2022-04-30-accounts

YELABUS ASSOCIATION CIO Accounts for the year ended 30 April 2022

Yelabus Association CIO Accounts for the year ended 30 April 2022 Table of contents Table of contents Statutory informatio Annual ReFK)rt of the Management Committ¢¢ Independent ELgtlliner's RetK)rt StstemeDt of Financial Activities Balance Sheet Notes to the Accounts 24 8-10 itatutory inforniation Th¢ following inforniation fornis part of the Anoual Wrt of the Man8gement Committee. who ar¢ the mallaging trustees. The A&siKiation's princip31 office is: o Yateley Town Counca Reading Road Yat¢l¢y Hampshire GU46 7RP Telephone [phone] The Yelabus A&s(￿latIOn is a registered Charitable Incorp)rated (kganisation (CIO) number 1153996. It is r¢gi*wed in England and Wales

The Management Committee (vkno are trustees) are apw)inted annually at the annual general meeling by majority vote. The following have served &% Committee memb¢rs during this rinancial year. John Ellis (Chair) Richard Whitbread (Vice Chair) Bill Hill (S¢cretary) Margaret Claydon Gill Hennell Tony Spencer The CharTrty's indewident examiner is: lan Elli& FCCA (Rdired) Abbreviated Addr￿. Sandhurst GU47 OYT The Association's FADkers are Lloyds TSB Camberky, Surrey. and Shawbnx)k Bank Limits BrentW(XML Essex

Yelabus Association CIO Annual Report of the Management Committee for the year eDded 30 April 2022 The Committe¢ have pleasuT¢ in sutrAnttting their rep￿rt for the year. The Committee M￿berS whn have served during th¢ year ar¢ listed on the previiyjs page. This rewrt is to be presented at the forth¢oming annual general meeting ￿hedUleA1 to be held at The Tything4 Reading R¢)a(L Yateley later in the autumn. Objettives and aetivits The Charity provides a COTnmunity IransiKTrrt service for individua]$ and groups located in Yatel¢y and surrounding ar￿ - operdting trips for shopping or excursions. The service has Iwi provided in the past year through two minibuses, capable of carrying wheelchairs, using thr¢e paid staff and a number of volunteer drivers whom we again thank for their wonderful contributions to ensurlng the service op¢ratcs. The Charity is a charitabl¢ incorp)rated wisation esthblished in 2013. Yateley Town Counctl's otTices provide an athninistrative base. The Charity's income is derived prtncIF￿1ty fTr)m hire chaTg¢s ond grant funding from HaTllP5htre County. Blackwafrr & Hawley and Yafrley Towi Council& since hire charges are not suffictent to cover operating and admtnistration costs. Hire charges and wt fi￿dIng are expe£ted to cover operattng cosL% the Charity also receives donations frixn the local community. The Charity wovides a valued service to the CAXDtnuniti&8 of Blackwater & Hawley, Eversley and Yateley aTKI Su￿>Unding areas ¢nabling them to travel for social putpose5 at r￿onable cost when other means of tTanstx)Q s￿h as tsxis. might be prohibitivety expensive. The Committee members aTe mindful of the Charity Commission's guidance on public benefiL Acbievements and performAmce The users of this community transport s¢rviLY ale largely l(Kal groups care homes and similar organisations wtth individual hire5 represent a small proportion of income. The number of journeys and hiring rev¢nue recovered slowly in 202 If22 &s Coronavirus restrictions were slowly removed. Full recovery will tske an utended peri(NJ. In recognition of this the tkpartsnent for Transwrt via Hampshire cO￿ty Council met out of course PPE and cleaning costs whilst Hampshire Cowity Council also contribut¢d to exce&g costs incurred. The Tnth5 are immensely gratehl for these additional payments to meet our ongoing costs. In 2019 Hampshire County Counctl rrtendered th¢ cyernlions previously provided by y¢labus. The Contract was won by Rushmoor Volunlary Services IRVS) who then offered a su1￿COntrnct agreement to y¢labus for those services pr¢viousty operated which was a¢¢epted with a slight increase in fi￿ding. Initially for two yeaTS this has been extended by a further yw to 31 March 2023. Yat¢l¢y Town Council have an indI￿ted an intention to provide additional funding in 2022123 and this will be refle¢ted in th¢ next accounts and is a wekotne impr(IvemenL Following the year end our very long serving O￿tiOnS Mallager, Ttacey Crdne, left our employment and we thank her for 20 ye4TS of loyal and &tive service. Sarah CuTTie has now taken up the reins and we wislLher well. The Charity has procedures and ￿lICIeS covain& inter ali& health and Safety. protection of vulnerable people, moving and ￿)sition1￿g. Policies and pr(￿lureS remain under continuous review. All drivers rettive MIDAS training. Trninin8 is also available for Committee members and staff, usin8 mat¢rial available from the Con)mimity TraDSIM)rt A&sociation and Rushmoor Voluntary Servicek

