## **Trustees' Annual Report for the period**
Period start date Period end date Date 06 Month 04 Year 2022 Day 05 Month 04 Year 2023 **From To**
## Section A Reference and administration details
**Charity name** Community Emergency Foodbank
**Other names charity is known by**
CEF
**Registered charity number (if any)** 1153907
**Charity's principal address** Rectory Farm House
2 Church Street Bladon Woodstock **Postcode OX20 1RS**
**Names of the charity trustees who manage the charity**
|2
3
5
6
7
8
10
11
12
13
14
15
16
17
18
19|**Trustee name**|**Office (if**
**any) **|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any) **|
|---|---|---|---|---|
||Mr Adrian White||||
||Mrs Judi Banks||||
||Mrs Sue Wingfield Digby|Chair|||
||Ms Claire Lewis||||
||The Rev Clare Hayns|Secretary|||
||Mrs Rebecca Ekins||||
||Mrs Jane Martineau||||
||Mrs Elaine Parsons||Retired August 2022||
||Mr Tom Benyon||Retired August 2022||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adopted 23 September 2013 Type of governing document
(eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in April but may begin or end their Trusteeship at other times (eg. appointed by, elected by) as appropriate.
- (eg. trust, association, company)
## **Additional governance issues (Optional information)**
The Trustees have a comprehensive risk register which is reviewed You **may choose** to include annually, additional information, where relevant, about:
A finance committee was formed in August 2022. It meets three or four • policies and procedures times a year prior to each main Trustees’ meeting, and reports back to the adopted for the induction and trustees. It considers issues around budgets, investments etc and brings recommendations to the Board for approval. training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
March **2012**
**TAR**
2
**Summary of the main activities** To provide emergency non-perishable food to people in Oxford who are **undertaken for the public** struggling financially to put food on the table. All recipients of food **benefit in relation to these** parcels have to be referred electronically by statutory or non-statutory organisations working in the city of Oxford. In planning our activities for **objects (include within this** the year we kept in mind the Charity Commission’s guidance on public **section the statutory declaration that trustees have** benefit at our trustee meetings. The CEF goal is to alleviate hunger in Oxford City and adjacent villages, by seeking and collecting food and **had regard to the guidance** distributing it to those in need. We provide food collection points at St **issued by the Charity** Francis Church, on Tuesdays and Fridays 12 noon – 2pm, Barton **Commission on public benefit)** Community Church on Monday and Wednesday 12 noon and 2pm and Littlemore Baptist Church Thursday 10am to 11.30am. Arrange occasional home deliveries under very special circumstances jointly agreed with the referring agency.
**Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about:
## **What do we want to achieve?**
- To provide three days nutritionally balanced emergency food-aid for
- • policy on grantmaking; people in crisis identified and referred through an online referral link by frontline workers.
- • policy programme related investment; - To work with statutory and non statutory service providers e.g. GPs,
- • contribution made by Health Visitors, Social Workers, Probation Officers, Citizen’s Advice, volunteers. Clergy, Community Workers etc. – any professionals who are likely to come into contact with people in real need. Referrers are able to refer for a maximum of five visits (further referral needs may be negotiated on an individual basis).
To signpost service users to other agencies appropriate to their needs i.e. Citizens Advice, housing departments, social services, Age Concern, Sure Start, probation services, mental health services.
To provide a hot drink and snack and an opportunity to talk to a listening Section D ear in a comfortable setting. Achievements and performance
March **2012**
**TAR**
3
Section D Achievements and performance
> **Summary of the main Annual report for the Community Emergency achievements of the charity Foodbank (CEF) 2022/23 during the year**
I am pleased to report for the year 2022/2023 CEF:
- Has fed in excess of 2758 adults and 1625 children in need.
- • Distributed over 70,000 items of food,
- Works with 35 committed volunteers as well as extra help in times of warehouse overload.
- A holiday scheme has helped families whose children receive free school meals, to manage during the school holidays.
- Has established a closer liaison with individuals within referral agencies to discuss and negotiate the food support needed for their clients in the longer term.
- Supported other organisations with food distribution and food donations.
