Trustees’ Annual Report for the period
From 1/10/2023 Period start date To 30/09/2024 Period end date
Charity name: East Durham Community Athletics Track
Charity registration number: 1154064
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Promotion of Community Participation in Healthy Recreation In Particular by The Provision of Facilities For Athletics |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity is currently engaged with Durham County Council regarding the lease of the athletics site and updates to the business plan. This has required professional services as detailed in the accounts. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | On behalf of the trustees, I declare that to the best of our knowledge, that all activities undertaken have been carried out in accordance with guidance issued by the Charity Commission and the intent outlined within our constitution. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment | |
| Para 1.38 | |
| Contribution made by | |
| volunteers | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year the focus of the charity has been working with the county council to agree the business plan and providing information to the various working groups within the county council to aid with the issuing of the lease. The charity has also moved finances to a dedicated charity bank. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of this period the charity is still in strong financial position. No funding has been actively pursued whilst detailed costings have been acquired. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees consider that the reserves held are at an appropriate level to ensure that they can support the aspiration to build an athletics facility. |
| Amount of reserves held | Para 1.22 | £85,198 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee vote |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | East Durham Community Athletics Track |
|---|---|
| Other name the charity uses | EDCAT |
| Registered charity number | 1154064 |
| Charity’s principal address | East Durham Community Athletics Track The Manor House West End Sedgefield County Durham TS21 2BW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Stephen Foreman | Chair | |||
| Ean Parsons | ||||
| BethanyRaine | Secretary | |||
| Geoff Little | Treasurer | |||
| Peter Bradford | ||||
| Thomas Milburn Walton |
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| John Haycock | ||||
| Graham Darby | From 15 February 2023 to 28 August 2024 |
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Bethany Raine Full name(s) Stephen Paul Foreman ~~ee~~ Position (eg Secretary, Chair Secretary Chair, etc) ~~po~~ Date 05/04/2025 ~~|~~
| Charity Name | No (if any) | No (if any) | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| East Durham Community Athletic Track | 1154064 | |||||||||||
| Receipts andpayments accounts | CC16a | |||||||||||
| For the period from ~~es ~~ |
01/10/2023 Period start date ~~ee~~ |
To | 30/09/2024 Period end date ~~ee~~ |
|||||||||
| Section A Receipts and payments | ||||||||||||
| Unrestricted funds |
Restricted funds |
Restricted | Endowment funds |
Total funds | Last year | |||||||
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | ||||||||||||
| Interest earned | 318 | - | - | - | - | 318 | 482 | |||||
| Donations | 652 | - | - | - | - | 652 | 22 | |||||
| VAT | 2,738 | - | - | - | - | 2,738 | 459 | |||||
| - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | |||||||
| - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - | ||||||
| Sub total(Gross income for AR) |
(Gross income for AR) 3,708 |
- | - | - | - | 3,708 | 963 | |||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 3,708 - - 3,708 963 ~~———=—~~ |
||||||||||||
| A3 Payments | ||||||||||||
| Professional Fees | 17,208 | - | - | - | - | 17,208 | 10,169 | |||||
| Postage, Stationary, etc | 15 | - | - | - | - | 15 | - | |||||
| Bank Fees | 45 | - | - | - | - | 45 | - | |||||
| Events | 444 | - | - | - | - | 444 | - | |||||
| - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - | ||||||
| **Sub total ** | 17,712 | - | - | - | - | 17,712 | 10,169 | |||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 17,712 - - 17,712 10,169 ~~—=———~~ |
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| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
- 14,004 - - - 14,004 - 9,206 - - - - - 65,489 33,712 - 99,202 108,408 51,486 33,712 - 85,198 99,202 ~~====>~~ |
CCXX R1 accounts (SS)
04/02/2025
1
Section B Statement of assets and liabilities at the end of the period
| Unrestricted Restricted |
Endowment | |||||
|---|---|---|---|---|---|---|
| Categories | Details | funds funds |
funds | |||
| to nearest £ to nearest £ |
to nearest £ | |||||
| B1 Cash funds | 51,486 33,712 - - - - - 51,486 33,712 - Total cash funds ~~===>~~ |
|||||
| (agree balances with receipts and payments | (agree balances with receipts and payments | |||||
| account(s)) | OK OK |
OK | ||||
| Unrestricted Restricted |
Endowment | |||||
| funds funds |
funds | |||||
| Details | to nearest £ to nearest £ |
to nearest £ | ||||
| B2 Other monetary assets | - - - - - - - - - - - - - - - - - - ~~—_——~~ |
|||||
| Details | Fund to which asset belongs Cost (optional) |
Current value (optional) |
||||
| B3 Investment assets | - - - - - - - - - - ~~ae~~ |
|||||
| Details | Fund to which asset belongs Cost (optional) |
Current value (optional) |
||||
| B4 Assets retained for the charity’s own use |
- - - - - - - - - - - - - - - - - - ~~matt~~ |
|||||
| Fund to which Amount due |
When due | |||||
| Details | liability relates (optional) |
(optional) | ||||
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities |
- - - - - Date of approval 04/02/2025 Print Name Steve Foreman Signature BethanyRaine 20/02/2025 ~~——=~~ |
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| CCXX R2 accounts (SS) | 2 | 04/02/2025 |