## **Trustees’ Annual Report for the period** **From 1/10/2023 Period start date To 30/09/2024 Period end date** **Charity name: East Durham Community Athletics Track** ## **Charity registration number: 1154064** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Promotion of Community**
**Participation in Healthy Recreation In**
**Particular by The Provision of Facilities**
**For Athletics**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The charity is currently engaged with**
**Durham County Council regarding the**
**lease of the athletics site and updates to**
**the business plan. This has required**
**professional services as detailed in the**
**accounts.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**On behalf of the trustees, I declare that**
**to the best of our knowledge, that**
**all activities undertaken have been**
**carried out in accordance with**
**guidance issued by the Charity**
**Commission and the intent outlined**
**within our constitution.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| ||Para 1.38| |Contribution made by|| |volunteers|| |Other|| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**This year the focus of the charity has**
**been working with the county council to**
**agree the business plan and providing**
**information to the various working**
**groups within the county council to aid**
**with the issuing of the lease.**
**The charity has also moved finances to**
**a dedicated charity bank.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the end of this period the charity is**
**still in strong financial position. No**
**funding has been actively pursued**
**whilst detailed costings have been**
**acquired.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees consider that the**
**reserves held are at an appropriate level**
**to ensure that they can support the**
**aspiration to build an athletics facility.**| |Amount of reserves held|Para 1.22|**£85,198**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustee vote**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|East Durham Community Athletics Track| |---|---| |Other name the charity uses|EDCAT| |Registered charity number|1154064| |Charity’s principal address|East Durham Community Athletics Track
The Manor House
West End
Sedgefield
County Durham
TS21 2BW| ||| ## **Names of the charity trustees who manage the charity** |1
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3
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5
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19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stephen Foreman|Chair||| ||Ean Parsons|||| ||BethanyRaine|Secretary||| ||Geoff Little|Treasurer||| ||Peter Bradford|||| ||Thomas Milburn
Walton|||| ||John Haycock|||| ||Graham Darby||From 15 February 2023
to 28 August 2024|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Bethany Raine **Full name(s)** Stephen Paul Foreman ~~ee~~ **Position (eg Secretary,** Chair Secretary **Chair, etc)** ~~po~~ **Date** 05/04/2025 ~~|~~ ||**Charity Name**|||||||**No (if any)**|**No (if any)**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||**East Durham Community Athletic Track**|||||||**1154064**||||| ||**Receipts andpayments accounts**||||||||||**CC16a**|| |**For the period**
**from**
~~es ~~|||01/10/2023
Period start date
~~ee~~|||**To**|30/09/2024
Period end date
~~ee~~|||||| |**Section A Receipts and payments**||||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**|||**Total funds**||**Last year**|| ||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**|||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||||| |Interest earned|**318**||**-**|**-**||**-**|**-**||**318**||**482**|| |Donations|**652**||**-**|**-**||**-**|**-**||**652**||**22**|| |VAT|**2,738**||**-**|**-**||**-**|**-**||**2,738**||**459**|| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**|||| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_
**3,708**||**-**|**-**||**-**|**-**||**3,708**||**963**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 3,708**
**-**
**-**
**3,708**
**963**
~~———=—~~||||||||||||| |**A3 Payments**||||||||||||| |Professional Fees|**17,208**||**-**|**-**||**-**|**-**||**17,208**||**10,169**|| |Postage, Stationary, etc|**15**||**-**|**-**||**-**|**-**||**15**||**-**|| |Bank Fees|**45**||**-**|**-**||**-**|**-**||**45**||**-**|| |Events|**444**||**-**|**-**||**-**|**-**||**444**||**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |**_Sub total_ **|**17,712**||**-**|**-**||**-**|**-**||**17,712**||**10,169**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**17,712**
**-**
**-**
**17,712**
**10,169**
~~—=———~~||||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**- 14,004**
**-**
**- - 14,004**
**- 9,206**
**-**
**- -**
**-**
**-**
**65,489**
**33,712**
**-**
**99,202**
**108,408**
**51,486**
**33,712**
**- 85,198**
**99,202**
~~====>~~|||||||||||| CCXX R1 accounts (SS) 04/02/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |||||**Unrestricted**
**Restricted**||**Endowment**| |---|---|---|---|---|---|---| |**Categories**||**Details**||**funds**
**funds**||**funds**| |||||**to nearest £**
**to nearest £**||**to nearest £**| |**B1 Cash funds**|**51,486**
**33,712**
**-**
**-**
**-**
**-**
**-**
**51,486**
**33,712**
**-**
**_Total cash funds_**
~~===>~~|||||| |||(agree balances with receipts and payments|(agree balances with receipts and payments|||| |||account(s))||OK
OK||OK| |||||**Unrestricted**
**Restricted**||**Endowment**| |||||**funds**
**funds**||**funds**| |||**Details**||**to nearest £**
**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~—_——~~|||||| |||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~ae~~|||||| |||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~matt~~|||||| |||||**Fund to which**
**Amount due**||**When due**| |||**Details**||**liability relates**
**(optional)**||**(optional)**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**|**-**
**-**
**-**
**-**
**-**
Date of
approval
04/02/2025
Print Name
Steve Foreman
Signature
BethanyRaine
20/02/2025
~~——=~~|||||| |CCXX R2 accounts (SS)||2||||04/02/2025|