2023-04-05-accounts - Community Emergency Foodbank

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Trustees' Annual Report for the period

Period start date Period end date Date 06 Month 04 Year 2022 Day 05 Month 04 Year 2023 From To

Section A Reference and administration details

Charity name Community Emergency Foodbank

Other names charity is known by

CEF

Registered charity number (if any) 1153907

Charity's principal address Rectory Farm House

2 Church Street Bladon Woodstock Postcode OX20 1RS

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Mr Adrian White
Mrs Judi Banks
Mrs Sue Wingfield Digby	Chair
Ms Claire Lewis
The Rev Clare Hayns	Secretary
Mrs Rebecca Ekins
Mrs Jane Martineau
Mrs Elaine Parsons		Retired August 2022
Mr Tom Benyon		Retired August 2022

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted 23 September 2013 Type of governing document

(eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in April but may begin or end their Trusteeship at other times (eg. appointed by, elected by) as appropriate.

(eg. trust, association, company)

Additional governance issues (Optional information)

The Trustees have a comprehensive risk register which is reviewed You may choose to include annually, additional information, where relevant, about:

A finance committee was formed in August 2022. It meets three or four • policies and procedures times a year prior to each main Trustees’ meeting, and reports back to the adopted for the induction and trustees. It considers issues around budgets, investments etc and brings recommendations to the Board for approval. training of trustees;

the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

March 2012

TAR

Summary of the main activities To provide emergency non-perishable food to people in Oxford who are undertaken for the public struggling financially to put food on the table. All recipients of food benefit in relation to these parcels have to be referred electronically by statutory or non-statutory organisations working in the city of Oxford. In planning our activities for objects (include within this the year we kept in mind the Charity Commission’s guidance on public section the statutory declaration that trustees have benefit at our trustee meetings. The CEF goal is to alleviate hunger in Oxford City and adjacent villages, by seeking and collecting food and had regard to the guidance distributing it to those in need. We provide food collection points at St issued by the Charity Francis Church, on Tuesdays and Fridays 12 noon – 2pm, Barton Commission on public benefit) Community Church on Monday and Wednesday 12 noon and 2pm and Littlemore Baptist Church Thursday 10am to 11.30am. Arrange occasional home deliveries under very special circumstances jointly agreed with the referring agency.

Additional details of objectives and activities (Optional information) You may choose to include further statements, where relevant, about:

What do we want to achieve?

To provide three days nutritionally balanced emergency food-aid for
• policy on grantmaking; people in crisis identified and referred through an online referral link by frontline workers.
• policy programme related investment; - To work with statutory and non statutory service providers e.g. GPs,
• contribution made by Health Visitors, Social Workers, Probation Officers, Citizen’s Advice, volunteers. Clergy, Community Workers etc. – any professionals who are likely to come into contact with people in real need. Referrers are able to refer for a maximum of five visits (further referral needs may be negotiated on an individual basis).

To signpost service users to other agencies appropriate to their needs i.e. Citizens Advice, housing departments, social services, Age Concern, Sure Start, probation services, mental health services.

To provide a hot drink and snack and an opportunity to talk to a listening Section D ear in a comfortable setting. Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main Annual report for the Community Emergency achievements of the charity Foodbank (CEF) 2022/23 during the year

I am pleased to report for the year 2022/2023 CEF:

Has fed in excess of 2758 adults and 1625 children in need.
• Distributed over 70,000 items of food,
Works with 35 committed volunteers as well as extra help in times of warehouse overload.
A holiday scheme has helped families whose children receive free school meals, to manage during the school holidays.
Has established a closer liaison with individuals within referral agencies to discuss and negotiate the food support needed for their clients in the longer term.
Supported other organisations with food distribution and food donations.
A 140 mile sponsored walk raised over £5,000.00

March 2012

TAR

Section E Financial review

We hold £35,301 cash in the bank and £259,348.00. in investments, all of Brief statement of the charity’s which are unrestricted funds. These funds are held to cover a 6-month policy on reserves operating expenditure due to lack of donations and any unforeseen expense that may occur.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Susan Wingfield Digby Position (eg Secretary, Chair, etc) Chair Date 11/08/2023

March 2012

TAR

Community Emergency Food Bank

1153907

Receipts and payments accounts

CC16a

For the period Period start date Period end date from 06/04/2022 05/04/2023

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 80,426 1,741 141 - - - - - 82,308 - - - 82,308 329 2,017 2,623 300 1,011 3,805 17,284 6,332 480 1,489 35,669 35,000 35,000 70,669 11,639 - 23,662 35,301	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 80,426 1,741 141 - - - - - 82,308 - - - 82,308 329 2,017 2,623 300 1,011 3,805 17,284 6,332 480 1,489 35,669 - 35,000 35,000 70,669 11,639	Last year to the nearest £
Donations	80,426				102,284
Gift Aid	1,741				5,879
Other	141				-
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	82,308				108,163

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					108,163

Fund raisingcosts-mailshots	329				653
Direct costs-food	2,017				946
Rent	2,623				2,853
Telephone	300				125
Insurance	1,011				995
Motor & travel exps	3,805				2,284
Contractors	17,284				14,237
Repairs	6,332				1,183
Bank fees	480				875
Admin exps	1,489				1,460
**Sub total **	35,669				25,611

A4 Asset and investment purchases (see table)
, Assets					768
Investments	35,000				100,000
**Sub total **	35,000				100,768
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					126,379

	11,639	-	-	11,639	- 18,216
	-	-	-	-	-
	23,662	-	-	23,662	41,878
	35,301	-	-	35,301	23,662

CCXX R1 accounts (SS)

06/12/2023

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Car Computer Details *Total cash funds* (agree balances with receipts and payments account(s)) Gift Aid Details Details Fridge Signature Susan Wingfield Digby	Unrestricted funds Restricted funds to nearest £ to nearest £ 35,301 - - - - - 35,301 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 2,015 - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Susan Wingfield Digby	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			259,348
			-
			-
			-
			-
			Current value (optional)
			3,236
			415
			376
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
	Susan Wingfield Digby	Susan Wingfield Digby	28/09/2023

CCXX R2 accounts (SS)

06/12/2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Community Emergency Food Bank On accounts for the year 05/04/23 Charity no 1153907 ended (if any) Set out on pages 1-1 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 05 / 04/ 2023 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Sharon Webb Date: 24/09/2023 Name: Sharon Webb Relevant professional FMAAT qualification(s) or body (if any): Address: 279 Thorney Leys Witney Oxon OX28 5PH

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER