## **Trustees’ Annual Report for the period** **From: 1[st] September 2020 To: 31[st] August 2021** **Charity name: Europa PTA** ## **Charity registration number: 1154223** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of pupils in**
**the school in particular by: developing**
**effective relationships between the staff**
**parents and others associated with the**
**school; engaging in activities or**
**providing facilities or equipment which**
**support the school and advance the**
**education of the pupils**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Organising and running school**
**community / fundraising events &**
**activities to raise £31.3k net.**
**Awarded grants totalling £15.6k to**
**support the school and the education of**
**the pupils.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The Trustees favour grants that:**
**Invest in the purchase, repair or**
**improvement of re-useable resources,**
**equipment, or facilities.**
**Benefit the highest numbers of pupils in**
**current and if possible future years.**
**Offer the best value for money.**
**Support equality of access.**| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**The charities activities are entirely**
**supported by volunteers from within the**
**school community.**
**In. the context of COVID a smaller**
**number of volunteers (c.20-30 including**
**the Trustees and a wider group of**
**parents) helped run largely virtual**
**fundraising during the year.**| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Total funds raised £31.3k net.**
**(£24.2k prior year)**
_Virtual Summer Fete £5.5k (£0k)_
_Virtual Christmas Fayre - £7.0k (7.3k)_
_Virtual St Martins - £0.8k (£0.9k)_
_Cake Sales - £0.5k (£0.8k)_
_Indian Takeaway - £0.9k_
_Quiz night - £0.2k_
_Affiliates - £2.9k (£1.5k)_
_Merchandise - £6.5k (£1.2k)_
_Donations - £7.0k (£2.2k)_
**Total grants awarded £15.6k.**
**(£23.3k prior year)**
_Including support for…_
_Primary Maths Resources - £5.8k_
_Secondary Marquees - £3.5k_
_Language Learning Support Hub - £1.5k_
_Library Resources - £1.0k_
_S7 activities - £2.0k_
_Site maintenance - £0.4k_
_Class carpet - £0.3k_
_Gardening / Planters - £0.8k_
_Grant requests and use of funds was_
_impacted by COVID._
**All fundraising / community events and**
**grant awards are for the benefit of**
**Europa School UK (ESUK) and its**
**pupils. ESUK is a state funded non-**
**selective free school serving the**
**community around Abingdon and**
**Oxford.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|**While COVID prevented in person**
**events such as the Xmas Fayre,**
**Summer Fete, Movie Nights, some**
**virtual alternatives were very effective**
**raising £15k (£19.3k prior year).**
**There were increases in other forms of**
**fundraising such as sales of donated**
**items £2.5k, T-shirts sales for fun-runs**
**£2.1k, donations for a specific maths**
**resources campaign £5.8k, facemask &**
**lockdown book sales £0.7k, Easy**
**Fundraising / Amazon Smile .**
**Bags2School etc. income of 2.9k (£1.5k**
**prior year).**
**Overall fundraising outperformed**
**expectations.**| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** ||Review of the charity’s
financial position at the end
of the period|Para 1.21|**Cash funds at the end of the period were**
**£49,050 (£29,053 prior year).**
**Liabilities of £20,424 (£17,760 prior year)**
**of which £19,990 were committed grants**
**not yet drawn.**
**Debtors of £375 (£2,087 prior year)**
**Available funds carried forward were**
**£29,001 (£13,381 prior year)**| |---|---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held to cover advance**
**costs for fundraising events & activities,**
**and also the risk of unrecoverable**
**losses in the event of forced**
**cancellation.**
**Reserves are also held to ensure funds**
**are available in the following period for**
**specific purposes. For example - to**
**support inclusion in school trips, or**
**cover potential costs the charity has**
**agreed to underwrite.**| |---|---|---| |Amount of reserves held|Para 1.22|**£6,000**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity’s principal sources of funds**
**were: fundraising events (48% this year**
**vs 80% prior year), affiliate fundraising**
**and sale of merchandise (30% vs 11%**
**prior year) and seeking donations (22%**
**vs 9% prior year).**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The charity does not make investments.**| |A description of the principal
risks facing the charity|Para 1.46|**The charity is insured for typical PTA**
