YELABUS ASSOCIATION CIO
Accounts for the year ended 30 April 2022

Yelabus Association CIO
Accounts for the year ended 30 April 2022
Table of contents
Table of contents
Statutory informatio
Annual ReFK)rt of the Management Committ¢¢
Independent ELgtlliner's RetK)rt
StstemeDt of Financial Activities
Balance Sheet
Notes to the Accounts
24
8-10
itatutory inforniation
Th¢ following inforniation fornis part of the Anoual Wrt of the Man8gement Committee. who ar¢
the mallaging trustees.
The A&siKiation's princip31 office is:
o Yateley Town Counca
Reading Road
Yat¢l¢y
Hampshire GU46 7RP
Telephone 07719 799263
The Yelabus A&s(￿latIOn is a registered Charitable Incorp)rated (kganisation (CIO) number
1153996. It is r¢gi*wed in England and Wales
> The Management Committee (vkno are trustees) are apw)inted annually at the annual general
meeling by majority vote. The following have served &% Committee memb¢rs during this
rinancial year.
John Ellis (Chair)
Richard Whitbread (Vice Chair)
Bill Hill (S¢cretary)
Margaret Claydon
Gill Hennell
Tony Spencer
The CharTrty's indewident examiner is:
lan Elli& FCCA (Rdired) Abbreviated Addr￿. Sandhurst GU47 OYT
The Association's FADkers are Lloyds TSB Camberky, Surrey. and Shawbnx)k Bank Limits
BrentW(XML Essex

Yelabus Association CIO
Annual Report of the Management Committee for the year eDded 30 April
2022
The Committe¢ have pleasuT¢ in sutrAnttting their rep￿rt for the year. The Committee M￿berS whn
have served during th¢ year ar¢ listed on the previiyjs page. This rewrt is to be presented at the
forth¢oming annual general meeting ￿hedUleA1 to be held at The Tything4 Reading R¢)a(L Yateley
later in the autumn.
Objettives and aetivits
The Charity provides a COTnmunity IransiKTrrt service for individua]$ and groups located in Yatel¢y and
surrounding ar￿ - operdting trips for shopping or excursions. The service has Iwi provided in the
past year through two minibuses, capable of carrying wheelchairs, using thr¢e paid staff and a
number of volunteer drivers whom we again thank for their wonderful contributions to ensurlng the
service op¢ratcs. The Charity is a charitabl¢ incorp)rated wisation esthblished in 2013. Yateley
Town Counctl's otTices provide an athninistrative base.
The Charity's income is derived prtncIF￿1ty fTr)m hire chaTg¢s ond grant funding from HaTllP5htre
County. Blackwafrr & Hawley and Yafrley Towi Council& since hire charges are not suffictent to
cover operating and admtnistration costs. Hire charges and wt fi￿dIng are expe£ted to cover
operattng cosL% the Charity also receives donations frixn the local community.
The Charity wovides a valued service to the CAXDtnuniti&8 of Blackwater & Hawley, Eversley and
Yateley aTKI Su￿>Unding areas ¢nabling them to travel for social putpose5 at r￿onable cost when
other means of tTanstx)Q s￿h as tsxis. might be prohibitivety expensive. The Committee members
aTe mindful of the Charity Commission's guidance on public benefiL
Acbievements and performAmce
The users of this community transport s¢rviLY ale largely l(Kal groups care homes and similar
organisations wtth individual hire5 represent a small proportion of income. The number of journeys
and hiring rev¢nue recovered slowly in 202 If22 &s Coronavirus restrictions were slowly removed.
Full recovery will tske an utended peri(NJ. In recognition of this the tkpartsnent for Transwrt via
Hampshire cO￿ty Council met out of course PPE and cleaning costs whilst Hampshire Cowity
Council also contribut¢d to exce&g costs incurred. The Tnth5 are immensely gratehl for these
additional payments to meet our ongoing costs.
In 2019 Hampshire County Counctl rrtendered th¢ cyernlions previously provided by y¢labus. The
Contract was won by Rushmoor Volunlary Services IRVS) who then offered a su1￿COntrnct agreement
to y¢labus for those services pr¢viousty operated which was a¢¢epted with a slight increase in fi￿ding.
Initially for two yeaTS this has been extended by a further yw to 31 March 2023.
Yat¢l¢y Town Council have an indI￿ted an intention to provide additional funding in 2022123 and
this will be refle¢ted in th¢ next accounts and is a wekotne impr(IvemenL
Following the year end our very long serving O￿tiOnS Mallager, Ttacey Crdne, left our employment
and we thank her for 20 ye4TS of loyal and &tive service. Sarah CuTTie has now taken up the reins and
we wislLher well.
The Charity has procedures and ￿lICIeS covain& inter ali& health and Safety. protection of
vulnerable people, moving and ￿)sition1￿g. Policies and pr(￿lureS remain under continuous review.
All drivers rettive MIDAS training. Trninin8 is also available for Committee members and staff,
usin8 mat¢rial available from the Con)mimity TraDSIM)rt A&sociation and Rushmoor Voluntary
Servicek