Yelabus Association CIO Annual Report of the Management Committee for the year ended 30 April 2022 (colltiJved) The Statement of FinancTal Activities on ￿8¢ 6 shows a deficit of £920 (prior year deficit of £2,981) for the year, based on all activttles which includes the special grants of £1.674 M￿tIOned previou5ty (prior year £3,390). It is note4J that the loss on nornial oiKrations in the year was £3.520 {after special ) compared with a prior year deficit of £6.668 on th¢ sam¢ b&sis. The Covid.19 restrictions meant that norn￿ 0[￿[8t10￿$ were not always p)ssible during the year. On¢¢ the phystcal distsncing requirements were WDoved we We￿ able to owate a nornial seThice but demand had dISappear￿ with a number of regular hirws not r¢slarting th¢ir aotiviti¢4 the10sses have been partialty offset by additional business from Youn8 CaTWS. The Trustees have continued the EK)licy on Ik)natioDs splitting thetn equally ktween new bus fl￿ding alld general doDation5 a5 w¢ll as any re5tttting any donations specifically for new bus funding. The Charity retains the folbwing uoTestTiCted reserves: a designated reserve of £29.751 Iprior year £31085) bexng the fund of contributions towards the new Mercede4 at a second designated fijnd toW￿S the purchase of the next new vehicl4 currently £6287 (prior year £3687). In firture 5(P/D of all donations will be placed in this fimd a general fund of £142.341 cornpard with a minimum of £75.000 (s4uivalent to a year's operating cl￿. closure ¢osts 2nd similar) Ls deterniined by the TnLStee5. The level of U[￿eStriCted reserves and futHling commilments until 31 March 2023 will ¢nable operation5 to be maintsined at le&st until 30 April 2023. The HCC contract with RVS, along with all other HCC contr&ts is cutrentty under review and is unlikety to be extended on a like for like basis. The outcome of this review will k dI￿ll$s￿l by the Truste£s once known. Structhrfy governance and manyment The Charity is a clwit8ble incorw>r8ted organisation governed bv its constitution dated 4 June 2013. The Management Committee (who are th¢ managing tnistees) are appointed at the annual general meeting by majority vote. The Charity's statutory particular& including the nomes of trustees, are on Pa8¢ 1. Th¢ Commitr meet every month to manage iwsiness affairs. Whilst the Committee have overnll resrK)nsibility for the ChaTity's affairs and meet monthty. day-tIHlay orKrational responsibilities are delegated to the paid 0￿rationS maoagerldriver. reE￿Ing to the Chair. Vtce-chair and Secretary who have at least weekly discussions. During the year HCC provided extensive guidance on and compliance wtth the Covid-19 guidelities including specifying when services might operate. Whilst the current TTUStee5 have an exteusive r*]]ge of busine&s eX[Krien￿ and knowledg4 they feel that the addition of an individual capable of tsking a lead of marketing and digital promotion is ne¢¢ssary to enable the ret￿lId of the revenue side following the Covid-19 imi¥cL

Yelabus Association CIO Annual Re￿rt of the Management Committee for the year ended 30 April 2022 (¢oDtiDued) Stru¢tur4 governance and management (coRtinued) The Committee have considered the risks to Twhich the Charity is ex￿Sed and have established various poliwl¢S. pr￿edureS and knining (see above) to tnanage those risks. The Committee has wncluded that these risks are &ppropTiatety covered by the insurance policies in rwt of.. employer and public liabilities statutory Departsnent for Transp)rt vehicle insuranc trust¢¢s' ind¢mnty Charity law requires trustees to prepare amiual a¢¢ounts that give a trn¢ and fair view of the state of affairs of the Charity at the year end and of its financial activities during th¢ ￿n(mI. The trustees are required to: select suitable accounting p)licies and apply thon prnthntiy: make judgements and estimates that are rea8othle and pruden¢ prepare accounts on a going concern basis unless it is inappropriate to presume that the Cbarity wtll continue tn ¢)Iwation. Trustees responsible for kewin8 protw awounting records that disclose with reasonable accuwy the fllwicial position of the Charity. so that the accounts comply with the C}￿lty accounting SORP 2015. They are also resw)nsible for safeguarding the of the Charity and hence for tsking reasonable steps forthe prevention of fraud and (thT itTegularities. The Clwity is entitled to exemption from audit under the Charities Act 2011 but is required to have an independent examination of its acLx)unts. the Charity ha5 therefore tsken *Jvantag¢ of audit exemption. Si￿ed on beldf of the Committee K R Whitbread Vice Chair Date: Il o,I.LknrtL

