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2020-11-30-accounts

11

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 12 2019 To 30 11 2020

Section A Reference and administration details

Charity name EYSM

Other names charity is known by European Youth Summer Music Registered charity number (if any) 1153693

Charity's principal address 145 Woodsmoor Lane Davenport Stockport SK3 8TH

Names of the charity trustees who manage the charity

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0		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Marilyn Ruth Stewart Chairman
Jennifer Ann
Strongitharm-Cornell		 Hon Treasurer
Sheila MaryCox
Dr Elizabeth Grace
Louisa Dollins
Dr Mary Louise
Vyvyan
Neill Edward
Oldham
Thomas Leslie
Robinson-Woledge
Jacqueline Louise
Wadsworth
Elizabeth Whitehead

10 11 12 13 14 15 16 17 18 19 20 TAR

August 2016

1

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)[Constitution ] How the charity is constituted (eg. trust, association, company)[Unincorporated organisation ] Trustee selection methods

[Election ]

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Trustees are recruited in respect of the skills and experience they bring and are inducted by using materials from the Charity Commission and NCVO.

Trustees use agreed procedures in all aspects of their work, including risk assessment.

Safeguarding Policies and Procedures are provided to all taking part in the EYSM course and are annually reviewed. All who work with young people, whether paid or voluntary, are required to sign a Relationships of Trust document which gives clear leads on how EYSM expects them to work with young people and this document forms part of their voluntary contract or contract for paid services.

August 2016

TAR

2

Section C Objectives and activities

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 The objects of the charity are:
1. To advance, improve, develop and maintain public education in,
and appreciation of, the art of science and music in all its aspects
by any means the trustees see fit, including through the
presentation of performances and recitals;
2. to further such charitable purpose or purposes as the trustees in
their absolute discretion shall think fit but in particular through the
making of grants and donations.
The EYSM mission is to offer the best possible opportunities to young
people to participate in an orchestral and vocal summer course which
enables them to undertake new musical experiences.
In doing so, EYSM adheres to the following principles:
SafetyAll activities take place in an environment of respect and safety
for all participants with regard to current legislation and taking a lead
from best practice in education.
InclusivityThe chance to take part is offered to any young person
between the ages of 11 and 21 (or 8 and 12 for Juniors) who has the
talent to take part in the work, without any auditioning process. Where
economic background means the course fee is unaffordable, EYSM
endeavours to find sponsorship to support young people to attend.
ExcellenceEYSM supports the highest possible standards and seeks
always to enable participants to experience both artistic and personal
growth.
RangeEYSM seeks to explore a variety of musical works across a
range of genres that extend the repertoire of performers.
Enjoyment and fulfilmentEYSM provides an holistic experience
encompassing a wide range of musical experience in playing, singing
and listening. Ancillary activities are structured around music and sport
and they all support team work.
In carrying out its mission, EYSM keeps in mind Charity Commission
guidance on public benefit and ensures that its activities retain the focus
of its aims and objectives.
EYSM draws on musicians at the height of their profession who work at
reduced rates in order to support the participation of young people with
talent. EYSM also seeks bursary assistance for young people where
needed, with the aim of ensuring that no young person is disadvantaged
due topersonal circumstances.

August 2016

TAR

3

Additional details of objectives and activities (Optional information)

EYSM is constantly seeking further support for participants who cannot afford to pay the full course fee by approaching grant-making trusts and companies. Particular thanks are due to the John Lewis Partnership Trust, Yamaha and to individual private donors who have given significant support to young people.

You may choose to include further statements, where relevant, about:

EYSM is extremely grateful to the volunteers who organise and run the course from their homes throughout the year, providing guidance for potential applicants, receiving applications, sending and receiving-in essential information from boarders and day students, researching and ordering sheet music and instruments, keeping a full financial record of all income and expenditure, allocating bursary funds to young people and, of course, attending meetings to discuss plans and progress.

EYSM is also grateful to those who set aside their time to help during the EYSM week, receiving only expenses.

All of this enables EYSM to spend its revenue on supporting the young people for whose benefit the charity was formed.

August 2016

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4

Achievements and performance

Section D

Summary of the main achievements of the charity during the year

EYSM was unable to run a live performance in 2020 due to the Covid Epidemic. Instead, EYSM provided a week of online activities for students from the UK and overseas and also presented selections of past performances online.

During this time, EYSM attracted attention through its internet presence which increased its online presence.

Costs involved in creating the online activity were met by sponsors in order to support the charity remaining in the public eye.

Conductors and tutors gave their time to online workshops, incurring no artistic cost.

In terms of the continuing revisions of risk assessment work, EYSM’s Core Team of volunteer organisers met to ensure online safety was reviewed and set in place.