- A 140 mile sponsored walk raised over £5,000.00
March **2012**
**TAR**
4
**Section E Financial review**
We hold £35,301 cash in the bank and £259,348.00. in investments, all of **Brief statement of the charity’s** which are unrestricted funds. These funds are held to cover a 6-month **policy on reserves** operating expenditure due to lack of donations and any unforeseen expense that may occur.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Susan Wingfield Digby **Position (eg Secretary, Chair, etc)** Chair **Date** 11/08/2023
March **2012**
**TAR**
5
Community Emergency Food Bank
**1153907**
## **Receipts and payments accounts**
## **CC16a**
**For the period** Period start date Period end date **from** 06/04/2022 05/04/2023
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**80,426**
**1,741**
**141**
**-**
**-**
**-**
**-**
**-**
**82,308**
**-**
**-**
**-**
**82,308**
**329**
**2,017**
**2,623**
**300**
**1,011**
**3,805**
**17,284**
**6,332**
**480**
**1,489**
**35,669**
**35,000**
**35,000**
**70,669**
**11,639**
**-**
**23,662**
**35,301**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**80,426**
**1,741**
**141**
**-**
**-**
**-**
**-**
**-**
**82,308**
**-**
**-**
**-**
**82,308**
**329**
**2,017**
**2,623**
**300**
**1,011**
**3,805**
**17,284**
**6,332**
**480**
**1,489**
**35,669**
**-**
**35,000**
**35,000**
**70,669**
**11,639**|**Total funds**
**to the nearest £**
**80,426**
**1,741**
**141**
**-**
**-**
**-**
**-**
**-**
**82,308**
**-**
**-**
**-**
**82,308**
**329**
**2,017**
**2,623**
**300**
**1,011**
**3,805**
**17,284**
**6,332**
**480**
**1,489**
**35,669**
**-**
**35,000**
**35,000**
**70,669**
**11,639**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Donations|**80,426**|||||**102,284**|
|Gift Aid|**1,741**|||||**5,879**|
|Other|**141**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**82,308**|||||**108,163**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**108,163**|
||||||||
|
Fund raisingcosts-mailshots|**329**|||||**653**|
|Direct costs-food|**2,017**|||||**946**|
|Rent|**2,623**|||||**2,853**|
|Telephone|**300**|||||**125**|
|Insurance|**1,011**|||||**995**|
|Motor & travel exps|**3,805**|||||**2,284**|
|Contractors|**17,284**|||||**14,237**|
|Repairs|**6,332**|||||**1,183**|
|Bank fees|**480**|||||**875**|
|Admin exps|**1,489**|||||**1,460**|
|**_Sub total_ **|**35,669**|||||**25,611**|
||||||||
|**A4 Asset and investment**
**purchases (see table)**|||||||
|**,**
**Assets**||||||**768**|
|Investments|**35,000**|||||**100,000**|
|**_Sub total_ **|**35,000**|||||**100,768**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**126,379**|
||||||||
||**11,639**|**-**|**-**|
**11,639**||**- 18,216**|
||**-**|**-**|**-**|**-**||**-**|
||**23,662**|**-**|**-**|**23,662**||**41,878**|
||**35,301**|**-**|**-**|**35,301**||**23,662**|
CCXX R1 accounts (SS)
06/12/2023
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
Car
Computer
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Gift Aid
**Details**
**Details**
Fridge
Signature
Susan Wingfield Digby|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**35,301**
**-**
**-**
**-**
**-**
**-**
**35,301**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,015**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Susan Wingfield Digby|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**259,348**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**3,236**|
||||**415**|
||||**376**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Susan Wingfield Digby|Susan Wingfield Digby|28/09/2023|
|||||
CCXX R2 accounts (SS)
06/12/2023
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Community Emergency Food Bank **On accounts for the year** 05/04/23 **Charity no** 1153907 **ended (if any) Set out on pages** 1-1 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 05 **/ 04/ 2023** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:** Sharon Webb **Date:** 24/09/2023 **Name:** Sharon Webb **Relevant professional** FMAAT **qualification(s) or body (if any): Address:** 279 Thorney Leys Witney Oxon OX28 5PH
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**October 2018**
1
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**