Yelabus Association CIO
Annual Report of the Management Committee for the year ended 30 April
2022 (colltiJved)
The Statement of FinancTal Activities on ￿8¢ 6 shows a deficit of £920 (prior year deficit of £2,981)
for the year, based on all activttles which includes the special grants of £1.674 M￿tIOned previou5ty
(prior year £3,390). It is note4J that the loss on nornial oiKrations in the year was £3.520 {after special
) compared with a prior year deficit of £6.668 on th¢ sam¢ b&sis.
The Covid.19 restrictions meant that norn￿ 0[￿[8t10￿$ were not always p)ssible during the year.
On¢¢ the phystcal distsncing requirements were WDoved we We￿ able to owate a nornial seThice but
demand had dISappear￿ with a number of regular hirws not r¢slarting th¢ir aotiviti¢4 the10sses have
been partialty offset by additional business from Youn8 CaTWS.
The Trustees have continued the EK)licy on Ik)natioDs splitting thetn equally ktween new bus fl￿ding
alld general doDation5 a5 w¢ll as any re5tttting any donations specifically for new bus funding.
The Charity retains the folbwing uoTestTiCted reserves:
a designated reserve of £29.751 Iprior year £31085) bexng the fund of contributions towards the
new Mercede4 at
a second designated fijnd toW￿S the purchase of the next new vehicl4 currently £6287 (prior
year £3687). In firture 5(P/D of all donations will be placed in this fimd
a general fund of £142.341 cornpard with a minimum of £75.000 (s4uivalent to a year's
operating cl￿. closure ¢osts 2nd similar) Ls deterniined by the TnLStee5.
The level of U[￿eStriCted reserves and futHling commilments until 31 March 2023 will ¢nable
operation5 to be maintsined at le&st until 30 April 2023. The HCC contract with RVS, along with all
other HCC contr&ts is cutrentty under review and is unlikety to be extended on a like for like basis.
The outcome of this review will k dI￿ll$s￿l by the Truste£s once known.
Structhrfy governance and manyment
The Charity is a clwit8ble incorw>r8ted organisation governed bv its constitution dated 4 June 2013.
The Management Committee (who are th¢ managing tnistees) are appointed at the annual general
meeting by majority vote. The Charity's statutory particular& including the nomes of trustees, are on
Pa8¢ 1.
Th¢ Commitr meet every month to manage iwsiness affairs. Whilst the Committee have overnll
resrK)nsibility for the ChaTity's affairs and meet monthty. day-tIHlay orKrational responsibilities are
delegated to the paid 0￿rationS maoagerldriver. reE￿Ing to the Chair. Vtce-chair and Secretary who
have at least weekly discussions. During the year HCC provided extensive guidance on and
compliance wtth the Covid-19 guidelities including specifying when services might operate.
Whilst the current TTUStee5 have an exteusive r*]]ge of busine&s eX[Krien￿ and knowledg4 they feel
that the addition of an individual capable of tsking a lead of marketing and digital promotion is
ne¢¢ssary to enable the ret￿lId of the revenue side following the Covid-19 imi¥cL