Yelabus Association CIO Independent Examiner's Report to the Committee I rewrt to the Committee (who are the charlty trustees) on my examination of the accounts of the Yelabus Association CIO (Xhe Charity,) for the year ended 30 April 2022. Responsibtli¢ie8 and ba8iJ of reylrt As the trustees of the Charity you are rwnsible for the preparation of the aLYounts in acconlance with the T￿ll]rements of the Clwities Act 2011 ('th¢ Arf.). I report in reSp￿t of my ¢xamination of the Charity's accounts carried out under section 145 of the 2011 ACL and ID canying out my examination I have followd all the applicable Directio￿$ given by the Charity Commission under ￿tIOn 145(5Xb) of the Act. Independellt e￿mIMer'S st•tement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any matsTial resp￿t. l. Accounting records were not kept by the Charity as re4uired by se£tion 130 ofthe Ac¢ 2. The accounts do not accord with those records. or 3. The accounts do not comply with the applicable accounting requirements concerning the forn] and content of the accounts set out in the Charities (Accounts and Rep)rts) Regulations 2008 other than any Tequirement that the a¢￿Unts give a and fair view. which is not a matter considered a5 part of an independent examination. I have no concerns and bave come acro&s llo other matteT5 in connection with the examination to which attention should be drawn in this rekK•rt in order to enable a proper understsnding of th¢ accounts to be Teachd. lan Ellis FCCA (Retired) SaTrJhurst GU47 oyr 1//1

Yelgbus AssocAation CIO Statement of FinaDcial Activities for the year ended 30 April 2022 2022 2021 Totsl Total Donations and legacies Donations Donations / Grdnts for new vehicle acquisition Subscriptions and other income 2.6(M) 2.6(K) 55 5,255 2,175 3.687 301 6.163 ChArit&bl¢ activities Hire charges Hart Shopper fares and suM)ort Yateley Town Council grant Grants from oth¢r Iwal ¢ouncils Support for group hire Fuel duty relmte 14.416 2,985 13,100 1,000 6,699 879 44J34 404 44,738 5,703 3.267 12.250 1,000 6,117 650 35.150 571 35,721 Bank int¢r¢st Totsl EXPENDITURE ON: Raising fimds Charitable activiti Minibus costs Maintenance Fuel Vehicle hire chatges Depreciation Insurances Salaries and employer oncosts Staff training and other costs Telephones Accounting Administration and sundry Excess wst grants Totsl outgoing re50urre8 4.625 3.139 179 9.618 3.319 21951 675 93 51)0 2233 674 3.418 1,706 9,591 3.078 21,048 96 500 2.655 -3,390 38,702 NET OUTGOING RESOURCES -920 -2,981 Balances on funds brougbt forward Transfers between fillMIs BALANCES CARRIED FORWARD 179.299 182,280 17 79 179 All funds are Un￿StrICted and compTise general and designated funds. All income and expenditure w&$ in r¢sp¢ct of general funds both in the 8nd PTior year. Unrwtri¢td fimds ShOM￿ in Note 6 to th¢s¢ accounts. The Notes ￿ferred to above forni part of these xcA)unts.

Yelabus A￿cIatiOn CIO Balance Sheet as at 30 April 2022 022 2021 Notes TANGIBLE FIXED ￿￿ET5 Motor vehi¢l¢s 73.441 83,059 Debtors Prepaid expenses Bank balaThces Current account Depostt account 2.740 1.795 2.976 1.524 22.239 12.948 111.774 102.448 Creditors Income in advarAce -5,485 4,861 -1,347 96.240 104.938 178J79 179 RESERVES AND FUNDS Unr¢strictsd funds DesA￿ted fvnds General funds 36.038 142.341 35.772 143,527 178J79 179 Approved at a meeting of the Management Committee beld on 11 O cl.kn IL, 2 1 John Ellis Trtjstee & Chair Richard IIThitbread TnLgtee & Vice-chair

