**11** ## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 12 2019 **To** 30 11 2020 ## Section A Reference and administration details ## **Charity name** EYSM **Other names charity is known by** European Youth Summer Music **Registered charity number (if any)** 1153693 **Charity's principal address** 145 Woodsmoor Lane Davenport Stockport SK3 8TH ## **Names of the charity trustees who manage the charity** |1
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0|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Marilyn Ruth Stewart|Chairman||| ||Jennifer Ann
Strongitharm-Cornell|Hon Treasurer||| ||Sheila MaryCox|||| ||Dr Elizabeth Grace
Louisa Dollins|||| ||Dr Mary Louise
Vyvyan|||| ||Neill Edward
Oldham|||| ||Thomas Leslie
Robinson-Woledge|||| ||Jacqueline Louise
Wadsworth|||| ||Elizabeth Whitehead|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| 10 11 12 13 14 15 16 17 18 19 20 **TAR** **August 2016** 1 Names of the trustees for the charity, if any, (for example, any custodian trustees) **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution)[Constitution ] How the charity is constituted (eg. trust, association, company)[Unincorporated organisation ] Trustee selection methods > [Election ] - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Trustees are recruited in respect of the skills and experience they bring and are inducted by using materials from the Charity Commission and NCVO. Trustees use agreed procedures in all aspects of their work, including risk assessment. Safeguarding Policies and Procedures are provided to all taking part in the EYSM course and are annually reviewed. All who work with young people, whether paid or voluntary, are required to sign a Relationships of Trust document which gives clear leads on how EYSM expects them to work with young people and this document forms part of their voluntary contract or contract for paid services. **August 2016** **TAR** 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The objects of the charity are:
1. To advance, improve, develop and maintain public education in,
and appreciation of, the art of science and music in all its aspects
by any means the trustees see fit, including through the
presentation of performances and recitals;
2. to further such charitable purpose or purposes as the trustees in
their absolute discretion shall think fit but in particular through the
making of grants and donations.| |---|---| ||The EYSM mission is to offer the best possible opportunities to young
people to participate in an orchestral and vocal summer course which
enables them to undertake new musical experiences.
In doing so, EYSM adheres to the following principles:
**Safety**All activities take place in an environment of respect and safety
for all participants with regard to current legislation and taking a lead
from best practice in education.
**Inclusivity**The chance to take part is offered to any young person
between the ages of 11 and 21 (or 8 and 12 for Juniors) who has the
talent to take part in the work, without any auditioning process. Where
economic background means the course fee is unaffordable, EYSM
endeavours to find sponsorship to support young people to attend.
**Excellence**EYSM supports the highest possible standards and seeks
always to enable participants to experience both artistic and personal
growth.
**Range**EYSM seeks to explore a variety of musical works across a
range of genres that extend the repertoire of performers.
**Enjoyment and fulfilment**EYSM provides an holistic experience
encompassing a wide range of musical experience in playing, singing
and listening. Ancillary activities are structured around music and sport
and they all support team work.
In carrying out its mission, EYSM keeps in mind Charity Commission
guidance on public benefit and ensures that its activities retain the focus
of its aims and objectives.
EYSM draws on musicians at the height of their profession who work at
reduced rates in order to support the participation of young people with
talent. EYSM also seeks bursary assistance for young people where
needed, with the aim of ensuring that no young person is disadvantaged
due topersonal circumstances.| **August 2016** **TAR** 3 ## **Additional details of objectives and activities (Optional information)** EYSM is constantly seeking further support for participants who cannot afford to pay the full course fee by approaching grant-making trusts and companies. Particular thanks are due to the John Lewis Partnership Trust, Yamaha and to individual private donors who have given significant support to young people. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. EYSM is extremely grateful to the volunteers who organise and run the course from their homes throughout the year, providing guidance for potential applicants, receiving applications, sending and receiving-in essential information from boarders and day students, researching and ordering sheet music and instruments, keeping a full financial record of all income and expenditure, allocating bursary funds to young people and, of course, attending meetings to discuss plans and progress. EYSM is also grateful to those who set aside their time to help during the EYSM week, receiving only expenses. All of this enables EYSM to spend its revenue on supporting the young people for whose benefit the charity was formed. **August 2016** **TAR** 4 Achievements and performance ## Section D ## **Summary of the main achievements of the charity during the year** EYSM was unable to run a live performance in 2020 due to the Covid Epidemic. Instead, EYSM provided a week of online activities for students from the UK and overseas and also presented selections of past performances online. During this time, EYSM attracted attention through its internet presence which increased its online presence. Costs involved in creating the online activity were met by sponsors in order to support the charity remaining in the public eye. Conductors and tutors gave their time to online workshops, incurring no artistic cost. In terms of the continuing revisions of risk assessment work, EYSM’s Core Team of volunteer organisers met to ensure online safety was reviewed and set in place. **August 2016** **TAR** 5 ## **Section E** ## **Financial review** **Brief statement of the charity’s policy on reserves** EYSM holds reserves to pay cancellation costs following the launch of a course. Should those reserves become depleted, EYSM would fundraise to replace them as a primary function. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); EYSM is grateful to the John Lewis Partnership Trust for its continued support of EYSM and the online work produced for Virtual EYSM 2020. EYSM is also grateful to those personal sponsors who also supported the costs involved in preparing and delivering Virtual EYSM 2020. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F** ## **Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Marilyn Ruth Stewart Elizabeth Whitehead **Position (eg Secretary, Chair, etc)** Chairman Trustee **Date** 21/09/2021 **August 2016** **TAR** 6 **EYSM (European Youth Summer Music) 1153693** ## **Receipts and payments accounts** **Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/12/2018 30/11/2019 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £** ||**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**| |---|---|---|---|---|---| |**A1 Receipts**|**285**
**4,370**
**5,983**
**46**
**183**
**9,483**
**-**
**-**
**20,350**
**-**
**-**
**-**
**20,350**
**8,730**
**-**
**2,000**
**1,150**
**-**
**-**
**60**
**-**
**-**
**805**
**595**
**-**
**-**
**5,070**
**407**
**-**
**18,817**|**-**
**7,830**
**-**
**-**
**-**
**-**
**-**
**-**
**7,830**
**-**
**-**
**-**
**7,830**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
1|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**285**
**12,200**
**5,983**
**46**
**183**
**9,483**
**-**
**-**
**28,180**
**-**
**-**
**-**
**28,180**
**8,730**
**-**
**2,000**
**1,150**
**-**
**-**
**60**
**-**
**-**
**805**
**595**
**-**
**-**
**5,070**
**407**
**-**
**18,817**|| |Membership|**285**||||**660**| |Course Fees|**4,370**||||**60,307**| |Grants & Donations|**5,983**||||**6,777**| |Sales & Sundries|**46**||||**4,723**| |HMRC Gift Aid Claimed|**183**||||**5,169**| |Refunds|**9,483**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**20,350**||||**77,636**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||||**77,636**| ||||||| |
Course Accommodation & Activities|**8,730**|**-**|**-**|**8,730**|**44,674**| |Merchandise & Tuck|**-**|**-**|**-**|**-**|**2,151**| |Professional Fees,Conductors,Tutors|**2,000**|**-**|**-**|**2,000**|**13,800**| |Support Staff Expenses|**1,150**|**-**|**-**|**1,150**|**5,800**| |Music & Instrument Hire|**-**|**-**|**-**|**-**|**1,281**| |Insurance|**-**|**-**|**-**|**-**|**484**| |Bank Charges|**60**|**-**|**-**|**60**|**89**| |DBS Disclosures & Safeguarding|**-**|**-**|**-**|**-**|**201**| |Advertising& Promotion|**-**|**-**|**-**|**-**|**250**| |Office Expinc venue liaiaon & website|**805**|**-**|**-**|**805**|**878**| |Meetings Inc Telephone|**595**|**-**|**-**|**595**|**261**| |Transport & Travel|**-**|**-**|**-**|**-**|**251**| |SundryExpenditure|**-**|**-**|**-**|**-**|**236**| |Refunds|**5,070**|**-**|**-**|**5,070**|**1,488**| |VYSM Expenses|**407**|**-**|**-**|**407**|**-**| ||**-**|**-**|**-**|**-**|**-**| |**_Sub total_ **|**18,817**|**-**
1|**-**|**18,817**|**71,844**| CCXX R1 accounts (SS) 21/09/2021 |**A4 Asset and investment**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**||||||||||| ||**-**||**-**|||**-**||**-**||| ||**-**||**-**|||**-**||**-**||| |**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**| |||||||||||| |**_Total payments_**|**18,817**||**-**|||**-**||**18,817**||**71,844**| |**_Net of receipts/(payments)_**|**1,533**||**7,830**|||**-**||**9,363**||**5,792**| |**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**41,410**||**-**||**-**|||**41,410**||**35,618**| |**_Cash funds this year end_**|**42,943**||**7,830**|||**-**||**50,773**||**41,410**| CCXX R2 accounts (SS) 21/09/2021 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
3|**Unrestricted**
**funds**
**to nearest £**
**41,410**
**-**
**-**
**41,410**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
Agreement Error
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||3||**-**|**-**| CCXX R3 accounts (SS) 21/09/2021 ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees |**Details**
Signature|**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Elizabeth Whitehead
Jennifer Ann Strongitharm-Cornell|**When due**
**(optional)**| |---|---|---| |||| |||| |||| |||| |||| |||| |||Date of
approval| ||Elizabeth Whitehead|21/09/2021| ||Jennifer Ann Strongitharm-Cornell|21/09/2021| CCXX R4 accounts (SS) 21/09/2021 4 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to thetrustee members of -/ S/vX CEL5QO F￿AN) ryakncTH SJMMEL m￿SIG On accounts forthe year Charity no Irfany) 1153Eg3 Set out on pages I to the trustees on my eXamInatt￿ ofthe &ttJurrts of the above ch*rty rtr￿ Trusf) for year 0 1 I i / Responsibilittes and As the charlty trust￿ of Ihe Trux yw are responsible for the preparation basis of rEport of the acuwjnts in aCc￿darKe with the r4uiremwrts ofthe Charities Act 2011 A￿. I in res￿ of my examination of the Trusys ac￿)Unts carryed out under se(*on 145 of the 2011 Aci and in caryyng out my examination, I have f￿10￿1 Ihe aFplie&le thrediC￿ given by the Charty Commission u￿ler S￿l0n 1495){b) of the ACL I have comrAeted my examinati(￿. I ccth that no material matters have Kne to my attents.on (other than that disdosed below") in connection the exami[￿ti￿ which gives me c￿L￿e to believe that in, any material Independent examinerfs statement accLxJntirKJ r￿rdS ¥Ae￿ not kept in aX￿dar￿ v•ith section 130 of the Acl or I have no and have come al￿ no other matters in connection th the examinati￿ to whith attentron shcKtld dravm in order to enable proper understa￿Ing oflhe accwnts to be reacFEd. . Fyease (*lete t wonts in the l)rackets rflhey (t• notath. &gned: Name: Relevant professional qualifJcation(s) or body (rf any): Address: rlck S￿1[ IER October 2018