Yelabus Association CIO
Annual Re￿rt of the Management Committee for the year ended 30 April
2022 (¢oDtiDued)
Stru¢tur4 governance and management (coRtinued)
The Committee have considered the risks to Twhich the Charity is ex￿Sed and have established various
poliwl¢S. pr￿edureS and knining (see above) to tnanage those risks. The Committee has wncluded that
these risks are &ppropTiatety covered by the insurance policies in rwt of..
employer and public liabilities
statutory Departsnent for Transp)rt vehicle insuranc
trust¢¢s' ind¢mnty
Charity law requires trustees to prepare amiual a¢¢ounts that give a trn¢ and fair view of the state of
affairs of the Charity at the year end and of its financial activities during th¢ ￿n(mI. The trustees are
required to:
select suitable accounting p)licies and apply thon prnthntiy:
make judgements and estimates that are rea8othle and pruden¢
prepare accounts on a going concern basis unless it is inappropriate to presume that the Cbarity
wtll continue tn ¢)Iwation.
Trustees responsible for kewin8 protw awounting records that disclose with reasonable accuwy
the fllwicial position of the Charity. so that the accounts comply with the C}￿lty accounting SORP
2015. They are also resw)nsible for safeguarding the of the Charity and hence for tsking
reasonable steps forthe prevention of fraud and (thT itTegularities.
The Clwity is entitled to exemption from audit under the Charities Act 2011 but is required to have an
independent examination of its acLx)unts. the Charity ha5 therefore tsken *Jvantag¢ of audit
exemption.
Si￿ed on beldf of the Committee
K R Whitbread
Vice Chair
Date:
Il o,I.LknrtL

Yelabus Association CIO
Independent Examiner's Report to the Committee
I rewrt to the Committee (who are the charlty trustees) on my examination of the accounts of the
Yelabus Association CIO (Xhe Charity,) for the year ended 30 April 2022.
Responsibtli¢ie8 and ba8iJ of reylrt
As the trustees of the Charity you are rwnsible for the preparation of the aLYounts in acconlance
with the T￿ll]rements of the Clwities Act 2011 ('th¢ Arf.).
I report in reSp￿t of my ¢xamination of the Charity's accounts carried out under section 145 of the
2011 ACL and ID canying out my examination I have followd all the applicable Directio￿$ given by
the Charity Commission under ￿tIOn 145(5Xb) of the Act.
Independellt e￿mIMer'S st•tement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any matsTial resp￿t.
l. Accounting records were not kept by the Charity as re4uired by se£tion 130 ofthe Ac¢
2. The accounts do not accord with those records. or
3. The accounts do not comply with the applicable accounting requirements concerning the forn]
and content of the accounts set out in the Charities (Accounts and Rep)rts) Regulations 2008
other than any Tequirement that the a¢￿Unts give a and fair view. which is not a matter
considered a5 part of an independent examination.
I have no concerns and bave come acro&s llo other matteT5 in connection with the examination to
which attention should be drawn in this rekK•rt in order to enable a proper understsnding of th¢
accounts to be Teachd.
lan Ellis FCCA (Retired)
SaTrJhurst GU47 oyr
1//1

