Trustees' Annual Report for the period
Period start date 1[st] October 2021
Period end date 30 September 2022
From
To
Section A Reference and administration details
Charity name East Durham Community Athletics Track
Other names charity is known by EDCAT
Registered charity number (if any) 1154064
Charity's principal address 14 Hadleigh Close Sedgefield Postcode TS21 2JL
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Stephen Foreman | Trustee | |||
| Michael Wood | Chair | |||
| Ean Parsons | Trustee | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Corporation How the charity is constituted (eg. trust, association, company) Trustee Vote Trustee selection methods
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(eg. trust, association, company)
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(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The promotion of community participation in healthy recreation in particular by the provision of facilities for athletics.
Summary of the objects of the charity set out in its governing document
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On behalf of the trustees, I declare that to the best of our knowledge, that all activities undertaken have been carried out in accordance with guidance issued by the Charity Commission and the intent outlined within our constitution.
- Participation in Sedgefield Harriers Track Steering Group. This group is currently engaged with Durham County Council regarding planning permission, land registration and creating a business plan.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
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Making progress towards our goal
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Summary of the main • Receipt of Easy Fundraising and Amazon Smile Income
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achievements of the charity • Receipt of Just Giving income for London Marathon sponsorship
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during the year • Becoming VAT registered and claiming back VAT • Renaming of the charity from Friends of Sedgefield Harriers to East Durham Community Athletics Track
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Section E Financial review
Brief statement of the charity’s policy on reserves
Reserves are placed in a savings account. The trustees consider that the reserves held are at an appropriate level to ensure that they can support the aspiration to build an athletics facility to serve East Durham.
Details of any funds materially
in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Stephen Paul Foreman Position (eg Secretary, Chair, Chair etc) Date
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Charity Name No (if any) East Durham Community Athletic Track 1154064 Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 01/10/2021 30/09/2022
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
| Fundraisingactivities | - | - | - | - | 569 | ||||
|---|---|---|---|---|---|---|---|---|---|
| Interest earned | 6 | - | - | 6 | 24 | ||||
| Donations | 2,339 | - | - | 2,339 | - | ||||
| Sales | 33 | - | - | 33 | - | ||||
| VAT | 2,662 | - | - | 2,662 | - | ||||
| Grants | 500 | - | - | 500 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) |
5,540 | - | - | 5,540 | 593 |
| Fundraisingactivities | - | - | - - - - - - - - - |
- | 569 | |||
|---|---|---|---|---|---|---|---|---|
| Interest earned | 6 | - | 6 | 24 | ||||
| Donations | 2,339 | - | 2,339 | - | ||||
| Sales | 33 | - | 33 | - | ||||
| VAT | 2,662 | - | 2,662 | - | ||||
| Grants | 500 | - | 500 | - | ||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| Sub total(Gross income for AR) |
5,540 | - | 5,540 | 593 | ||||
| A2 Asset and investment sales, (see table). |
- - - 5,540 3,816 86 - - - - - - - 3,902 - - - 3,902 1,638 - 73,057 74,695 |
- - - - - - - - - - - - - - - - - - - - 33,712 33,712 |
- - - 5,540 3,816 86 - - - - - - - 3,902 - - - 3,902 1,638 |
|||||
| - | - - - |
- | ||||||
| - | - | - | ||||||
| Sub total | - | - | - | |||||
| Total receipts A3 Payments |
||||||||
| - | 5,540 | 593 | ||||||
Professional Fees |
3,816 | - - - - - - - - - - |
3,816 | 15,086 | ||||
| Web Hosting | 86 | 86 | - | |||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| **Sub total ** | 3,902 | 3,902 | 15,086 | |||||
| A4 Asset and investment purchases, (see table) |
||||||||
| - | - - - |
- | ||||||
| - | - | |||||||
| **Sub total ** | - | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||||
| - | 3,902 | 15,086 | ||||||
| 1,638 | - | - | 1,638 | - 14,493 | ||||
| - | - | - - |
- | - | ||||
| 73,057 | 33,712 | 106,770 | - | |||||
| 74,695 | 33,712 | - | 108,408 | - 14,493 |
CCXX R1 accounts (SS)
21/06/2023
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Current Account Savings Account Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details |
Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|---|---|
| 40,429 | - | |||||
| 34,267 | 33,712 | - | ||||
| - | - | - | ||||
| 74,695 | 33,712 | - | ||||
| OK | ||||||
| Endowment funds to nearest £ |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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CCXX R2 accounts (SS)
21/06/2023
2