August 2016

TAR

5

Section E

Financial review

Brief statement of the charity’s policy on reserves

EYSM holds reserves to pay cancellation costs following the launch of a course. Should those reserves become depleted, EYSM would fundraise to replace them as a primary function.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

EYSM is grateful to the John Lewis Partnership Trust for its continued support of EYSM and the online work produced for Virtual EYSM 2020.

EYSM is also grateful to those personal sponsors who also supported the costs involved in preparing and delivering Virtual EYSM 2020.

Section F

Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Marilyn Ruth Stewart

Elizabeth Whitehead

Position (eg Secretary, Chair, etc) Chairman

Trustee

Date 21/09/2021

August 2016

TAR

6

EYSM (European Youth Summer Music) 1153693

Receipts and payments accounts

Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/12/2018 30/11/2019

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts 285
4,370
5,983
46
183
9,483
-
-
20,350
-
-
-
20,350
8,730
-
2,000
1,150
-
-
60
-
-
805
595
-
-
5,070
407
-
18,817		 -
7,830
-
-
-
-
-
-
7,830
-
-
-
7,830
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 285
12,200
5,983
46
183
9,483
-
-
28,180
-
-
-
28,180
8,730
-
2,000
1,150
-
-
60
-
-
805
595
-
-
5,070
407
-
18,817
Membership 285 660
Course Fees 4,370 60,307
Grants & Donations 5,983 6,777
Sales & Sundries 46 4,723
HMRC Gift Aid Claimed 183 5,169
Refunds 9,483 -
- -
- -
Sub total(Gross income for
AR)		 20,350 77,636
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
77,636

Course Accommodation & Activities		 8,730 - - 8,730 44,674
Merchandise & Tuck - - - - 2,151
Professional Fees,Conductors,Tutors 2,000 - - 2,000 13,800
Support Staff Expenses 1,150 - - 1,150 5,800
Music & Instrument Hire - - - - 1,281
Insurance - - - - 484
Bank Charges 60 - - 60 89
DBS Disclosures & Safeguarding - - - - 201
Advertising& Promotion - - - - 250
Office Expinc venue liaiaon & website 805 - - 805 878
Meetings Inc Telephone 595 - - 595 261
Transport & Travel - - - - 251
SundryExpenditure - - - - 236
Refunds 5,070 - - 5,070 1,488
VYSM Expenses 407 - - 407 -
- - - - -
**Sub total ** 18,817 -
1		 - 18,817 71,844

CCXX R1 accounts (SS)

21/09/2021

A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 18,817 - - 18,817 71,844
Net of receipts/(payments) 1,533 7,830 - 9,363 5,792
A5 Transfers between funds - - - - -
A6 Cash funds last year end 41,410 - - 41,410 35,618
Cash funds this year end 42,943 7,830 - 50,773 41,410

CCXX R2 accounts (SS)

21/09/2021

2

Section B Statement of assets and liabilities at the end of the period

Categories
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
3		 Unrestricted
funds
to nearest £
41,410
-
-
41,410
Agreement Error
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs		 Restricted
funds
to nearest £
-
-
-
-
Agreement Error
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
3 - -

CCXX R3 accounts (SS)

21/09/2021

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details
Signature		 Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Elizabeth Whitehead
Jennifer Ann Strongitharm-Cornell		 When due
(optional)
Date of
approval
Elizabeth Whitehead 21/09/2021
Jennifer Ann Strongitharm-Cornell 21/09/2021

CCXX R4 accounts (SS)

21/09/2021

4

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to thetrustee members of -/ S/vX CEL5QO F￿AN) ryakncTH SJMMEL m￿SIG On accounts forthe year Charity no Irfany) 1153Eg3 Set out on pages I to the trustees on my eXamInatt￿ ofthe &ttJurrts of the above chrty rtr￿ Trusf) for year 0 1 I i / Responsibilittes and As the charlty trust￿ of Ihe Trux yw are responsible for the preparation basis of rEport of the acuwjnts in aCc￿darKe with the r4uiremwrts ofthe Charities Act 2011 A￿. I in res￿ of my examination of the Trusys ac￿)Unts carryed out under se(on 145 of the 2011 Aci and in caryyng out my examination, I have f￿10￿1 Ihe aFplie&le thrediC￿ given by the Charty Commission u￿ler S￿l0n 1495){b) of the ACL I have comrAeted my examinati(￿. I ccth that no material matters have Kne to my attents.on (other than that disdosed below") in connection the exami[￿ti￿ which gives me c￿L￿e to believe that in, any material Independent examinerfs statement accLxJntirKJ r￿rdS ¥Ae￿ not kept in aX￿dar￿ v•ith section 130 of the Acl or I have no and have come al￿ no other matters in connection th the examinati￿ to whith attentron shcKtld dravm in order to enable proper understa￿Ing oflhe accwnts to be reacFEd. . Fyease (*lete t wonts in the l)rackets rflhey (t• notath. &gned: Name: Relevant professional qualifJcation(s) or body (rf any): Address: rlck S￿1[ IER October 2018