Yelgbus AssocAation CIO
Statement of FinaDcial Activities for the year ended 30 April 2022
2022
2021
Totsl
Total
Donations and legacies
Donations
Donations / Grdnts for new vehicle acquisition
Subscriptions and other income
2.6(M)
2.6(K)
55
5,255
2,175
3.687
301
6.163
ChArit&bl¢ activities
Hire charges
Hart Shopper fares and suM)ort
Yateley Town Council grant
Grants from oth¢r Iwal ¢ouncils
Support for group hire
Fuel duty relmte
14.416
2,985
13,100
1,000
6,699
879
44J34
404
44,738
5,703
3.267
12.250
1,000
6,117
650
35.150
571
35,721
Bank int¢r¢st
Totsl
EXPENDITURE ON:
Raising fimds
Charitable activiti
Minibus costs
Maintenance
Fuel
Vehicle hire chatges
Depreciation
Insurances
Salaries and employer oncosts
Staff training and other costs
Telephones
Accounting
Administration and sundry
Excess wst grants
Totsl outgoing re50urre8
4.625
3.139
179
9.618
3.319
21951
675
93
51)0
2233
674
3.418
1,706
9,591
3.078
21,048
96
500
2.655
-3,390
38,702
NET OUTGOING RESOURCES
-920
-2,981
Balances on funds brougbt forward
Transfers between fillMIs
BALANCES CARRIED FORWARD
179.299
182,280
17
79
179
All funds are Un￿StrICted and compTise general and designated funds. All income and expenditure w&$
in r¢sp¢ct of general funds both in the 8nd PTior year. Unrwtri¢td fimds ShOM￿ in Note 6
to th¢s¢ accounts.
The Notes ￿ferred to above forni part of these xcA)unts.

Yelabus A￿cIatiOn CIO
Balance Sheet as at 30 April 2022
022
2021
Notes
TANGIBLE FIXED ￿￿ET5
Motor vehi¢l¢s
73.441
83,059
Debtors
Prepaid expenses
Bank balaThces
Current account
Depostt account
2.740
1.795
2.976
1.524
22.239
12.948
111.774
102.448
Creditors
Income in advarAce
-5,485
4,861
-1,347
96.240
104.938
178J79
179
RESERVES AND FUNDS
Unr¢strictsd funds
DesA￿ted fvnds
General funds
36.038
142.341
35.772
143,527
178J79
179
Approved at a meeting of the Management Committee beld on 11 O cl.kn IL, 2 1
John Ellis
Trtjstee & Chair
Richard IIThitbread
TnLgtee & Vice-chair

Yelabus Association CIO
Notes to tbe Aecounts for the year ended 30 April 2022
l. The Charity's strnethr4 *nd strUc￿re
Y¢labus Association ('the Charity,) ts a clwitable incorw>ratrJJ organisation governed by its
constitution dated 4 June 2013. It is a charity registered in England and Wales. In the event of the
Charity being wound up. the members have no liability to contribute to its assets and hav¢ no p¢t¥onal
liability for settling debts and liabilities. The kn of the registered office is given in the Charity
inforniation on page l of these accou
Yelabus Association provides tranS￿rt for eld¢rty. disabl&l or oth¢rwis¢ disa(fvantaged persons in
need, living within the Yateley and surrounding aThs. It also sup￿rtS the tranS￿rt needs of
charitable voluntary group& for the benefrt of the cotnmiinity.
2. Aecounting ￿11
a) GeneMI
These accounts have Ixen prepared in accordance with the Statement of Recommended Practice -
Accounting and Reporting by Charities SORP 2015 (FRS 102) and the Financial ReFX)rting Standard
FRS 102 as uFthtrAI through Bulletin I, and in acLordance with charity law in the jurisdiction of
England. The Charity is a public benefit entity.
b) Going concern
The Charity's activities are fimded through p￿SSenger fare5, and grdnts from l(Kal governmenL the
income frotn which covers operating CO￿ Although these grants are awarded on annually. the
Charity has sufficient operating reserves to ￿Ver a lo&$ of such funding to enable it to continue in
business at least until 30 April 2023. The Clwity al￿ two designated reser4es one of which will
contsin donations towards the next new vehicle.
c) Accounlingwlicies
Th¢ principal ￿0￿ntIng PK•licies are ms folknvs:
Motor vehicles purchased befo￿ DecemiKr 2019 aTe depreciated at IIYA per annum on historic
cost on the straight-line basis over estimated use￿1 lives.
Motor vehicles purchased aft¢r January 2020 are d¢pre¢iated at 6.66Y• per annum on historic cost
on the straight-line bases over estimated use￿] lives.
Expenditure is *ated exclusive of value added tsx where applicable since the Charity is register
for VAT.
d) Donalionf
The &ssociation receives numerous donations from a number of Sourc￿ for which we remain very
gtxtehl. Bearing it) mind that the rryle making dollthns may be advisejj thi5 is for the acquisition
of a new vehicle the t￿¢ deterniined that 5¢Y/o of all charitable monies received should be
attributed to the New Bus Acquisition fund with the airn of being able to fund replacement vehicles
when needed. These donations would be held within a DesigDat&J Fulld.
e) DuignatedFwi•ts
The Trustees hold two designatal funds one to reflect the liability which might exist if the ?rdnts used
to acquire the Mercedes in 2020 had to be rcpaid and which reduce in line with depreciation. The
second fund holds donations which are to ￿ attributed to the acquisition of the next new bus with th¢
of avoiditig the need to seek large grants ￿ th¢ time of rylac¢menL