**related activities through membership of**
**the PTA umbrella organisation**
**Parentkind.**
**The principal residual risk is incurring**
**financial losses on fundraising**
**activities.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**PTA UK - Model Constitution for Parent**
**Teacher Associations (England &**
**Wales) November 2011**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees (the committee) are elected by**
**the members at the AGM each year.**
**Additional Trustees may be co-opted**
**during the year by the committee. (up to**
**50% of elected trustees)**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Europa PTA is a member of Parentkind**
**(formerly PTA UK).**
**The committee appoints Officers (Chair,**
**Vice-Chair, Secretary and Treasurer) to**
**organise committee meetings and deal**
**with necessary administration.**| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Europa PTA| |---|---| |Other name the charity uses|| |Registered charity number|1154223| |Charity’s principal address|c/o Europa School UK
Thame Lane
Culham
Abingdon
OX14 3DZ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Annie Fabulet|Chair until 24.10.19
Vice Chair until 13.10.20
Resigned 13.10.20|Until 13.10.20|| ||Aiga Summersgill|Vice Chair until 24.10.19
Chair 24.10.19 to 20.10.21
Resigned 20.10.21||| ||**Rebecca Thomas**|Secretaryuntil 11.01.23||| ||**Steven Wright**|Treasurer from 08.10.19||| ||Rui Marcal|Resigned 31.08.21||| ||Bernadette Brent|Vice Chair until 20.10.21
Resigned 20.10.21||| ||**Zohra Jenkinson**|||| ||**Sara Rognoni**|Vice Chair from 03.11.21||| ||**Georgina Neville**|||| ||Ute Guenkel-Maschek|Resigned 20.10.21||| ||Alison Gilbart-Smith|Resigned 20.10.21||| ||**Patricia Ciccone**|Co-Treasurer from 03.11.21||| |||||| ||**Kate Lloyd-Williams**|Chair from 03.11.21|_New Trustee from 20.10.21_|| |||||| ||**Susannah Skeels**||_New Trustee from 11.01.23_|| ||**Christine Jaminon**||_New Trustee from 11.01.23_|| ||**Maria Frantzeskaki**||_New Trustee from 11.01.23_|| ||**Rosie Bosse Chitty**||_New Trustee from 11.01.23_|| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Kate Lloyd-Williams Steve Wright **Position (eg Secretary, Chair, etc)**[ Chair ] Treasurer **Date** 10th July 2023 ## **Charity Commission for England and Wales Receipts and Payments Accounts** _Reference proforma template CC16a_ |**Charity Name:**
Europa PTA
**Charity number (if any):**
1154223
**For the period from:**
01-Sep-20
**Section A - Receipts and Payments**
**Unrestricted funds**
**A1**
**Receipts**
**(£)**
Fundraising events (gross)
18,599
Merchandise sales
9,108
Affiliate fundraising
2,666
Donations
779
Other
-
_Sub-total_
31,151
**A2**
Asset and investment sales etc.
-
_Total Receipts_
31,151
**A3**
**Payments**
Grants (agreed this year)
(1,947)
Grants (agreed previous year)
(10,385)
Fundraising event costs
(2,656)
Merchandise costs
(2,658)
General expenses
(641)
Other
-
_Sub-total_
(18,287)
**A4**
**Asset and investment purchases**
-
_Total Payments_
(18,287)
_Net of receipts / (payments)_
12,863
**A5**
**Transfers between funds**
-
**A6**
**Cash funds last year end**
28,883
_Cash funds this year end_
41,746
**Section B - Statement of assets and liabilities at the end of the period**
**Unrestricted funds**
**B1**
**Cash funds**
**(£)**
Lloyds bank account
34,868
Co-op bank account
5,580
Paypal balance
629
Cash
669
Total Cash Funds
41,746
**B2**
**Other monetary assets**
Debtors at year end
375
**B3**
**Investment assets**
-|**to**
31-Aug-21
**Restricted funds**
**Total Funds**
**(£)**
**(£)**
1,000
19,599
-
9,108
-
2,666
6,231
7,010
265
265
7,496
_(a)_
38,647
-
-
7,496
38,647
(318)
(2,265)
_(b)_
(45)
(10,430)
-
(2,656)
_(d)_
-
(2,658)
-
(641)
-
-
(363)
(18,650)
-
-
(363)
(18,650)
7,133
19,997
-
-
170
_(f)_
29,053
7,303
49,050
**Restricted funds**
**Total Funds**
**(£)**
**(£)**
7,303
42,171
-
5,580
-
629
-
669
7,303
49,050|**Last Year**
**(£)**
27,822
1,757
1,503
2,125
2,151
35,359
-
35,359
(5,794)
_(c)_
(5,000)
(11,541)
_(e)_
(592)
(796)
(317)
(24,040)
-
(24,040)
11,319
-
17,734
29,053| |---|---|---| ## **B4 Assets retained for the charities own use** Various gazebos / shelters for event stalls Decorations / bunting / games etc. for Xmas Fayre and Summer Fete Catering equipment & supplies for refreshments Printed bags and T-shirts iZettle card readers (for taking electronic payment) Grotto gifts (purchased for Christmas 2020 and not yet used) ## **B5 Liabilities** Grants (agreed not yet paid) (19,990) Other liabilities (434) ## **Notes** _(a) Restricted Funds for maths resources campaign (£5,823), primary library (£1000), gardening (£409), and fun-run payment for ESUK (£265) (b) Total agreed commitments in the year = £15,615, balance of £13,350 c/f in liabilities of which £6,253 was paid in Sept 21._ _(c) Total grants agreed in the previous year (2019/20) = £23,307. £5,794 paid in year + £17,514 c/f in liabilities (of which £6,642 c/f to 21/22) (d) No physical Xmas Fayre or Summer Fete with COVID impact, so costs low._ _(e) Includes £6,228 costs for Gala Ball_ _(f) Restricted funds prior year for gardening £45 and secondary library £125_ _Uncommited funds at year end = Total cash funds + debtors - liabilities_ _£ 29,001_ |**Signed on behalf**||Steve Wright|10/07/2023| |---|---|---|---| |**of the Trustees**||(Treasurer)|| ||||| |||Kate Lloyd-Williams|| |||(Chair)|| ## ##