Yelabus Association CIO Notes to tbe Aecounts for the year ended 30 April 2022 l. The Charity's strnethr4 nd strUc￿re Y¢labus Association ('the Charity,) ts a clwitable incorw>ratrJJ organisation governed by its constitution dated 4 June 2013. It is a charity registered in England and Wales. In the event of the Charity being wound up. the members have no liability to contribute to its assets and hav¢ no p¢t¥onal liability for settling debts and liabilities. The kn of the registered office is given in the Charity inforniation on page l of these accou Yelabus Association provides tranS￿rt for eld¢rty. disabl&l or oth¢rwis¢ disa(fvantaged persons in need, living within the Yateley and surrounding aThs. It also sup￿rtS the tranS￿rt needs of charitable voluntary group& for the benefrt of the cotnmiinity. 2. Aecounting ￿11 a) GeneMI These accounts have Ixen prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities SORP 2015 (FRS 102) and the Financial ReFX)rting Standard FRS 102 as uFthtrAI through Bulletin I, and in acLordance with charity law in the jurisdiction of England. The Charity is a public benefit entity. b) Going concern The Charity's activities are fimded through p￿SSenger fare5, and grdnts from l(Kal governmenL the income frotn which covers operating CO￿ Although these grants are awarded on annually. the Charity has sufficient operating reserves to ￿Ver a lo&$ of such funding to enable it to continue in business at least until 30 April 2023. The Clwity al￿ two designated reser4es one of which will contsin donations towards the next new vehicle. c) Accounlingwlicies Th¢ principal ￿0￿ntIng PK•licies are ms folknvs: Motor vehicles purchased befo￿ DecemiKr 2019 aTe depreciated at IIYA per annum on historic cost on the straight-line basis over estimated use￿1 lives. Motor vehicles purchased aft¢r January 2020 are d¢pre¢iated at 6.66Y• per annum on historic cost on the straight-line bases over estimated use￿] lives. Expenditure is ated exclusive of value added tsx where applicable since the Charity is register for VAT. d) Donalionf The &ssociation receives numerous donations from a number of Sourc￿ for which we remain very gtxtehl. Bearing it) mind that the rryle making dollthns may be advisejj thi5 is for the acquisition of a new vehicle the t￿¢ deterniined that 5¢Y/o of all charitable monies received should be attributed to the New Bus Acquisition fund with the airn of being able to fund replacement vehicles when needed. These donations would be held within a DesigDat&J Fulld. e) DuignatedFwi•ts The Trustees hold two designatal funds one to reflect the liability which might exist if the ?rdnts used to acquire the Mercedes in 2020 had to be rcpaid and which reduce in line with depreciation. The second fund holds donations which are to ￿ attributed to the acquisition of the next new bus with th¢ of avoiditig the need to seek large grants ￿ th¢ time of rylac¢menL

Yelabus Association CIO Notes to the Aecounts for the year ended 30 April 2022 (tonlinued) 3. Employeos Cornmittee membtrJ 2022 2021 Salaries EmployerNational Insurance: covered by small employer subsidy Employer supera[￿uati1)ll contributions 22.488 20,640 463 22.951 408 21.048 Number Number Number of employees No employ¢¢ earned more than £60.0￿ {2021: none); and in th¢ Committee's Opinio￿ no employ was able to exert signifi¢4nt influen(% over the running of the Charity. No trustee5 received any emoluments for their ser¥(ce& Approved ¢xpens¢s are reimbursed to trnstees. 4. Motor vehicle8 Cost Asat l May2021 Additions Disposals As at 30 April 2022 119,450 119.450 DeprKiation provisioDS Asat l May2021 Charge for the year Disposals As at 30 April 2022 36.391 9.618 46.009 Net IKK)k value As at 30 AprAI 2021 As at 30 ApTiI 2022 83,059 S. Debtors 2022 2021 Hire charges and related grant subsidy fimding VAT refund due Transport fuel subsidy grant 2.509 231 2.598 230 148 2,976

Yelabus A&sociation CIO Notes to tbe Accounts for the year ended 30 April 2022 (mHtiDued) & UDre8tricted tsDds .12021 Movem￿1 2022 Designated funds: Vehi¢le r¢pl￿eM¢nt 2.6(K) Bus Grdnt Fund brought forward Tfr to General fimds Bus Grant Fund carrted forward 32.085 32.085 -2.334 29.751 -2,334 -2.334 32.085 Total Designated Funds 266 36.038 General funds broU￿t forward Deficit on OP¢Tational activities for the year Transfer from Bus Grant Fund Genernl fi￿dS carried forward 143,527 143,527 -3.520 -3.520 2.334 -1.186 143.527 142.341 All unrestricted fijnds 179299 -920 178J79 Fixed assets Debtors and prepaid ext￿nseS Bank balance5 Creditors and income iti advance 43.690 4,535 100,952 -6.836 142J41 29.751 73.441 4,535 107.239 6,287 36.038 178 79 7. Related party traDsac¢ions The Charity tyeeives Sup[￿ from Yateley Tovln Council. where two trustees (Tony Spencer a]]d Gill Hennell) are councillors. The Council made a grant of £13.100 in the year (2021.. £12250), and it provides a for the Charity's ad[lli￿ve fimctions at the Council Offices without charge. io-