Yelabus Association CIO
Notes to the Aecounts for the year ended 30 April 2022 (tonlinued)
3. Employeos Cornmittee membtrJ
2022
2021
Salaries
EmployerNational Insurance: covered by small employer subsidy
Employer supera[￿uati1)ll contributions
22.488
20,640
463
22.951
408
21.048
Number Number
Number of employees
No employ¢¢ earned more than £60.0￿ {2021: none); and in th¢ Committee's Opinio￿ no employ
was able to exert signifi¢4nt influen(% over the running of the Charity.
No trustee5 received any emoluments for their ser¥(ce& Approved ¢xpens¢s are reimbursed to
trnstees.
4. Motor vehicle8
Cost
Asat l May2021
Additions
Disposals
As at 30 April 2022
119,450
119.450
DeprKiation provisioDS
Asat l May2021
Charge for the year
Disposals
As at 30 April 2022
36.391
9.618
46.009
Net IKK)k value
As at 30 AprAI 2021
As at 30 ApTiI 2022
83,059
S. Debtors
2022
2021
Hire charges and related grant subsidy fimding
VAT refund due
Transport fuel subsidy grant
2.509
231
2.598
230
148
2,976

Yelabus A&sociation CIO
Notes to tbe Accounts for the year ended 30 April 2022 (mHtiDued)
& UDre8tricted tsDds
.12021 Movem￿1
2022
Designated funds:
Vehi¢le r¢pl￿eM¢nt
2.6(K)
Bus Grdnt Fund brought forward
Tfr to General fimds
Bus Grant Fund carrted forward
32.085
32.085
-2.334
29.751
-2,334
-2.334
32.085
Total Designated Funds
266
36.038
General funds broU￿t forward
Deficit on OP¢Tational activities for the year
Transfer from Bus Grant Fund
Genernl fi￿dS carried forward
143,527
143,527
-3.520
-3.520
2.334
-1.186
143.527
142.341
All unrestricted fijnds
179299
-920
178J79
Fixed assets
Debtors and prepaid ext￿nseS
Bank balance5
Creditors and income iti advance
43.690
4,535
100,952
-6.836
142J41
29.751
73.441
4,535
107.239
6,287
36.038
178
79
7. Related party traDsac¢ions
The Charity tyeeives Sup[￿ from Yateley Tovln Council. where two trustees (Tony Spencer
a]]d Gill Hennell) are councillors. The Council made a grant of £13.100 in the year (2021.. £12250),
and it provides a for the Charity's ad[lli￿ve fimctions at the Council Offices without charge.
io-