---|---|---|
| Amount of reserves held | Para 1.22 | £6,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity’s principal sources of funds were: fundraising events (48% this year vs 80% prior year), affiliate fundraising and sale of merchandise (30% vs 11% prior year) and seeking donations (22% vs 9% prior year). |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The charity does not make investments. |
| A description of the principal risks facing the charity |
Para 1.46 | The charity is insured for typical PTA related activities through membership of the PTA umbrella organisation Parentkind. The principal residual risk is incurring financial losses on fundraising activities. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
PTA UK - Model Constitution for Parent Teacher Associations (England & Wales) November 2011 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees (the committee) are elected by the members at the AGM each year. Additional Trustees may be co-opted during the year by the committee. (up to 50% of elected trustees) |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Europa PTA is a member of Parentkind (formerly PTA UK). The committee appoints Officers (Chair, Vice-Chair, Secretary and Treasurer) to organise committee meetings and deal with necessary administration. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Europa PTA |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1154223 |
| Charity’s principal address | c/o Europa School UK Thame Lane Culham Abingdon OX14 3DZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Annie Fabulet | Chair until 24.10.19 Vice Chair until 13.10.20 Resigned 13.10.20 |
Until 13.10.20 | ||
| Aiga Summersgill | Vice Chair until 24.10.19 Chair 24.10.19 to 20.10.21 Resigned 20.10.21 |
|||
| Rebecca Thomas | Secretaryuntil 11.01.23 | |||
| Steven Wright | Treasurer from 08.10.19 | |||
| Rui Marcal | Resigned 31.08.21 | |||
| Bernadette Brent | Vice Chair until 20.10.21 Resigned 20.10.21 |
|||
| Zohra Jenkinson | ||||
| Sara Rognoni | Vice Chair from 03.11.21 | |||
| Georgina Neville | ||||
| Ute Guenkel-Maschek | Resigned 20.10.21 | |||
| Alison Gilbart-Smith | Resigned 20.10.21 | |||
| Patricia Ciccone | Co-Treasurer from 03.11.21 | |||
| Kate Lloyd-Williams | Chair from 03.11.21 | New Trustee from 20.10.21 | ||
| Susannah Skeels | New Trustee from 11.01.23 | |||
| Christine Jaminon | New Trustee from 11.01.23 | |||
| Maria Frantzeskaki | New Trustee from 11.01.23 | |||
| Rosie Bosse Chitty | New Trustee from 11.01.23 | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
None |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
|
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Kate Lloyd-Williams Steve Wright Position (eg Secretary, Chair, etc)[ Chair ] Treasurer Date 10th July 2023
Charity Commission for England and Wales Receipts and Payments Accounts
Reference proforma template CC16a
| Charity Name: Europa PTA Charity number (if any): 1154223 For the period from: 01-Sep-20 Section A - Receipts and Payments Unrestricted funds A1 Receipts (£) Fundraising events (gross) 18,599 Merchandise sales 9,108 Affiliate fundraising 2,666 Donations 779 Other - Sub-total 31,151 A2 Asset and investment sales etc. - Total Receipts 31,151 A3 Payments Grants (agreed this year) (1,947) Grants (agreed previous year) (10,385) Fundraising event costs (2,656) Merchandise costs (2,658) General expenses (641) Other - Sub-total (18,287) A4 Asset and investment purchases - Total Payments (18,287) Net of receipts / (payments) 12,863 A5 Transfers between funds - A6 Cash funds last year end 28,883 Cash funds this year end 41,746 Section B - Statement of assets and liabilities at the end of the period Unrestricted funds B1 Cash funds (£) Lloyds bank account 34,868 Co-op bank account 5,580 Paypal balance 629 Cash 669 Total Cash Funds 41,746 B2 Other monetary assets Debtors at year end 375 B3 Investment assets - |
to 31-Aug-21 Restricted funds Total Funds (£) (£) 1,000 19,599 - 9,108 - 2,666 6,231 7,010 265 265 7,496 (a) 38,647 - - 7,496 38,647 (318) (2,265) (b) (45) (10,430) - (2,656) (d) - (2,658) - (641) - - (363) (18,650) - - (363) (18,650) 7,133 19,997 - - 170 (f) 29,053 7,303 49,050 Restricted funds Total Funds (£) (£) 7,303 42,171 - 5,580 - 629 - 669 7,303 49,050 |
Last Year (£) 27,822 1,757 1,503 2,125 2,151 35,359 - 35,359 (5,794) (c) (5,000) (11,541) (e) (592) (796) (317) (24,040) - (24,040) 11,319 - 17,734 29,053 |
|---|---|---|
B4 Assets retained for the charities own use
Various gazebos / shelters for event stalls
Decorations / bunting / games etc. for Xmas Fayre and Summer Fete
Catering equipment & supplies for refreshments Printed bags and T-shirts iZettle card readers (for taking electronic payment) Grotto gifts (purchased for Christmas 2020 and not yet used)
B5 Liabilities
Grants (agreed not yet paid) (19,990) Other liabilities (434)
Notes
(a) Restricted Funds for maths resources campaign (£5,823), primary library (£1000), gardening (£409), and fun-run payment for ESUK (£265) (b) Total agreed commitments in the year = £15,615, balance of £13,350 c/f in liabilities of which £6,253 was paid in Sept 21.
(c) Total grants agreed in the previous year (2019/20) = £23,307. £5,794 paid in year + £17,514 c/f in liabilities (of which £6,642 c/f to 21/22) (d) No physical Xmas Fayre or Summer Fete with COVID impact, so costs low.
(e) Includes £6,228 costs for Gala Ball
(f) Restricted funds prior year for gardening £45 and secondary library £125
Uncommited funds at year end = Total cash funds + debtors - liabilities
£ 29,001
| Signed on behalf | Steve Wright | 10/07/2023 | |
|---|---|---|---|
| of the Trustees | (Treasurer) | ||
| Kate Lloyd-Williams | |||
| (Chair) |