## **Trustees' Annual Report for the period** Period start date 1[st] October 2021 Period end date 30 September 2022 **From** **To** ## Section A Reference and administration details **Charity name** East Durham Community Athletics Track **Other names charity is known by** EDCAT **Registered charity number (if any)** 1154064 **Charity's principal address** 14 Hadleigh Close Sedgefield **Postcode** TS21 2JL ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stephen Foreman|Trustee||| ||Michael Wood|Chair||| ||Ean Parsons|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Corporation How the charity is constituted (eg. trust, association, company) Trustee Vote Trustee selection methods - (eg. trust, association, company) - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The promotion of community participation in healthy recreation in particular by the provision of facilities for athletics. **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 On behalf of the trustees, I declare that to the best of our knowledge, that all activities undertaken have been carried out in accordance with guidance issued by the Charity Commission and the intent outlined within our constitution. - Participation in Sedgefield Harriers Track Steering Group. This group is currently engaged with Durham County Council regarding planning permission, land registration and creating a business plan. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance - Making progress towards our goal - **Summary of the main** • Receipt of Easy Fundraising and Amazon Smile Income - **achievements of the charity** • Receipt of Just Giving income for London Marathon sponsorship - **during the year** • Becoming VAT registered and claiming back VAT • Renaming of the charity from Friends of Sedgefield Harriers to East Durham Community Athletics Track **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Reserves are placed in a savings account. The trustees consider that the reserves held are at an appropriate level to ensure that they can support the aspiration to build an athletics facility to serve East Durham. ## **Details of any funds materially** **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Stephen Paul Foreman **Position (eg Secretary, Chair,** Chair **etc) Date** **TAR** March **2012** 5 **Charity Name No (if any) East Durham Community Athletic Track 1154064 Receipts and payments accounts** ## **CC16a** **For the period** Period start date Period end date **To from** 01/10/2021 30/09/2022 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £** ## **A1 Receipts** |Fundraisingactivities|**-**||**-**||**-**||**-**||**569**| |---|---|---|---|---|---|---|---|---|---| |Interest earned|**6**||**-**||**-**||**6**||**24**| |Donations|**2,339**||**-**||**-**||**2,339**||**-**| |Sales|**33**||**-**||**-**||**33**||**-**| |VAT|**2,662**||**-**||**-**||**2,662**||**-**| |Grants|**500**||**-**||**-**||**500**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**5,540**||**-**||**-**||**5,540**||**593**| |Fundraisingactivities|**-**||**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**||**569**| |---|---|---|---|---|---|---|---|---| |Interest earned|**6**||**-**|||**6**||**24**| |Donations|**2,339**||**-**|||**2,339**||**-**| |Sales|**33**||**-**|||**33**||**-**| |VAT|**2,662**||**-**|||**2,662**||**-**| |Grants|**500**||**-**|||**500**||**-**| ||**-**||**-**|||**-**||**-**| ||**-**||**-**|||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**5,540**||**-**|||**5,540**||**593**| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**
**-**
**5,540**
**3,816**
**86**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,902**
**-**
**-**
**-**
**3,902**
**1,638**
**-**
**73,057**
**74,695**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**33,712**
**33,712**|||**-**
**-**
**-**
**5,540**
**3,816**
**86**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,902**
**-**
**-**
**-**
**3,902**
**1,638**||| ||**-**||||**-**
**-**
**-**|**-**||| ||**-**|||||**-**||**-**| |**_Sub total_**|**-**|||||**-**||**-**| |**_Total receipts_ **
**A3 Payments**||||||||| ||||||**-**|**5,540**||**593**| |||||||||| |
Professional Fees|**3,816**||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**3,816**||**15,086**| |Web Hosting|**86**|||||**86**||**-**| ||**-**|||||**-**||**-**| ||**-**|||||**-**||**-**| ||**-**|||||**-**||**-**| ||**-**|||||**-**||**-**| ||**-**|||||**-**||**-**| ||**-**|||||**-**||**-**| ||**-**|||||**-**||**-**| |**_Sub total_ **|**3,902**|||||**3,902**||**15,086**| |||||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||||| ||**-**||||**-**
**-**
**-**|**-**||| ||**-**|||||**-**||| |**_Sub total_ **|**-**|||||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||| ||||||**-**|**3,902**||**15,086**| |||||||||| ||**1,638**||**-**||**-**|**1,638**||**- 14,493**| ||**-**||**-**||**-**
**-**|**-**||**-**| ||**73,057**||**33,712**|||**106,770**||**-**| ||**74,695**||**33,712**||**-**|**108,408**||**- 14,493**| CCXX R1 accounts (SS) 21/06/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Current Account
Savings Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---| |||**40,429**||||**-**| |||**34,267**||**33,712**||**-**| |||**-**||**-**||**-**| |||**74,695**||**33,712**||**-**| |||||||OK| |||||||**Endowment**
**funds**
**to nearest £**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**When due**
**(optional)**| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||Date of
approval| |||||||| |||||||| CCXX R2 accounts (SS) 21/06/2023 2